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From: "bluebear" <>
Subject: Re: [BOARD] Motion 07-06 - Approve Special Rules
Date: Fri, 23 Feb 2007 09:58:49 -0600
References: <00c301c74e3a$52bbd660$6501a8c0@scott>


No discussion.

Greta Thompson
NW/PL CC Representative


----- Original Message -----
From: "Scott Burow" <>
To: <>
Sent: Sunday, February 11, 2007 6:11 PM
Subject: [BOARD] Motion 07-06 - Approve Special Rules


| It has been moved by Mike Peterson and seconded by Bettie Wood that the
| currently posted USGenWeb Standing Procedures and the currently posted
| USGenWeb Project Grievance Procedures be replaced with the below proposed
| USGenWeb Special Rules and USGenWeb Standing Rules which also include
| proposed rules not incorporated in any currently posted procedures.
|
| USGenWeb SPECIAL RULES.
|
| These Special Rules of procedure for the USGenWeb Advisory Board
| (hereinafter referred to as members) and Management will add to or vary
from
| the rules of parliamentary authority indicated in USGenWeb Special Rules,
| Section II.
|
| SECTION I. SUSTAINING/CHANGING THE SPECIAL RULES.
|
| These Special Rules will be sustained by motion/voting when a change in
| permanent National Coordinator occurs. These rules may be amended or
revised
| by the members in accordance with USGenWeb Bylaws, Article VIII, Advisory
| Board Procedures.
|
| SECTION II. PARLIAMENTARY AUTHORITY.
|
| The parliamentary authority is The Standard Code of Parliamentary
Procedure
| by Alice Sturgis (current revised and updated edition), modified within
| USGenWeb Special Rules to adapt to the particular needs of conducting a
| meeting via an electronic internet mailing list.
|
| SECTION III. MEETING SCHEDULE.
|
| The Advisory Board electronic meeting is an USGenWeb official assembly.
| Meetings convene and adjourn when a change in permanent National
Coordinator
| occurs. Interruptions of meeting business will be through motioned and
| approved recesses. Meeting minutes will be maintained and prepared for
| publication at the conclusion of each month.
|
| SECTION IV. ORDER OF BUSINESS.
|
| Order of Business will be renewed and announced to the assembly at the
| beginning of each month by the Presiding Officer. The Order of Business
will
| be flexible and may be adapted to cope with immediate business. Members
will
| advise the Presiding Officer of suggested agenda items for future Orders
of
| Business.
|
| SECTION V. ANNOUNCEMENTS.
|
| Announcements which do not require the action of the Board are permissible
| at any time; however, the announcements will be made only by the Presiding
| Officer or by another member if approved by the Presiding Officer.
|
| SECTION VI. GENERAL CONSENT.
|
| To expedite the internet meeting, the Presiding Officer will make every
| effort to use General Consent provisions of parliamentary procedures.
| General consent is a way of saving time by avoiding votes on routine or
| noncontroversial matters.
|
| SECTION VII. INFORMAL CONSIDERATION.
|
| The Advisory Board will make full use of the "Informal Consideration"
| concept. It will normally be conducted on Mailing List USGENWEB-All
(ABChat)
| but other public mailing lists administered by the National Coordinator
may
| be used. This frees members to discuss issues, frame motions, and conduct
| straw polls without being bound by rules applying to the conduct of
business
| when in formal session. No official voting will be conducted in Informal
| Consideration.
|
| SECTION VIII. CLOSED SESSION/MEETING CONFIDENTIALITY.
|
| A closed session may be called by the Presiding Officer at any time and
will
| be conducted on Mailing List Board-Exec. Discussions in closed session
| include, but are not limited to, personnel matters, grievances, legal
| problems and other matters of a highly sensitive nature. Any votes
conducted
| in closed session shall be publicly announced on Mailing List Board. With
| each change in permanent National Coordinator, the Advisory Board members
| will be polled to honor the confidentiality of Board-Exec. Honoring
| confidentiality is not a requirement but those members who do not agree
will
| not be subscribed to Mailing List Board-Exec.
