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Archiver > APG > 2003-05 > 1052790251

From: Connie Lenzen <>
Subject: Re: [APG] Does anyone know
Date: Mon, 12 May 2003 18:48:10 -0800
References: <128.29d7118d.2bf0fd55@aol.com>
In-Reply-To: <128.29d7118d.2bf0fd55@aol.com>

>I am wondering if any of you have been able to get Salt Lake to come and
>microfilm your court house records? If not, have you found others that are
>willing to do this?

Here in Oregon, we have a microfilmer from the Genealogical Society
of Utah (GSU) who has been microfilming records at the Oregon State
Archives (OSA) for seven years. The Acquisitions Department from GSU
contacted the OSA Archivist, and an invitation was issued and
accepted. Space was made at the archives for the microfilmer and the
equipment. The Archives furnished volunteers to prepare the materials
for microfilming (open and flatten the paper, etc.).

The project is almost over, and the GSU Acquisitions Department is
looking for more Oregon materials. They extended an invitation to
courthouses, archives, and genealogical societies. The Oregon
Acquisition specialist made a field trip to Oregon and visited a
number of these to explain the process.

It is totally up to the court whether they will allow a microfilmer
to come in. In Oregon, we have a number of courts where the clerks or
records managers are excited about this opportunity, and they are on
the list for microfilming.

There are other courts where the clerk or records manager, for a
variety of reasons, refuses to allow the filming.

In an unnamed Oregon county, Leslie Lawson, a member of APG, was
having a difficult time obtaining access to a naturalization record.
The file room supervisor told Leslie that the book was fragile, and
she was afraid it would fall apart. Leslie asked her why she didn't
get it microfilmed. The supervisor said it was because it would cost
money. Leslie, who knows about the GSU microfilmer, told her it
wouldn't cost a thing if the GSU did it. The supervisor said that
someone had contacted her, but she didn't understand what he was

I sent an e-mail to the GSU Acquisitions specialist in charge of
Oregon. He contacted the supervisor and her boss the very next day.

Could it be that your county has been contacted by the Acquisition
Department, and they didn't understand the value of the offer? You
may want to talk to the courthouse supervisor and explain the value
of having GSU film the records. (Preservation of records, back up
microfilm copy in the Granite Mountain, copy of the film given to
the court ---- and all for free. The court can specify how and when
they want copies of the film to be distributed. The GSU is copying
the documents, not publishing them, and will not sell copies of the
film without permission from the court. If the film is allowed by the
custodian of the records (the court) to be "sold," it is generally to
libraries and not individuals.)

Connie Lenzen

~~~ ~~~ ~~~ ~~~ ~~~ ~~~ ~~~ ~~~ ~~~ ~~~ ~~~ ~~~ ~~~ ~~~ ~~~ ~~~ ~~~ ~~~ ~~~

Connie Lenzen, CGRS*
10411 SW 41st Avenue
Portland, OR 97219-6984

Phone: 503-244-4357
Fax: 503-245-4723

Connie's webpage: http://www.orednet.org/~clenzen/

*CGRS is a service mark of the Board For Certification of
Genealogists, Washington, DC and is used under license.

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