BOARD-L Archives
Archiver > BOARD > 2007-02 > 1172711133
From: <>
Subject: Re: [BOARD] Motion 07-06a - Amendment to Motion 07-06 - Vote
Date: Wed, 28 Feb 2007 19:05:33 -0600
References: <004201c75368$de8bb330$d097e718@YOURD3D3F0FEB8><04b001c7575b$f0244de0$3dde4245@KarensComputer><45DF429F.3050306@tatumtel.net><200702262325400095.035AA163@smtp.pacifier.com><024d01c75a76$718f0e70$6501a8c0@scott><00c001c75b9b$9833f970$6501a8c0@scott>
In-Reply-To: <00c001c75b9b$9833f970$6501a8c0@scott>
YES
R/S
Larry Flesher
SWSC SC Rep
"Scott Burow" <> wrote:
> Having heard no objection to dispensing with discussion, the chair calls
the
> matter for a vote upon the motion of Alice Allen and second by Larry
Flesher
> that motion 07-06 be amended to include the Fraudulent Registration
> Procedures adopted by the AB in Motion 07-05 as a Standard Procedure, and
> included as Section X.
>
> The chair, in recognizing the motion failed to advise that the motion to
> amend is numbered 07-06a. If you agree with the motion please signify with
> Yes, if you disagree please signify with No. Voting will continue until
> Friday March 2, at 7:00 p.m. CT, unless concluded earlier.
>
> If amended, the motion would include a new Section X, incorporating the
> Fraudulent Registration Procedures adopted by the Advisory Board in Motion
> 07-05 and is listed in it's entirety below.
>
> Scott Burow
> NC - USGenWeb Project
>
>
> The amended motion, if adopted, would read:
>
> "USGenWeb SPECIAL RULES.
>
> These Special Rules of procedure for the USGenWeb Advisory Board
> (hereinafter referred to as members) and Management will add to or vary
from
> the rules of parliamentary authority indicated in USGenWeb Special Rules,
> Section II.
>
> SECTION I. SUSTAINING/CHANGING THE SPECIAL RULES.
>
> These Special Rules will be sustained by motion/voting when a change in
> permanent National Coordinator occurs. These rules may be amended or
revised
> by the members in accordance with USGenWeb Bylaws, Article VIII, Advisory
> Board Procedures.
>
> SECTION II. PARLIAMENTARY AUTHORITY.
>
> The parliamentary authority is The Standard Code of Parliamentary
Procedure
> by Alice Sturgis (current revised and updated edition), modified within
> USGenWeb Special Rules to adapt to the particular needs of conducting a
> meeting via an electronic internet mailing list.
>
> SECTION III. MEETING SCHEDULE.
>
> The Advisory Board electronic meeting is an USGenWeb official assembly.
> Meetings convene and adjourn when a change in permanent National
Coordinator
> occurs. Interruptions of meeting business will be through motioned and
> approved recesses. Meeting minutes will be maintained and prepared for
> publication at the conclusion of each month.
>
> SECTION IV. ORDER OF BUSINESS.
>
> Order of Business will be renewed and announced to the assembly at the
> beginning of each month by the Presiding Officer. The Order of Business
will
> be flexible and may be adapted to cope with immediate business. Members
will
> advise the Presiding Officer of suggested agenda items for future Orders
of
> Business.
>
> SECTION V. ANNOUNCEMENTS.
>
> Announcements which do not require the action of the Board are permissible
> at any time; however, the announcements will be made only by the Presiding
> Officer or by another member if approved by the Presiding Officer.
>
> SECTION VI. GENERAL CONSENT.
>
> To expedite the internet meeting, the Presiding Officer will make every
> effort to use General Consent provisions of parliamentary procedures.
> General consent is a way of saving time by avoiding votes on routine or
> noncontroversial matters.
>
> SECTION VII. INFORMAL CONSIDERATION.
