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From: "Suzanne Shephard" <>
Subject: Re: [BOARD] Motion 07-06 - Approve Special Rules
Date: Thu, 15 Feb 2007 19:52:00 -0500
References: <00c301c74e3a$52bbd660$6501a8c0@scott><45D092A4.28497.D9E724@George.Waller.Org>


No Discussion.

Suzanne Shephard

----- Original Message -----
From: "George Waller" <>
To: <>
Sent: Monday, February 12, 2007 4:15 PM
Subject: Re: [BOARD] Motion 07-06 - Approve Special Rules


> No discussion
> George NENC SC Rep to AB
>
> On 11 Feb 2007 at 18:11, Scott Burow wrote:
>
>> It has been moved by Mike Peterson and seconded by Bettie Wood that
>> the
>> currently posted USGenWeb Standing Procedures and the currently
>> posted
>> USGenWeb Project Grievance Procedures be replaced with the below
>> proposed
>> USGenWeb Special Rules and USGenWeb Standing Rules which also
>> include
>> proposed rules not incorporated in any currently posted
>> procedures.
>>
>> USGenWeb SPECIAL RULES.
>>
>> These Special Rules of procedure for the USGenWeb Advisory Board
>> (hereinafter referred to as members) and Management will add to or
>> vary from
>> the rules of parliamentary authority indicated in USGenWeb Special
>> Rules,
>> Section II.
>>
>> SECTION I. SUSTAINING/CHANGING THE SPECIAL RULES.
>>
>> These Special Rules will be sustained by motion/voting when a change
>> in
>> permanent National Coordinator occurs. These rules may be amended or
>> revised
>> by the members in accordance with USGenWeb Bylaws, Article VIII,
>> Advisory
>> Board Procedures.
>>
>> SECTION II. PARLIAMENTARY AUTHORITY.
>>
>> The parliamentary authority is The Standard Code of Parliamentary
>> Procedure
>> by Alice Sturgis (current revised and updated edition), modified
>> within
>> USGenWeb Special Rules to adapt to the particular needs of
>> conducting a
>> meeting via an electronic internet mailing list.
>>
>> SECTION III. MEETING SCHEDULE.
>>
>> The Advisory Board electronic meeting is an USGenWeb official
>> assembly.
>> Meetings convene and adjourn when a change in permanent National
>> Coordinator
>> occurs. Interruptions of meeting business will be through motioned
>> and
>> approved recesses. Meeting minutes will be maintained and prepared
>> for
>> publication at the conclusion of each month.
>>
>> SECTION IV. ORDER OF BUSINESS.
>>
>> Order of Business will be renewed and announced to the assembly at
>> the
>> beginning of each month by the Presiding Officer. The Order of
>> Business will
>> be flexible and may be adapted to cope with immediate business.
>> Members will
>> advise the Presiding Officer of suggested agenda items for future
>> Orders of
>> Business.
>>
>> SECTION V. ANNOUNCEMENTS.
>>
>> Announcements which do not require the action of the Board are
>> permissible
>> at any time; however, the announcements will be made only by the
>> Presiding
>> Officer or by another member if approved by the Presiding Officer.
>>
>> SECTION VI. GENERAL CONSENT.
>>
>> To expedite the internet meeting, the Presiding Officer will make
>> every
>> effort to use General Consent provisions of parliamentary
>> procedures.
>> General consent is a way of saving time by avoiding votes on routine
>> or
>> noncontroversial matters.
>>
>> SECTION VII. INFORMAL CONSIDERATION.
>>
>> The Advisory Board will make full use of the "Informal
>> Consideration"
>> concept. It will normally be conducted on Mailing List USGENWEB-All
>> (ABChat)
>> but other public mailing lists administered by the National
>> Coordinator may
>> be used. This frees members to discuss issues, frame motions, and
>> conduct
>> straw polls without being bound by rules applying to the conduct of
>> business
>> when in formal session. No official voting will be conducted in
>> Informal
>> Consideration.
