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Archiver > APG > 2004-02 > 1075776080


From: "Connie Bradbury" <>
Subject: Re: [APG] Donation to Society
Date: Mon, 2 Feb 2004 17:41:20 -0900
References: <9b.436ae1ef.2d4c6bb3@aol.com> <024601c3e9dc$0ce1afe0$9b2a8118@comcast.net>


Ann:

I am a volunteer at the university archives and process collections is one
of the things I do. There is a standard form that I assume most other
institutions use that the archivist and the donor both sign. It isn't
complex but this is where any restrictions can be noted by the donor, etc.

Once that is signed the university owns the collection. They can organize
it, prepare a preliminary inventory, decide what they want to keep or
dispose of, etc. As a courtesy to the donor, after things not to be kept
are removed from the files they are offered back to the donor. However, it
works best if this is discussed with the donor before the form is signed.
That way he can state you have the discretion to dispose of ----- (whatever
you want to say, something like "duplications, copyright protected
materials, etc.."

Hope this helps.

Connie
----- Original Message -----
From: "astaley" <>
To: <>
Sent: Monday, February 02, 2004 1:29 PM
Subject: [APG] Donation to Society


> I fill sure that the following has been discussed, but I could not find
very
> much using "research and donation" in searching the 10K+ messages in the
> message archive. So, help, please.
>
> Our local society has been approached by an individual who would like to
> find a home for his grandmother's research material. He indicates that is
is
> "at least 7 paper size boxes" of "handwritten research. I think most of
the
> research was from the MO, KY, and Tenn areas."
>
> I am of the mindset that we need some type of written agreement with him.
Or
> have others just taken data and had no problems? I couldn't locate
anything
> in the ProGen index under "research" and "donation".
>
> Has anyone had experiences with this before? Does someone have an
agreement
> that they would be willing to share? I am also going to look at FGS to see
> if they have any information.
>
> Thank you,
> Ann Staley
>
>
>
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>

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