>
> The Advisory Board will make full use of the "Informal Consideration"
> concept. It will normally be conducted on Mailing List USGENWEB-All
(ABChat)
> but other public mailing lists administered by the National Coordinator
may
> be used. This frees members to discuss issues, frame motions, and conduct
> straw polls without being bound by rules applying to the conduct of
business
> when in formal session. No official voting will be conducted in Informal
> Consideration.
>
> SECTION VIII. CLOSED SESSION/MEETING CONFIDENTIALITY.
>
> A closed session may be called by the Presiding Officer at any time and
will
> be conducted on Mailing List Board-Exec. Discussions in closed session
> include, but are not limited to, personnel matters, grievances, legal
> problems and other matters of a highly sensitive nature. Any votes
conducted
> in closed session shall be publicly announced on Mailing List Board. With
> each change in permanent National Coordinator, the Advisory Board members
> will be polled to honor the confidentiality of Board-Exec. Honoring
> confidentiality is not a requirement but those members who do not agree
will
> not be subscribed to Mailing List Board-Exec.
>
> SECTION IX. ELECTRONIC RESPONSE TIME.
>
> The Presiding Officer will wait a minimum of:
> a. 24 hours before calling for a second on a motion with no second;
> b. 12 hours before declaring a motion is not before the members after
> calling for a second;
> c. 24 hours before asking for a vote after calling for "no
> discussion/discussion" and there is no discussion;
> d. 48 hours for voting unless votes reach a quorum and there is evidence
of
> passage or failure of an issue.
> -----------------------
>
> USGenWeb STANDARD RULES.
>
> These Standard Rules of procedure for the USGenWeb Project will add to or
> vary from the rules of parliamentary authority indicated in USGenWeb
Special
> Rules, Section II and will stand until revoked, modified, or properly
> approved by membership for insertion into the USGenWeb Bylaws.
>
> SECTION I. SUSTAINING/CHANGING THE STANDING RULES.
> (Adopted ----------)
>
> These Standard Rules do not require periodic sustaining when a change in
> permanent National Coordinator occurs. These rules may be amended or
revised
> by the Advisory Board in accordance with USGenWeb Bylaws, Article VIII,
> Advisory Board Procedures.
>
> SECTION II. REMOVAL OF AN SC OR ASC.
> (Adopted February 2003 and amended 24 February 2003)
>
> a. The process for removal of an SC or ASC may be initiated by the
Advisory
> Board on a 2/3 favorable vote of a quorum (9), or by a petition signed by
> 10% of the voter-qualified CCs of XXGenWeb Project, or by 2 CCs if 10% of
> that total falls below the number of three (3). This petition must be
> presented to at least one of the regional CC Representatives for immediate
> forwarding to the entire Advisory Board. Reasons for removal must be
clearly
> stated. Immediately following a favorable vote by the AB, or upon receipt
of
> the CCs' petition, the National Coordinator shall request the EC to
"freeze"
> the voter list for XXGenWeb until after the process is concluded.
>
> b. Reason(s) stated for removal will be forwarded to the named SC, or ASC,
> who will have five (5) days to send a response to his/her regional SC
> Representative for immediate forwarding to the entire Advisory Board. An
> additional five days will be granted only if the person is unable to
respond
> due to unavoidable circumstances.
>
> c. Regardless of which entity begins the process, the National
Coordinator,
> upon receipt of the response (if any), will immediately send a copy of the
> reasons for removal and the response (if any) to the Election Committee,
> instructing the Committee to conduct a vote within the State and within
the
> Advisory Board, simultaneously, asking the question "Shall [Name and
Title]
> be removed from office?" Choices are to be "Yes", "No", "Present".
Included
> with this question will be the reason(s) for removal and the response (if
> any). The voting period will be 10 days in length.
>
> d. Removal will require, per USGenWeb Project Bylaws, a 2/3 favorable
> majority vote of a quorum (9 members) of Advisory Board Members and a 2/3
> favorable majority vote of a quorum (minimum 75%) of the voter-qualified
CCs
> of that State.
>
> e. No removal procedure may be implemented against the same SC, or ASC,
> within six months of a failed attempt, unless evidence is presented to the
> Advisory Board that retaliatory actions are being taken, or attempted,
> against the initiators of the original action. Evidence that is proven
> false, may result in the removal of the CC.