>>
>> SECTION VIII. CLOSED SESSION/MEETING CONFIDENTIALITY.
>>
>> A closed session may be called by the Presiding Officer at any time
>> and will
>> be conducted on Mailing List Board-Exec. Discussions in closed
>> session
>> include, but are not limited to, personnel matters, grievances,
>> legal
>> problems and other matters of a highly sensitive nature. Any votes
>> conducted
>> in closed session shall be publicly announced on Mailing List Board.
>> With
>> each change in permanent National Coordinator, the Advisory Board
>> members
>> will be polled to honor the confidentiality of Board-Exec. Honoring
>> confidentiality is not a requirement but those members who do not
>> agree will
>> not be subscribed to Mailing List Board-Exec.
>>
>> SECTION IX. ELECTRONIC RESPONSE TIME.
>>
>> The Presiding Officer will wait a minimum of:
>> a. 24 hours before calling for a second on a motion with no
>> second;
>> b. 12 hours before declaring a motion is not before the members
>> after
>> calling for a second;
>> c. 24 hours before asking for a vote after calling for "no
>> discussion/discussion" and there is no discussion;
>> d. 48 hours for voting unless votes reach a quorum and there is
>> evidence of
>> passage or failure of an issue.
>> -----------------------
>>
>> USGenWeb STANDARD RULES.
>>
>> These Standard Rules of procedure for the USGenWeb Project will add
>> to or
>> vary from the rules of parliamentary authority indicated in USGenWeb
>> Special
>> Rules, Section II and will stand until revoked, modified, or
>> properly
>> approved by membership for insertion into the USGenWeb Bylaws.
>>
>> SECTION I. SUSTAINING/CHANGING THE STANDING RULES.
>> (Adopted ----------)
>>
>> These Standard Rules do not require periodic sustaining when a
>> change in
>> permanent National Coordinator occurs. These rules may be amended or
>> revised
>> by the Advisory Board in accordance with USGenWeb Bylaws, Article
>> VIII,
>> Advisory Board Procedures.
>>
>> SECTION II. REMOVAL OF AN SC OR ASC.
>> (Adopted February 2003 and amended 24 February 2003)
>>
>> a. The process for removal of an SC or ASC may be initiated by the
>> Advisory
>> Board on a 2/3 favorable vote of a quorum (9), or by a petition
>> signed by
>> 10% of the voter-qualified CCs of XXGenWeb Project, or by 2 CCs if
>> 10% of
>> that total falls below the number of three (3). This petition must
>> be
>> presented to at least one of the regional CC Representatives for
>> immediate
>> forwarding to the entire Advisory Board. Reasons for removal must be
>> clearly
>> stated. Immediately following a favorable vote by the AB, or upon
>> receipt of
>> the CCs' petition, the National Coordinator shall request the EC to
>> "freeze"
>> the voter list for XXGenWeb until after the process is concluded.
>>
>> b. Reason(s) stated for removal will be forwarded to the named SC,
>> or ASC,
>> who will have five (5) days to send a response to his/her regional
>> SC
>> Representative for immediate forwarding to the entire Advisory
>> Board. An
>> additional five days will be granted only if the person is unable to
>> respond
>> due to unavoidable circumstances.
>>
>> c. Regardless of which entity begins the process, the National
>> Coordinator,
>> upon receipt of the response (if any), will immediately send a copy
>> of the
>> reasons for removal and the response (if any) to the Election
>> Committee,
>> instructing the Committee to conduct a vote within the State and
>> within the
>> Advisory Board, simultaneously, asking the question "Shall [Name and
>> Title]
>> be removed from office?" Choices are to be "Yes", "No", "Present".
>> Included
>> with this question will be the reason(s) for removal and the
>> response (if
>> any). The voting period will be 10 days in length.
>>
>> d. Removal will require, per USGenWeb Project Bylaws, a 2/3
>> favorable
>> majority vote of a quorum (9 members) of Advisory Board Members and
>> a 2/3
>> favorable majority vote of a quorum (minimum 75%) of the
>> voter-qualified CCs
>> of that State.
