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Archiver > BOARD > 2005-02 > 1108906435


From: "Angie Rayfield" <>
Subject: FW: Grievance Committee--Suggestion
Date: Sun, 20 Feb 2005 07:34:02 -0600


Here's one suggestion I received for taking volunteers -- thanks, Alice,
for your help!

And could we *please* not jump in to propose motions at this point?
Once a motion is made, the time for being creative and brainstorming all
the options seems to disappear -- the only appropriate discussion is the
merits of the motion itself. Then we always end up re-wording and
re-writing the motion, mostly because we didn't have the discussion
*first*.

Personally, I would like to have time for project members to give input
to their rep's. Maybe try an announcement on project lists asking for
that input BEFORE we're at the motion stage.

Would there any reason that the AB members appointed to the grievance
committee couldn't meet on a separate list to hash out procedures, then
present a report to the AB as a whole? I think that would make it
easier to move things along, since the AB as a whole could then focus on
whatever's next on the agenda while work is progressing on the
committee.

Ideally, I'd like to see the list announced on project lists, and make
it possible for members to subscribe on a read-only basis so that they
can follow the discussions -- they'd be able to reply off-list to the AB
members involved with their suggestions, criticism, etc. (It should go
without saying that any AB member who receives an email about the
committee would be able to forward it to the list.) The more
involvement from the members, the more likely we are to come up with a
fair and workable solution.

Angie Rayfield
SEMA SC Representative

>
>To make the choice of non-AB CCs to serve on committees
>totally non-biased--no matter what the topic of the
>committee being created is addressing--is to create a list
>of non-AB CCs who would like to serve on a committee. Such
>a list would be created by assigning each volunteer a
>consecutive number that corresponds with the order in which
>the responses are received.
>
>This could be done by:
>
>1. The NC/AB makes a call for CCs to volunteer to serve on
>committees should the need arise.
>
>2. Create a list by assigning a consecutive number to each
>CC that corresponds with the order in which the responses
>are received: Mary Coordinator's response is received first
>so she is assigned #1 and notified that she is #1 on the
>list; John Genealogist's response is received next, he is
>assigned #2 and notified of such; Charley Coordinator's
>response is the 10th received, so he is assigned #10 and
>notified, etc.
>
>The ordered list is presented to the AB and the list is
>published so the CCs who volunteer can watch their progress
>up the list.
>
>3. When the Board decides to create a committee, non-CCs
>are assigned to serve on committees in the order in which
>their responses were received. If three committee members
>are required to sit on Committee A, non-CC Nos. 1 through 3
>would be assigned to the committee. For Committee B, Nos.4
>and 5 would be assigned to serve, etc.
>
>4. When the pool/list of volunteers gets down to a fairly
>low number, the NC/AB would make another call for volunteers
>and assign numbers to the new volunteers, starting with the
>next open number on the list. For example, if 24 CCs
>volunteered in response to the first call, the next
>volunteer would be assigned No. 25.
>
>As volunteers are assigned from the list, the NC would
>annouce both the name of the volunteer selected, along their
>number on the list.
>
>

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