|
| SECTION IX. ELECTRONIC RESPONSE TIME.
|
| The Presiding Officer will wait a minimum of:
| a. 24 hours before calling for a second on a motion with no second;
| b. 12 hours before declaring a motion is not before the members after
| calling for a second;
| c. 24 hours before asking for a vote after calling for "no
| discussion/discussion" and there is no discussion;
| d. 48 hours for voting unless votes reach a quorum and there is evidence
of
| passage or failure of an issue.
| -----------------------
|
| USGenWeb STANDARD RULES.
|
| These Standard Rules of procedure for the USGenWeb Project will add to or
| vary from the rules of parliamentary authority indicated in USGenWeb
Special
| Rules, Section II and will stand until revoked, modified, or properly
| approved by membership for insertion into the USGenWeb Bylaws.
|
| SECTION I. SUSTAINING/CHANGING THE STANDING RULES.
| (Adopted ----------)
|
| These Standard Rules do not require periodic sustaining when a change in
| permanent National Coordinator occurs. These rules may be amended or
revised
| by the Advisory Board in accordance with USGenWeb Bylaws, Article VIII,
| Advisory Board Procedures.
|
| SECTION II. REMOVAL OF AN SC OR ASC.
| (Adopted February 2003 and amended 24 February 2003)
|
| a. The process for removal of an SC or ASC may be initiated by the
Advisory
| Board on a 2/3 favorable vote of a quorum (9), or by a petition signed by
| 10% of the voter-qualified CCs of XXGenWeb Project, or by 2 CCs if 10% of
| that total falls below the number of three (3). This petition must be
| presented to at least one of the regional CC Representatives for immediate
| forwarding to the entire Advisory Board. Reasons for removal must be
clearly
| stated. Immediately following a favorable vote by the AB, or upon receipt
of
| the CCs' petition, the National Coordinator shall request the EC to
"freeze"
| the voter list for XXGenWeb until after the process is concluded.
|
| b. Reason(s) stated for removal will be forwarded to the named SC, or ASC,
| who will have five (5) days to send a response to his/her regional SC
| Representative for immediate forwarding to the entire Advisory Board. An
| additional five days will be granted only if the person is unable to
respond
| due to unavoidable circumstances.
|
| c. Regardless of which entity begins the process, the National
Coordinator,
| upon receipt of the response (if any), will immediately send a copy of the
| reasons for removal and the response (if any) to the Election Committee,
| instructing the Committee to conduct a vote within the State and within
the
| Advisory Board, simultaneously, asking the question "Shall [Name and
Title]
| be removed from office?" Choices are to be "Yes", "No", "Present".
Included
| with this question will be the reason(s) for removal and the response (if
| any). The voting period will be 10 days in length.
|
| d. Removal will require, per USGenWeb Project Bylaws, a 2/3 favorable
| majority vote of a quorum (9 members) of Advisory Board Members and a 2/3
| favorable majority vote of a quorum (minimum 75%) of the voter-qualified
CCs
| of that State.
|
| e. No removal procedure may be implemented against the same SC, or ASC,
| within six months of a failed attempt, unless evidence is presented to the
| Advisory Board that retaliatory actions are being taken, or attempted,
| against the initiators of the original action. Evidence that is proven
| false, may result in the removal of the CC.
|
| f. In the event that removal of an SC, or ASC, is approved, an election to
| replace the SC will be conducted by the EC. The same shall apply to the
ASC
| if that person was elected. If not, replacement of the ASC will be left to
| the SC.
|
| g. This policy will go into effect upon passage.
|
| SECTION III. ELECTION COMMITTEE.
|
| The Election Committee will operate under the Election Committee
Procedures.
| Changes to the said Procedures may be made by the Advisory Board, or may
be
| proposed by the Election Committee, subject to approval by the Advisory
| Board. The current said Procedures can be viewed on the Election Committee
| web site at http://www.rootsweb.com/~usgwelections/procedures.htm.