>>
>> e. No removal procedure may be implemented against the same SC, or
>> ASC,
>> within six months of a failed attempt, unless evidence is presented
>> to the
>> Advisory Board that retaliatory actions are being taken, or
>> attempted,
>> against the initiators of the original action. Evidence that is
>> proven
>> false, may result in the removal of the CC.
>>
>> f. In the event that removal of an SC, or ASC, is approved, an
>> election to
>> replace the SC will be conducted by the EC. The same shall apply to
>> the ASC
>> if that person was elected. If not, replacement of the ASC will be
>> left to
>> the SC.
>>
>> g. This policy will go into effect upon passage.
>>
>> SECTION III. ELECTION COMMITTEE.
>>
>> The Election Committee will operate under the Election Committee
>> Procedures.
>> Changes to the said Procedures may be made by the Advisory Board, or
>> may be
>> proposed by the Election Committee, subject to approval by the
>> Advisory
>> Board. The current said Procedures can be viewed on the Election
>> Committee
>> web site at http://www.rootsweb.com/~usgwelections/procedures.htm.
>>
>> SECTION IV. PERMISSION TO USE A USGenWeb LOGO.
>> (Adopted 17 October 2006 (Motion 06-18))
>>
>> In the event a request for permission to use one of the USGenWeb
>> Logos in a
>> publication is received, the National Coordinator shall notify the
>> Advisory
>> Board of his/her intent to accept or reject the request. Unless an
>> objection
>> is registered the National Coordinator's decision will stand.
>>
>> SECTION V. GRIEVANCE PROCEDURES.
>> (Adopted 11 July 2006 (Motion 06-13) and 22 August 2006 (Motion
>> 06-13a))
>>
>> Introduction:
>> When a conflict arises between two members of The USGenWeb Project
>> that
>> cannot be resolved informally, either party has the option of
>> requesting a
>> review of the dispute by the Grievance Committee. The final decision
>> of the
>> Grievance Committee is binding on all parties.
>>
>> Section 1 - Committee Qualifications & Appointments.
>>
>> The Advisory Board will vote to make the initial appointments to the
>> Grievance Committee after soliciting volunteers for the committee,
>> posting
>> their qualifications for comment by USGenWeb Project members on the
>> BOARD-L,
>> each of the Regional lists, and any other official project lists
>> deemed
>> necessary. Of the initial appointments four (4) will be for two-year
>> terms,
>> and three (3) for one-year terms. The Advisory Board will appoint
>> the
>> Grievance Coordinator for the initial term for a period of one
>> year.
>>
>> Future vacancies within the Grievance Committee will be filled by
>> USGenWeb
>> Project members in the following manner: The Grievance Coordinator
>> will
>> solicit volunteers for the position, and post their qualifications
>> for
>> comment. Volunteers will be chosen by a vote of Grievance Committee
>> members,
>> and presented to the Advisory Board for approval.
>>
>> Future appointments as Grievance Coordinator will be by vote of the
>> Grievance Committee members. Elections will be for a two-year
>> term.
>>
>> Qualifications:
>> Volunteers for the Grievance Committee will be required to meet
>> certain
>> minimum requirements for service.
>>
>> Volunteers must have a minimum of one year's continuous service as a
>> Member
>> in Good Standing of either a State Project or a recognized Special
>> Project
>> of the USGenWeb Project.
>>
>> Because grievances are considered personnel matters, all volunteers
>> must
>> state that they are willing to abide by strict confidentiality
>> requirements.
>> Volunteers must also state that they understand that violation of
>> this
>> confidentiality agreement will mean immediate expulsion from the
>> Grievance
>> Committee, and could result in determination of Member Not in Good
>> Standing
>> by the Advisory Board.