>
> f. In the event that removal of an SC, or ASC, is approved, an election to
> replace the SC will be conducted by the EC. The same shall apply to the
ASC
> if that person was elected. If not, replacement of the ASC will be left to
> the SC.
>
> g. This policy will go into effect upon passage.
>
> SECTION III. ELECTION COMMITTEE.
>
> The Election Committee will operate under the Election Committee
Procedures.
> Changes to the said Procedures may be made by the Advisory Board, or may
be
> proposed by the Election Committee, subject to approval by the Advisory
> Board. The current said Procedures can be viewed on the Election Committee
> web site at http://www.rootsweb.com/~usgwelections/procedures.htm.
>
> SECTION IV. PERMISSION TO USE A USGenWeb LOGO.
> (Adopted 17 October 2006 (Motion 06-18))
>
> In the event a request for permission to use one of the USGenWeb Logos in
a
> publication is received, the National Coordinator shall notify the
Advisory
> Board of his/her intent to accept or reject the request. Unless an
objection
> is registered the National Coordinator's decision will stand.
>
> SECTION V. GRIEVANCE PROCEDURES.
> (Adopted 11 July 2006 (Motion 06-13) and 22 August 2006 (Motion 06-13a))
>
> Introduction:
> When a conflict arises between two members of The USGenWeb Project that
> cannot be resolved informally, either party has the option of requesting a
> review of the dispute by the Grievance Committee. The final decision of
the
> Grievance Committee is binding on all parties.
>
> Section 1 - Committee Qualifications & Appointments.
>
> The Advisory Board will vote to make the initial appointments to the
> Grievance Committee after soliciting volunteers for the committee, posting
> their qualifications for comment by USGenWeb Project members on the
BOARD-L,
> each of the Regional lists, and any other official project lists deemed
> necessary. Of the initial appointments four (4) will be for two-year
terms,
> and three (3) for one-year terms. The Advisory Board will appoint the
> Grievance Coordinator for the initial term for a period of one year.
>
> Future vacancies within the Grievance Committee will be filled by USGenWeb
> Project members in the following manner: The Grievance Coordinator will
> solicit volunteers for the position, and post their qualifications for
> comment. Volunteers will be chosen by a vote of Grievance Committee
members,
> and presented to the Advisory Board for approval.
>
> Future appointments as Grievance Coordinator will be by vote of the
> Grievance Committee members. Elections will be for a two-year term.
>
> Qualifications:
> Volunteers for the Grievance Committee will be required to meet certain
> minimum requirements for service.
>
> Volunteers must have a minimum of one year's continuous service as a
Member
> in Good Standing of either a State Project or a recognized Special Project
> of the USGenWeb Project.
>
> Because grievances are considered personnel matters, all volunteers must
> state that they are willing to abide by strict confidentiality
requirements.
> Volunteers must also state that they understand that violation of this
> confidentiality agreement will mean immediate expulsion from the Grievance
> Committee, and could result in determination of Member Not in Good
Standing
> by the Advisory Board.
>
> Committee Membership:
>
> The Grievance Committee shall consist of seven members of The USGenWeb
> Project in good standing. The panel must include a State Coordinator and a
> member of the Special projects and three County Coordinators/Local
> Coordinators who have not served as State Coordinator or in a national
level
> position within the last three years. The National Coordinator is an ex
> officio member of the Grievance Committee and is not eligible for
assignment
> as the committee member overseeing an accepted grievance. In the event
that
> a member of the Grievance Committee is one of the parties involved in the
> dispute or has a personal interest in the dispute, that Committee Member
> shall retire from involvement with any aspect of that grievance.
>
> In the event that a Grievance Committee member changes positions in the
> USGenWeb Project during their term, they may remain as a representative of
> the position for which they were appointed until the end of their term.
This
> does not apply in the case of the committee member's election to the
> USGenWeb Advisory Board, at which time they would be required to resign
and
> a new representative appointed after a call for volunteers from within the
> project to fill the seat.