|
| SECTION IV. PERMISSION TO USE A USGenWeb LOGO.
| (Adopted 17 October 2006 (Motion 06-18))
|
| In the event a request for permission to use one of the USGenWeb Logos in
a
| publication is received, the National Coordinator shall notify the
Advisory
| Board of his/her intent to accept or reject the request. Unless an
objection
| is registered the National Coordinator's decision will stand.
|
| SECTION V. GRIEVANCE PROCEDURES.
| (Adopted 11 July 2006 (Motion 06-13) and 22 August 2006 (Motion 06-13a))
|
| Introduction:
| When a conflict arises between two members of The USGenWeb Project that
| cannot be resolved informally, either party has the option of requesting a
| review of the dispute by the Grievance Committee. The final decision of
the
| Grievance Committee is binding on all parties.
|
| Section 1 - Committee Qualifications & Appointments.
|
| The Advisory Board will vote to make the initial appointments to the
| Grievance Committee after soliciting volunteers for the committee, posting
| their qualifications for comment by USGenWeb Project members on the
BOARD-L,
| each of the Regional lists, and any other official project lists deemed
| necessary. Of the initial appointments four (4) will be for two-year
terms,
| and three (3) for one-year terms. The Advisory Board will appoint the
| Grievance Coordinator for the initial term for a period of one year.
|
| Future vacancies within the Grievance Committee will be filled by USGenWeb
| Project members in the following manner: The Grievance Coordinator will
| solicit volunteers for the position, and post their qualifications for
| comment. Volunteers will be chosen by a vote of Grievance Committee
members,
| and presented to the Advisory Board for approval.
|
| Future appointments as Grievance Coordinator will be by vote of the
| Grievance Committee members. Elections will be for a two-year term.
|
| Qualifications:
| Volunteers for the Grievance Committee will be required to meet certain
| minimum requirements for service.
|
| Volunteers must have a minimum of one year's continuous service as a
Member
| in Good Standing of either a State Project or a recognized Special Project
| of the USGenWeb Project.
|
| Because grievances are considered personnel matters, all volunteers must
| state that they are willing to abide by strict confidentiality
requirements.
| Volunteers must also state that they understand that violation of this
| confidentiality agreement will mean immediate expulsion from the Grievance
| Committee, and could result in determination of Member Not in Good
Standing
| by the Advisory Board.
|
| Committee Membership:
|
| The Grievance Committee shall consist of seven members of The USGenWeb
| Project in good standing. The panel must include a State Coordinator and a
| member of the Special projects and three County Coordinators/Local
| Coordinators who have not served as State Coordinator or in a national
level
| position within the last three years. The National Coordinator is an ex
| officio member of the Grievance Committee and is not eligible for
assignment
| as the committee member overseeing an accepted grievance. In the event
that
| a member of the Grievance Committee is one of the parties involved in the
| dispute or has a personal interest in the dispute, that Committee Member
| shall retire from involvement with any aspect of that grievance.
|
| In the event that a Grievance Committee member changes positions in the
| USGenWeb Project during their term, they may remain as a representative of
| the position for which they were appointed until the end of their term.
This
| does not apply in the case of the committee member's election to the
| USGenWeb Advisory Board, at which time they would be required to resign
and
| a new representative appointed after a call for volunteers from within the
| project to fill the seat.
|
| Section 2 - Committee Business.
|
| Two e-mail lists will be established for Grievance Committee business. The
| first list will be archived, and will be available for all interested
| project volunteers to subscribe to on a read-only basis. The list will be
| used to announce committee vacancies/appointments, to request volunteers
for
| open positions, and for discussions of policy and/or procedures related to
| the Grievance Committee. This list will also be used for Grievance
Committee
| assignments and announcements. No discussion of specific grievances will
be
| held on the public list.