>>
>> Committee Membership:
>>
>> The Grievance Committee shall consist of seven members of The
>> USGenWeb
>> Project in good standing. The panel must include a State Coordinator
>> and a
>> member of the Special projects and three County Coordinators/Local
>> Coordinators who have not served as State Coordinator or in a
>> national level
>> position within the last three years. The National Coordinator is an
>> ex
>> officio member of the Grievance Committee and is not eligible for
>> assignment
>> as the committee member overseeing an accepted grievance. In the
>> event that
>> a member of the Grievance Committee is one of the parties involved
>> in the
>> dispute or has a personal interest in the dispute, that Committee
>> Member
>> shall retire from involvement with any aspect of that grievance.
>>
>> In the event that a Grievance Committee member changes positions in
>> the
>> USGenWeb Project during their term, they may remain as a
>> representative of
>> the position for which they were appointed until the end of their
>> term. This
>> does not apply in the case of the committee member's election to the
>> USGenWeb Advisory Board, at which time they would be required to
>> resign and
>> a new representative appointed after a call for volunteers from
>> within the
>> project to fill the seat.
>>
>> Section 2 - Committee Business.
>>
>> Two e-mail lists will be established for Grievance Committee
>> business. The
>> first list will be archived, and will be available for all
>> interested
>> project volunteers to subscribe to on a read-only basis. The list
>> will be
>> used to announce committee vacancies/appointments, to request
>> volunteers for
>> open positions, and for discussions of policy and/or procedures
>> related to
>> the Grievance Committee. This list will also be used for Grievance
>> Committee
>> assignments and announcements. No discussion of specific grievances
>> will be
>> held on the public list.
>>
>> The second list will not be archived, and is considered strictly
>> confidential. Only Committee members will be subscribed to this
>> list. Any
>> questions or concerns related to specific grievances will be raised
>> ONLY on
>> the confidential list. The confidential list may NOT be used for
>> public
>> business, or in an effort to avoid public disclosure. To avoid the
>> appearance of conflict of interest or impropriety in the case of an
>> appeal
>> of the Grievance Committee decision to the Advisory Board, the
>> National
>> Coordinator will not be subscribed to the confidential list or be
>> eligible
>> to vote on matters related to specific grievances. The National
>> Coordinator
>> will have full voting participation in other Grievance Committee
>> business.
>>
>> Section 3 - Duties of Grievance Committee Members.
>>
>> Grievance Committee members act as administrators/advisors to
>> volunteer
>> mediators and arbitrators, following complaints assigned to them
>> throughout
>> the grievance process. Should a complaint progress to an arbitration
>> hearing, the Grievance Committee member will be responsible for
>> acting as
>> Chair for the hearing. Grievance Committee members will not take
>> direct part
>> in mediations under their guidance, and will not have a vote in
>> hearings
>> they may chair. Grievance Committee members are responsible for
>> tracking the
>> progress of complaints until resolved, and making status reports to
>> the
>> Coordinator and/or Committee as may be necessary, with a final
>> status report
>> upon resolution of the complaint.
>>
>> Additional duties of the Grievance Committee include:
>>
>> a. Recruit and train volunteer mediator/arbitrators;
>>
>> b. Review incoming grievances to determine compliance with Sections
>> 5B and
>> 5C of these procedures to determine if they should be assigned to
>> volunteers;
>>
>> c. Review the outcome when a process is completed.
>>
>> Section 4 - Duties of Grievance Coordinator.
>>
>> The Grievance Coordinator will be responsible for receiving
>> complaints,
>> numbering them, and assigning them to a Grievance Committee member
>> to
>> administer. The Coordinator will also be responsible for maintaining
>> a list
>> of volunteer members to act as mediators, as well as a list of
>> volunteer
>> arbitrators, and assigning them to complaints as needed. The
>> Grievance
>> Coordinator will make a Quarterly report to the Advisory Board on
>> the number
>> of complaints received and resolved, and provide other information
>> as needed
>> by the Board.
>>
>> Section 5A - Grievance Process.