>
> Section 2 - Committee Business.
>
> Two e-mail lists will be established for Grievance Committee business. The
> first list will be archived, and will be available for all interested
> project volunteers to subscribe to on a read-only basis. The list will be
> used to announce committee vacancies/appointments, to request volunteers
for
> open positions, and for discussions of policy and/or procedures related to
> the Grievance Committee. This list will also be used for Grievance
Committee
> assignments and announcements. No discussion of specific grievances will
be
> held on the public list.
>
> The second list will not be archived, and is considered strictly
> confidential. Only Committee members will be subscribed to this list. Any
> questions or concerns related to specific grievances will be raised ONLY
on
> the confidential list. The confidential list may NOT be used for public
> business, or in an effort to avoid public disclosure. To avoid the
> appearance of conflict of interest or impropriety in the case of an appeal
> of the Grievance Committee decision to the Advisory Board, the National
> Coordinator will not be subscribed to the confidential list or be eligible
> to vote on matters related to specific grievances. The National
Coordinator
> will have full voting participation in other Grievance Committee business.
>
> Section 3 - Duties of Grievance Committee Members.
>
> Grievance Committee members act as administrators/advisors to volunteer
> mediators and arbitrators, following complaints assigned to them
throughout
> the grievance process. Should a complaint progress to an arbitration
> hearing, the Grievance Committee member will be responsible for acting as
> Chair for the hearing. Grievance Committee members will not take direct
part
> in mediations under their guidance, and will not have a vote in hearings
> they may chair. Grievance Committee members are responsible for tracking
the
> progress of complaints until resolved, and making status reports to the
> Coordinator and/or Committee as may be necessary, with a final status
report
> upon resolution of the complaint.
>
> Additional duties of the Grievance Committee include:
>
> a. Recruit and train volunteer mediator/arbitrators;
>
> b. Review incoming grievances to determine compliance with Sections 5B and
> 5C of these procedures to determine if they should be assigned to
> volunteers;
>
> c. Review the outcome when a process is completed.
>
> Section 4 - Duties of Grievance Coordinator.
>
> The Grievance Coordinator will be responsible for receiving complaints,
> numbering them, and assigning them to a Grievance Committee member to
> administer. The Coordinator will also be responsible for maintaining a
list
> of volunteer members to act as mediators, as well as a list of volunteer
> arbitrators, and assigning them to complaints as needed. The Grievance
> Coordinator will make a Quarterly report to the Advisory Board on the
number
> of complaints received and resolved, and provide other information as
needed
> by the Board.
>
> Section 5A - Grievance Process.
>
> The grievance process is initiated when a complaint is made by any of the
> following:
>
> a. A member of the USGenWeb Project, filing on his/her own behalf, within
45
> days of incident, or discovery of incident;
>
> b. A former USGenWeb member within 14 days of termination of membership
> either with the Project, or within a specific State or Special Project;
>
> c. A transcriber or an accepted contributing researcher, within 45 days of
> incident, or discovery of incident.
>
> In the case of two or more individuals forming one party, the group will
> select one spokesperson to act on behalf of the others.
>
> Third-party complaints will not be considered.
>
> Section 5B - Grievance Process.
>
> The initial complaint should be brought to the Grievance Coordinator, and
> should include the following information:
>
> a. Full name & project affiliation of the member bringing the complaint;
>
> b. Full name & project affiliation of the member the complaint is against;
>
> c. The exact nature of the complaint, including the date that the incident
> occurred;
>
> d. What steps or actions the member has taken to this point, if any, to
> resolve the situation outside of the grievance process;
>
> e. What actions/reparations that the project member desires as a result of
> the grievance;
>
> f. A specific citation or reference to the USGenWeb Project Policy,
> Procedure, or By-Law, or XXGenWeb Project, Policy, Procedure, or By-Law
> which alleged to have been violated.
>
> Section 5C - Grievance Process.
>
> The following types of grievances will be handled by the Grievance
> Committee:
>
> a. Grievances against the USGenWeb Project, the standing committees or
> Special Projects of the USGenWeb Project, or the USGenWeb Project Advisory
> Board.