|
| The second list will not be archived, and is considered strictly
| confidential. Only Committee members will be subscribed to this list. Any
| questions or concerns related to specific grievances will be raised ONLY
on
| the confidential list. The confidential list may NOT be used for public
| business, or in an effort to avoid public disclosure. To avoid the
| appearance of conflict of interest or impropriety in the case of an appeal
| of the Grievance Committee decision to the Advisory Board, the National
| Coordinator will not be subscribed to the confidential list or be eligible
| to vote on matters related to specific grievances. The National
Coordinator
| will have full voting participation in other Grievance Committee business.
|
| Section 3 - Duties of Grievance Committee Members.
|
| Grievance Committee members act as administrators/advisors to volunteer
| mediators and arbitrators, following complaints assigned to them
throughout
| the grievance process. Should a complaint progress to an arbitration
| hearing, the Grievance Committee member will be responsible for acting as
| Chair for the hearing. Grievance Committee members will not take direct
part
| in mediations under their guidance, and will not have a vote in hearings
| they may chair. Grievance Committee members are responsible for tracking
the
| progress of complaints until resolved, and making status reports to the
| Coordinator and/or Committee as may be necessary, with a final status
report
| upon resolution of the complaint.
|
| Additional duties of the Grievance Committee include:
|
| a. Recruit and train volunteer mediator/arbitrators;
|
| b. Review incoming grievances to determine compliance with Sections 5B and
| 5C of these procedures to determine if they should be assigned to
| volunteers;
|
| c. Review the outcome when a process is completed.
|
| Section 4 - Duties of Grievance Coordinator.
|
| The Grievance Coordinator will be responsible for receiving complaints,
| numbering them, and assigning them to a Grievance Committee member to
| administer. The Coordinator will also be responsible for maintaining a
list
| of volunteer members to act as mediators, as well as a list of volunteer
| arbitrators, and assigning them to complaints as needed. The Grievance
| Coordinator will make a Quarterly report to the Advisory Board on the
number
| of complaints received and resolved, and provide other information as
needed
| by the Board.
|
| Section 5A - Grievance Process.
|
| The grievance process is initiated when a complaint is made by any of the
| following:
|
| a. A member of the USGenWeb Project, filing on his/her own behalf, within
45
| days of incident, or discovery of incident;
|
| b. A former USGenWeb member within 14 days of termination of membership
| either with the Project, or within a specific State or Special Project;
|
| c. A transcriber or an accepted contributing researcher, within 45 days of
| incident, or discovery of incident.
|
| In the case of two or more individuals forming one party, the group will
| select one spokesperson to act on behalf of the others.
|
| Third-party complaints will not be considered.
|
| Section 5B - Grievance Process.
|
| The initial complaint should be brought to the Grievance Coordinator, and
| should include the following information:
|
| a. Full name & project affiliation of the member bringing the complaint;
|
| b. Full name & project affiliation of the member the complaint is against;
|
| c. The exact nature of the complaint, including the date that the incident
| occurred;
|
| d. What steps or actions the member has taken to this point, if any, to
| resolve the situation outside of the grievance process;
|
| e. What actions/reparations that the project member desires as a result of
| the grievance;
|
| f. A specific citation or reference to the USGenWeb Project Policy,
| Procedure, or By-Law, or XXGenWeb Project, Policy, Procedure, or By-Law
| which alleged to have been violated.
|
| Section 5C - Grievance Process.
|
| The following types of grievances will be handled by the Grievance
| Committee:
|
| a. Grievances against the USGenWeb Project, the standing committees or
| Special Projects of the USGenWeb Project, or the USGenWeb Project Advisory
| Board.
|
| b. Grievances by a State Project or Special Project against another State
| Project or Special Project.
|
| c. Grievances by a USGenWeb Project member against another USGenWeb
Project
| member who is not located within the same State or Special project.
|
| d. Grievances by a USGenWeb Project member against another USGenWeb
Project
| member located within the same State or Special Project when there is no
| local Grievance Procedure to follow in that State or Special Project.
|
| e. Grievances against the local grievance project of a State or Special
| Project having its own member-approved process for resolving grievances.