>>
>> The grievance process is initiated when a complaint is made by any
>> of the
>> following:
>>
>> a. A member of the USGenWeb Project, filing on his/her own behalf,
>> within 45
>> days of incident, or discovery of incident;
>>
>> b. A former USGenWeb member within 14 days of termination of
>> membership
>> either with the Project, or within a specific State or Special
>> Project;
>>
>> c. A transcriber or an accepted contributing researcher, within 45
>> days of
>> incident, or discovery of incident.
>>
>> In the case of two or more individuals forming one party, the group
>> will
>> select one spokesperson to act on behalf of the others.
>>
>> Third-party complaints will not be considered.
>>
>> Section 5B - Grievance Process.
>>
>> The initial complaint should be brought to the Grievance
>> Coordinator, and
>> should include the following information:
>>
>> a. Full name & project affiliation of the member bringing the
>> complaint;
>>
>> b. Full name & project affiliation of the member the complaint is
>> against;
>>
>> c. The exact nature of the complaint, including the date that the
>> incident
>> occurred;
>>
>> d. What steps or actions the member has taken to this point, if any,
>> to
>> resolve the situation outside of the grievance process;
>>
>> e. What actions/reparations that the project member desires as a
>> result of
>> the grievance;
>>
>> f. A specific citation or reference to the USGenWeb Project Policy,
>> Procedure, or By-Law, or XXGenWeb Project, Policy, Procedure, or
>> By-Law
>> which alleged to have been violated.
>>
>> Section 5C - Grievance Process.
>>
>> The following types of grievances will be handled by the Grievance
>> Committee:
>>
>> a. Grievances against the USGenWeb Project, the standing committees
>> or
>> Special Projects of the USGenWeb Project, or the USGenWeb Project
>> Advisory
>> Board.
>>
>> b. Grievances by a State Project or Special Project against another
>> State
>> Project or Special Project.
>>
>> c. Grievances by a USGenWeb Project member against another USGenWeb
>> Project
>> member who is not located within the same State or Special
>> project.
>>
>> d. Grievances by a USGenWeb Project member against another USGenWeb
>> Project
>> member located within the same State or Special Project when there
>> is no
>> local Grievance Procedure to follow in that State or Special
>> Project.
>>
>> e. Grievances against the local grievance project of a State or
>> Special
>> Project having its own member-approved process for resolving
>> grievances.
>> 1. The Grievance Committee is limited to reviewing the determination
>> made by
>> the local grievance process and entering a determination whether the
>> local
>> procedures for the grievance process were followed within that State
>> or
>> Special Project. The Grievance Committee will not re-hear the
>> complaint once
>> it has been handled at the local level.
>>
>> f. Other specific grievances on a case-by-case basis when there may
>> not be a
>> reasonable alternative at the local level for resolution of the
>> dispute,
>> solely at the discretion of the Grievance Committee as a whole.
>>
>> Section 5D - Grievance Process.
>>
>> Upon receiving the initial complaint, the Grievance Coordinator will
>> assign
>> it a number, and appoint one of the permanent committee members to
>> review
>> the complaint to determine whether it meets the requirements
>> outlined in
>> subsection C of this Section. The review of the complaint will
>> result in an
>> "accept" or "reject" determination from the Committee Member
>> assigned. The
>> recommendation and the reasons therefore, shall be provided to the
>> Grievance
>> Committee as a whole, and voted upon.
>>
>> The review at this level should assume that the facts stated in the
>> complaint are true, and the determination of the viability of the
>> grievance
>> made based upon the assumption that the complaint is true and a
>> review of
>> the by-laws, policies, or procedures alleged to have been
>> violated.
>>
>> If rejected, the member filing the grievance shall be informed that
>> the
>> grievance was not accepted and the reasons that it was not accepted.
>> If the
>> reason that the grievance was not accepted was due to the initial
>> complaint
>> not fulfilling the requirements of subsection C of this Section, the
>> member
>> will have 10 days to amend or correct any deficiencies in the
>> initial
>> complaint and resubmit it to the Grievance Committee Chair.
