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Archiver > ARCHIVES > 2004-12 > 1103283164


From: "Cyndie" <>
Subject: RE: [ARCHIVES] Information Concerning Living Persons
Date: Fri, 17 Dec 2004 06:34:03 -0500
In-Reply-To: <4.3.2.7.2.20041215165308.03d7e470@mail.desloges.us>


In the statement:

* Contributions containing information about living persons may be posted
with their consent.

I wonder if we should add "A notation in the file should indicate that
permission was granted if the subject of the data is other than the
contributor." This way there will be no confusion as to whether the
contribution is within the privacy policy for both researchers and FMs as
they change.

Thanks,
Cyndie

-----Original Message-----
From: Javan Michael DeLoach [mailto:]
Sent: Wednesday, December 15, 2004 5:06 PM
To:
Subject: [ARCHIVES] Information Concerning Living Persons

Increasingly, there is concern about genealogical data that is accessible
through the Internet which contains information about living persons.
Identity theft, invasion of privacy and personal embarrassment are
potential problems that we must consider before archiving documents
containing such information.

As a leader in providing genealogical information to the public, it is
incumbent upon the USGenWeb Archives to establish guidance for the use of
this information. Accordingly, the following proposed policy has been
developed by the Archives Committee. Request state File Managers review
this policy and discuss it with county File Managers.

Please let us have your comments and suggestions no later than 31 Dec 2004.
A lack of response will be considered approval of the policy as written.

Mike

====================================================

Guidelines for Information Concerning Living Persons

* All effort will be taken to avoid posting information concerning
living persons. Such information will be posted as an exception rather
than as the norm.

* The following guidance applies to Vital Records:
+ Records of births during the last 70 years should not be posted.
+ Records of marriages during the last 50 years should not be
posted.
+ Records of deaths for any year may be posted.
+ Records of divorces during the last 50 years should not be
posted.

* Obituaries naming surviving family members may be posted if personal
information concerning those family members is excluded. An example of
personal information would be the street address of a surviving family
member.

* The Social Security Account Number, street address, telephone
number, or any other identifying number assigned to a living person, will
never be posted.

* The military record (personal or medical) of any living person will
not be posted without their approval. Rosters of military units and unit
citations need not be checked or edited for living persons.

* Cemetery or tombstone records which name a living spouse or family
member need not be altered before posting.

* Contributions containing information about living persons may be
posted with their consent.

* A record which has been posted containing information about a living
person will be removed immediately upon the request of the person named in
the record.

---------------------------------------------------------------

Records which are currently posted in the USGenWeb Archives which contain
information about living persons should be reviewed by State File Managers
to determine if they violate the privacy of living persons. Such records
may be removed at the discretion of the State File Manager. If a
complaint is received about such records, they MUST be removed immediately.

==================== End ========================


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