| 1. The Grievance Committee is limited to reviewing the determination made
by
| the local grievance process and entering a determination whether the local
| procedures for the grievance process were followed within that State or
| Special Project. The Grievance Committee will not re-hear the complaint
once
| it has been handled at the local level.
|
| f. Other specific grievances on a case-by-case basis when there may not be
a
| reasonable alternative at the local level for resolution of the dispute,
| solely at the discretion of the Grievance Committee as a whole.
|
| Section 5D - Grievance Process.
|
| Upon receiving the initial complaint, the Grievance Coordinator will
assign
| it a number, and appoint one of the permanent committee members to review
| the complaint to determine whether it meets the requirements outlined in
| subsection C of this Section. The review of the complaint will result in
an
| "accept" or "reject" determination from the Committee Member assigned. The
| recommendation and the reasons therefore, shall be provided to the
Grievance
| Committee as a whole, and voted upon.
|
| The review at this level should assume that the facts stated in the
| complaint are true, and the determination of the viability of the
grievance
| made based upon the assumption that the complaint is true and a review of
| the by-laws, policies, or procedures alleged to have been violated.
|
| If rejected, the member filing the grievance shall be informed that the
| grievance was not accepted and the reasons that it was not accepted. If
the
| reason that the grievance was not accepted was due to the initial
complaint
| not fulfilling the requirements of subsection C of this Section, the
member
| will have 10 days to amend or correct any deficiencies in the initial
| complaint and resubmit it to the Grievance Committee Chair.
|
| If accepted as a viable grievance, the parties shall be so informed and a
| Committee Member and volunteer mediator and two volunteer arbitrators
| assigned. The parties to the grievance, the Committee Member, mediator,
and
| arbitrators will then be subscribed to a private email list.
|
| The mediator shall advise the parties of the identity of the members of
the
| team by return receipted email once they are assigned. It shall be the
| responsibility of the parties to the dispute to raise the issue of bias or
| conflict by a member of the team. This shall be done privately to the
| mediator, or the committee member if the conflict is alleged against the
| mediator. All claims of bias or conflict must be raised prior to the
| beginning of the mediation process.
|
| If an objection should be raised to a team member, that member shall be
| dismissed and a new team member appointed without the necessity for any
| proof of bias or prejudice. The identity of the party raising the
objection
| shall not be revealed to any team member. Once the team is seated and the
| process initiated, no further objection may be raised as to partiality,
| bias, or conflict, and a team member may only be removed on his or her own
| request.
|
| Section 5E - Grievance Process.
|
| The duties and responsibilities of the team shall be:
|
| a. To provide a full and fair opportunity for both parties to present
their
| side of the dispute and present relevant material in support of their
| position.
|
| b. To review the material provided by both parties, to ask questions of
the
| parties, and seek clarification to further understand the issues in
dispute.
|
| c. To assist the parties in identifying the source of the dispute, the
| options for resolution, common ground between the parties, and to explore
| the possibility of an amiable agreement for resolution of the dispute that
| will benefit both parties and The USGenWeb Project.
|
| d. To notify the Grievance Committee that mediation has been successful
and
| the exact nature of the agreement the parties have come to and have agreed
| to abide by.
|
| e. Or, to notify the Grievance Committee that mediation has not been
| successful and the outcome determined by the volunteer arbitrators.
|
| Section 5F - Grievance Process.
|
| When the team is seated, the parties shall be so advised by the Mediator.
| The parties shall have seventy-two (72) hours to submit to the Mediator a
| written statement of their position on the issues of the dispute. The
| mediator shall provide the position statements to the team members for
their
| review.
|
| The issues raised in the initial complaint and in the position statements
of
| the parties shall be the sole issues for discussion in either mediation or
| arbitration. Prior precedent may be considered, but issues not raised in
the
| complaint or in the position statements will not be considered.