>>
>> If accepted as a viable grievance, the parties shall be so informed
>> and a
>> Committee Member and volunteer mediator and two volunteer
>> arbitrators
>> assigned. The parties to the grievance, the Committee Member,
>> mediator, and
>> arbitrators will then be subscribed to a private email list.
>>
>> The mediator shall advise the parties of the identity of the members
>> of the
>> team by return receipted email once they are assigned. It shall be
>> the
>> responsibility of the parties to the dispute to raise the issue of
>> bias or
>> conflict by a member of the team. This shall be done privately to
>> the
>> mediator, or the committee member if the conflict is alleged against
>> the
>> mediator. All claims of bias or conflict must be raised prior to the
>> beginning of the mediation process.
>>
>> If an objection should be raised to a team member, that member shall
>> be
>> dismissed and a new team member appointed without the necessity for
>> any
>> proof of bias or prejudice. The identity of the party raising the
>> objection
>> shall not be revealed to any team member. Once the team is seated
>> and the
>> process initiated, no further objection may be raised as to
>> partiality,
>> bias, or conflict, and a team member may only be removed on his or
>> her own
>> request.
>>
>> Section 5E - Grievance Process.
>>
>> The duties and responsibilities of the team shall be:
>>
>> a. To provide a full and fair opportunity for both parties to
>> present their
>> side of the dispute and present relevant material in support of
>> their
>> position.
>>
>> b. To review the material provided by both parties, to ask questions
>> of the
>> parties, and seek clarification to further understand the issues in
>> dispute.
>>
>> c. To assist the parties in identifying the source of the dispute,
>> the
>> options for resolution, common ground between the parties, and to
>> explore
>> the possibility of an amiable agreement for resolution of the
>> dispute that
>> will benefit both parties and The USGenWeb Project.
>>
>> d. To notify the Grievance Committee that mediation has been
>> successful and
>> the exact nature of the agreement the parties have come to and have
>> agreed
>> to abide by.
>>
>> e. Or, to notify the Grievance Committee that mediation has not been
>> successful and the outcome determined by the volunteer
>> arbitrators.
>>
>> Section 5F - Grievance Process.
>>
>> When the team is seated, the parties shall be so advised by the
>> Mediator.
>> The parties shall have seventy-two (72) hours to submit to the
>> Mediator a
>> written statement of their position on the issues of the dispute.
>> The
>> mediator shall provide the position statements to the team members
>> for their
>> review.
>>
>> The issues raised in the initial complaint and in the position
>> statements of
>> the parties shall be the sole issues for discussion in either
>> mediation or
>> arbitration. Prior precedent may be considered, but issues not
>> raised in the
>> complaint or in the position statements will not be considered.
>>
>> Mediation will continue until the matter is resolved, or until it is
>> apparent to the mediator that there will be no resolution
>> forthcoming, but
>> for a period of no more than ten days once mediation has begun
>> without
>> approval of the Grievance Committee. The mediator may request
>> additional
>> time from the Grievance Committee if it is the opinion of the team
>> that a
>> resolution is at hand. If it is apparent that no resolution is
>> forthcoming
>> the mediator will notify the committee that the matter will be
>> submitted for
>> arbitration.
>>
>> All discussion regarding the issues during the grievance process is
>> to be
>> considered privileged and private, and shall not be disclosed during
>> or
>> after the process by either the team or either party, except as
>> allowed by
>> these procedures.
>>
>> Section 6 - Mediation.
>>
>> Upon being opened for mediation, the volunteer arbitrators shall be
>> unsubscribed from the discussion list during the mediation
>> process.
>>
>> The mediator may meet with each party separately, discussing the
>> issues
>> raised and prompting suggestions for a solution, short of the party
>> receiving their requested goal that would be acceptable. All
>> correspondence
>> will be accessible to the permanent committee member.
>>
>> When, and if, the mediator is able to bring both parties close to a
>> potential resolution, the parties may be brought together on the
>> closed list
>> to try to finalize the compromise solution.