|
| Mediation will continue until the matter is resolved, or until it is
| apparent to the mediator that there will be no resolution forthcoming, but
| for a period of no more than ten days once mediation has begun without
| approval of the Grievance Committee. The mediator may request additional
| time from the Grievance Committee if it is the opinion of the team that a
| resolution is at hand. If it is apparent that no resolution is forthcoming
| the mediator will notify the committee that the matter will be submitted
for
| arbitration.
|
| All discussion regarding the issues during the grievance process is to be
| considered privileged and private, and shall not be disclosed during or
| after the process by either the team or either party, except as allowed by
| these procedures.
|
| Section 6 - Mediation.
|
| Upon being opened for mediation, the volunteer arbitrators shall be
| unsubscribed from the discussion list during the mediation process.
|
| The mediator may meet with each party separately, discussing the issues
| raised and prompting suggestions for a solution, short of the party
| receiving their requested goal that would be acceptable. All
correspondence
| will be accessible to the permanent committee member.
|
| When, and if, the mediator is able to bring both parties close to a
| potential resolution, the parties may be brought together on the closed
list
| to try to finalize the compromise solution.
|
| If, after the mediator has worked with both parties for a reasonable
amount
| of time, and the mediator determines that the movement of one or both
| parties will not be sufficient to produce a mediated resolution, the
process
| is terminated. The mediator will make a final recommendation to the
| Grievance Coordinator as to whether the matter should proceed to
arbitration
| or whether the matter should be closed.
|
| If an amiable agreement is achieved between the parties in the mediation
| process, the members of the team shall retire to closed session to insure
| that the resolution is appropriate in view of the goals and requirements
of
| The USGenWeb Project. If no conflict is found, the resolution agreement
will
| be forwarded to the Grievance Coordinator with a recommendation for
| approval, and the parties so notified by the mediator. If the resolution
| agreement is not consistent with the goals and requirements of The
USGenWeb
| Project after review in closed session, the team will reconvene with the
| parties for further discussion.
|
| Failure of either party to proceed with mediation in good faith is grounds
| for terminating the process.
|
| The mediation process is confidential, and parties involved must agree to
| uphold that confidentiality unless ALL parties agree to the contrary.
|
| Section 7 - Arbitration.
|
| If the mediation process fails, and the grievant wishes to continue with
the
| complaint, the mediator will so advise the volunteer arbitrators. The
| mediator and the arbitrators, along with the overseeing committee member,
| will conduct the arbitration hearing, with the committee member acting as
a
| non-voting chair.
|
| The volunteer arbitrators will be resubscribed to the mail list and both
| parties to the grievance will remain subscribed to the list. Both parties
| will be given the opportunity to present statements or evidence. The
| volunteer arbitrators may request additional information if they feel it
is
| necessary, or may ask further questions of the parties involved.
|
| After hearing both sides of the issue, the parties shall be given an
| additional seventy-two (72) hours to provide to the chair a written
| summation of their position in view of the discussions held.
|
| The chair will provide these summations to each member of the team. The
team
| shall retire to closed session and come to a recommendation of the course
of
| action to be taken by the parties to resolve the dispute. The arbitrators
| may find for either party, or reach a decision that is a compromise
between
| the two positions. The arbitrators will make a recommendation as to what
| action, if any, should be taken.
|
| The burden of proof of a violation of the by-law, policy, or procedure
cited
| in the initial complaint is on the person making the allegation. The
| decision of the arbitration team will be based on the information and
| evidence submitted and applicable USGenWeb and XXGenweb Project by-laws.
| Failure of one party to participate in the arbitration process will result
| in the decision being made against the non-participating party in
accordance
| with the information presented.
|
| This recommendation shall be submitted to the Grievance Coordinator for
| approval of the Grievance Committee. Upon approval, a written decision
will
| detail to the parties the findings of the team and the actions to be taken
| by the parties in light of the findings.
|
| The decision of the Arbitration Committee becomes the final resolution of
| the dispute upon approval of the recommendation by the Grievance
Committee.
| Failure of any party or USGenWeb Project member to comply with the
decision
| is a violation of The USGenWeb Project standing policy and procedures and
| subject to action by the USGenWeb Advisory Board.
|
| The arbitration process is considered confidential, and parties involved
| must agree to uphold that confidentiality unless ALL parties (including
| volunteer arbitrators and witnesses) agree to the contrary.
|
| Section 8 - Appeal.
|
| A party aggrieved by a decision of the Grievance Committee may make an
| appeal to the USGenWeb Project Advisory Board. The Advisory Board will
| review the appeal to determine if the Grievance Procedures were followed
as
| set out herein. An appeal to the Advisory Board is not a rehearing of the
| issues and the outcome is either to affirm the determination made by the
| Grievance Committee, or a return to the Grievance Committee for
| reconsideration.
|
| SECTION VI. NUMBERING OF MOTIONS.
| (Adopted -------------)
|
| Effective with the Advisory Board term beginning 1 September 2007, when a
| motion is presented to the assembly by the Presiding Officer, the motion
| will be numbered in this format:
| a. Four Position Term Year Start, ex. 2007.
| b. Two Position Term Year End, ex. /08.
| c. Sequential number starting with -01.
| d. Example: 2007/08-12 represents term year beginning in September 2007
and
| ending in August 2008 and it's the 12th motion of the term.
|
| SECTION VII. MEMBERSHIP IN FEDERATION OF GENEALOGICAL SOCIETIES.
| (Adopted -----------------)
|
| In the event the Project is offered a donated membership in the Federation
| of Genealogical Societies (FGS), or other national professional non-profit
| genealogical organizations, the National Coordinator shall notify the
| Advisory Board of his/her intent to accept or reject the donation. Unless
| an objection is registered the National Coordinator's decision will
| stand.
|
| SECTION VIII - DESIGNATION OF ACTING PRESIDING OFFICER.
| (Adopted -----------------)
|
| In the temporary absence of the Presiding Officer/National Coordinator
(NC)
| for a period of less than ninety days the Representative at Large (RAL)
will
| act as the Presiding Officer. In the temporary absence of both the NC and
| the RAL, either the NC or the RAL will designate another member of the
| Advisory Board to be the Acting Presiding Officer.
|
| SECTION IX. VACANCY ON THE ADVISORY BOARD.
| (Adopted -------------------)
|
| When a vacancy occurs on the Advisory Board:
| 1. National Coordinator--USGenWeb Bylaws Article VI, Section 7 applies
along
| with the following:
| a. The vacancy shall be announced on the Board mailing list within two
days.
| b. If the vacancy occurs after September 1 and prior to the next annual
| election cycle beginning June 1:
| i. Within seven days the Advisory Board will elect from its membership, by
| 2/3 majority, an Acting National Coordinator.
| ii. The Advisory Board will direct the Election Committee to conduct a
| special election for a National Coordinator.
| c. If the vacancy occurs after June 1 and prior to the following September
| 1, within seven days the Advisory Board will elect from its membership, by
| 2/3 majority, an Acting National Coordinator to serve the remainder of the
| term.
|
| 2. All Other AB Positions--USGenWeb Bylaws Article VI, Section 8 applies
| along with the following:
| a. The vacancy will be announced on the Board mailing list and the
| appropriate regional mailing list(s) within two days.
| b. Within five days the Advisory Board will call for volunteers for the
| position. Volunteers must meet the eligibility requirements for the
| position.
| c. Within fifteen days of the call, volunteers must submit their names to
| the National Coordinator and/or the Representative At Large.
| d. Within 30 days of the announced vacancy, the Advisory Board will elect,
| by 2/3 majority, a replacement from the pool of volunteers.
|
|
| In restating the motion to the assembly, the chair has corrected three
minor
| spelling errors, the change of which has no consequence to the intent of
the
| statement. The motion is numbered 07-06 and is open for discussion. If
you
| have no discussion, please signify by stating that you have no discussion.
|
| Scott Burow
| NC - USGenWeb
|
|
| USGenWeb Project information can be found at: http://www.usgenweb.com
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