>>
>> If, after the mediator has worked with both parties for a reasonable
>> amount
>> of time, and the mediator determines that the movement of one or
>> both
>> parties will not be sufficient to produce a mediated resolution, the
>> process
>> is terminated. The mediator will make a final recommendation to the
>> Grievance Coordinator as to whether the matter should proceed to
>> arbitration
>> or whether the matter should be closed.
>>
>> If an amiable agreement is achieved between the parties in the
>> mediation
>> process, the members of the team shall retire to closed session to
>> insure
>> that the resolution is appropriate in view of the goals and
>> requirements of
>> The USGenWeb Project. If no conflict is found, the resolution
>> agreement will
>> be forwarded to the Grievance Coordinator with a recommendation for
>> approval, and the parties so notified by the mediator. If the
>> resolution
>> agreement is not consistent with the goals and requirements of The
>> USGenWeb
>> Project after review in closed session, the team will reconvene with
>> the
>> parties for further discussion.
>>
>> Failure of either party to proceed with mediation in good faith is
>> grounds
>> for terminating the process.
>>
>> The mediation process is confidential, and parties involved must
>> agree to
>> uphold that confidentiality unless ALL parties agree to the
>> contrary.
>>
>> Section 7 - Arbitration.
>>
>> If the mediation process fails, and the grievant wishes to continue
>> with the
>> complaint, the mediator will so advise the volunteer arbitrators.
>> The
>> mediator and the arbitrators, along with the overseeing committee
>> member,
>> will conduct the arbitration hearing, with the committee member
>> acting as a
>> non-voting chair.
>>
>> The volunteer arbitrators will be resubscribed to the mail list and
>> both
>> parties to the grievance will remain subscribed to the list. Both
>> parties
>> will be given the opportunity to present statements or evidence. The
>> volunteer arbitrators may request additional information if they
>> feel it is
>> necessary, or may ask further questions of the parties involved.
>>
>> After hearing both sides of the issue, the parties shall be given an
>> additional seventy-two (72) hours to provide to the chair a written
>> summation of their position in view of the discussions held.
>>
>> The chair will provide these summations to each member of the team.
>> The team
>> shall retire to closed session and come to a recommendation of the
>> course of
>> action to be taken by the parties to resolve the dispute. The
>> arbitrators
>> may find for either party, or reach a decision that is a compromise
>> between
>> the two positions. The arbitrators will make a recommendation as to
>> what
>> action, if any, should be taken.
>>
>> The burden of proof of a violation of the by-law, policy, or
>> procedure cited
>> in the initial complaint is on the person making the allegation. The
>> decision of the arbitration team will be based on the information
>> and
>> evidence submitted and applicable USGenWeb and XXGenweb Project
>> by-laws.
>> Failure of one party to participate in the arbitration process will
>> result
>> in the decision being made against the non-participating party in
>> accordance
>> with the information presented.
>>
>> This recommendation shall be submitted to the Grievance Coordinator
>> for
>> approval of the Grievance Committee. Upon approval, a written
>> decision will
>> detail to the parties the findings of the team and the actions to be
>> taken
>> by the parties in light of the findings.
>>
>> The decision of the Arbitration Committee becomes the final
>> resolution of
>> the dispute upon approval of the recommendation by the Grievance
>> Committee.
>> Failure of any party or USGenWeb Project member to comply with the
>> decision
>> is a violation of The USGenWeb Project standing policy and
>> procedures and
>> subject to action by the USGenWeb Advisory Board.
>>
>> The arbitration process is considered confidential, and parties
>> involved
>> must agree to uphold that confidentiality unless ALL parties
>> (including
>> volunteer arbitrators and witnesses) agree to the contrary.
>>
>> Section 8 - Appeal.
>>
>> A party aggrieved by a decision of the Grievance Committee may make
>> an
>> appeal to the USGenWeb Project Advisory Board. The Advisory Board
>> will
>> review the appeal to determine if the Grievance Procedures were
>> followed as
>> set out herein. An appeal to the Advisory Board is not a rehearing
>> of the
>> issues and the outcome is either to affirm the determination made by
>> the
>> Grievance Committee, or a return to the Grievance Committee for
>> reconsideration.
>>
>> SECTION VI. NUMBERING OF MOTIONS.
>> (Adopted -------------)
>>
>> Effective with the Advisory Board term beginning 1 September 2007,
>> when a
>> motion is presented to the assembly by the Presiding Officer, the
>> motion
>> will be numbered in this format:
>> a. Four Position Term Year Start, ex. 2007.
>> b. Two Position Term Year End, ex. /08.
>> c. Sequential number starting with -01.
>> d. Example: 2007/08-12 represents term year beginning in September
>> 2007 and
>> ending in August 2008 and it's the 12th motion of the term.
>>
>> SECTION VII. MEMBERSHIP IN FEDERATION OF GENEALOGICAL SOCIETIES.
>> (Adopted -----------------)
>>
>> In the event the Project is offered a donated membership in the
>> Federation
>> of Genealogical Societies (FGS), or other national professional
>> non-profit
>> genealogical organizations, the National Coordinator shall notify
>> the
>> Advisory Board of his/her intent to accept or reject the donation.
>> Unless
>> an objection is registered the National Coordinator's decision
>> will
>> stand.
>>
>> SECTION VIII - DESIGNATION OF ACTING PRESIDING OFFICER.
>> (Adopted -----------------)
>>
>> In the temporary absence of the Presiding Officer/National
>> Coordinator (NC)
>> for a period of less than ninety days the Representative at Large
>> (RAL) will
>> act as the Presiding Officer. In the temporary absence of both the
>> NC and
>> the RAL, either the NC or the RAL will designate another member of
>> the
>> Advisory Board to be the Acting Presiding Officer.
>>
>> SECTION IX. VACANCY ON THE ADVISORY BOARD.
>> (Adopted -------------------)
>>
>> When a vacancy occurs on the Advisory Board:
>> 1. National Coordinator--USGenWeb Bylaws Article VI, Section 7
>> applies along
>> with the following:
>> a. The vacancy shall be announced on the Board mailing list within
>> two days.
>> b. If the vacancy occurs after September 1 and prior to the next
>> annual
>> election cycle beginning June 1:
>> i. Within seven days the Advisory Board will elect from its
>> membership, by
>> 2/3 majority, an Acting National Coordinator.
>> ii. The Advisory Board will direct the Election Committee to conduct
>> a
>> special election for a National Coordinator.
>> c. If the vacancy occurs after June 1 and prior to the following
>> September
>> 1, within seven days the Advisory Board will elect from its
>> membership, by
>> 2/3 majority, an Acting National Coordinator to serve the remainder
>> of the
>> term.
>>
>> 2. All Other AB Positions--USGenWeb Bylaws Article VI, Section 8
>> applies
>> along with the following:
>> a. The vacancy will be announced on the Board mailing list and the
>> appropriate regional mailing list(s) within two days.
>> b. Within five days the Advisory Board will call for volunteers for
>> the
>> position. Volunteers must meet the eligibility requirements for the
>> position.
>> c. Within fifteen days of the call, volunteers must submit their
>> names to
>> the National Coordinator and/or the Representative At Large.
>> d. Within 30 days of the announced vacancy, the Advisory Board will
>> elect,
>> by 2/3 majority, a replacement from the pool of volunteers.
>>
>>
>> In restating the motion to the assembly, the chair has corrected
>> three minor
>> spelling errors, the change of which has no consequence to the
>> intent of the
>> statement. The motion is numbered 07-06 and is open for discussion.
>> If you
>> have no discussion, please signify by stating that you have no
>> discussion.
>>
>> Scott Burow
>> NC - USGenWeb
>>
>>
>> USGenWeb Project information can be found at:
>> http://www.usgenweb.com
>> -------------------------------
>> To unsubscribe from the list, please send an email to
>> with the word 'unsubscribe' without the
>> quotes in the subject and the body of the message
>>
>
>
> USGenWeb Project information can be found at: http://www.usgenweb.com
> -------------------------------
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