>
> b. Grievances by a State Project or Special Project against another State
> Project or Special Project.
>
> c. Grievances by a USGenWeb Project member against another USGenWeb
Project
> member who is not located within the same State or Special project.
>
> d. Grievances by a USGenWeb Project member against another USGenWeb
Project
> member located within the same State or Special Project when there is no
> local Grievance Procedure to follow in that State or Special Project.
>
> e. Grievances against the local grievance project of a State or Special
> Project having its own member-approved process for resolving grievances.
> 1. The Grievance Committee is limited to reviewing the determination made
by
> the local grievance process and entering a determination whether the local
> procedures for the grievance process were followed within that State or
> Special Project. The Grievance Committee will not re-hear the complaint
once
> it has been handled at the local level.
>
> f. Other specific grievances on a case-by-case basis when there may not be
a
> reasonable alternative at the local level for resolution of the dispute,
> solely at the discretion of the Grievance Committee as a whole.
>
> Section 5D - Grievance Process.
>
> Upon receiving the initial complaint, the Grievance Coordinator will
assign
> it a number, and appoint one of the permanent committee members to review
> the complaint to determine whether it meets the requirements outlined in
> subsection C of this Section. The review of the complaint will result in
an
> "accept" or "reject" determination from the Committee Member assigned. The
> recommendation and the reasons therefore, shall be provided to the
Grievance
> Committee as a whole, and voted upon.
>
> The review at this level should assume that the facts stated in the
> complaint are true, and the determination of the viability of the
grievance
> made based upon the assumption that the complaint is true and a review of
> the by-laws, policies, or procedures alleged to have been violated.
>
> If rejected, the member filing the grievance shall be informed that the
> grievance was not accepted and the reasons that it was not accepted. If
the
> reason that the grievance was not accepted was due to the initial
complaint
> not fulfilling the requirements of subsection C of this Section, the
member
> will have 10 days to amend or correct any deficiencies in the initial
> complaint and resubmit it to the Grievance Committee Chair.
>
> If accepted as a viable grievance, the parties shall be so informed and a
> Committee Member and volunteer mediator and two volunteer arbitrators
> assigned. The parties to the grievance, the Committee Member, mediator,
and
> arbitrators will then be subscribed to a private email list.
>
> The mediator shall advise the parties of the identity of the members of
the
> team by return receipted email once they are assigned. It shall be the
> responsibility of the parties to the dispute to raise the issue of bias or
> conflict by a member of the team. This shall be done privately to the
> mediator, or the committee member if the conflict is alleged against the
> mediator. All claims of bias or conflict must be raised prior to the
> beginning of the mediation process.
>
> If an objection should be raised to a team member, that member shall be
> dismissed and a new team member appointed without the necessity for any
> proof of bias or prejudice. The identity of the party raising the
objection
> shall not be revealed to any team member. Once the team is seated and the
> process initiated, no further objection may be raised as to partiality,
> bias, or conflict, and a team member may only be removed on his or her own
> request.
>
> Section 5E - Grievance Process.
>
> The duties and responsibilities of the team shall be:
>
> a. To provide a full and fair opportunity for both parties to present
their
> side of the dispute and present relevant material in support of their
> position.
>
> b. To review the material provided by both parties, to ask questions of
the
> parties, and seek clarification to further understand the issues in
dispute.
>
> c. To assist the parties in identifying the source of the dispute, the
> options for resolution, common ground between the parties, and to explore
> the possibility of an amiable agreement for resolution of the dispute that
> will benefit both parties and The USGenWeb Project.
>
> d. To notify the Grievance Committee that mediation has been successful
and
> the exact nature of the agreement the parties have come to and have agreed
> to abide by.
>
> e. Or, to notify the Grievance Committee that mediation has not been
> successful and the outcome determined by the volunteer arbitrators.
>
> Section 5F - Grievance Process.
>
> When the team is seated, the parties shall be so advised by the Mediator.
> The parties shall have seventy-two (72) hours to submit to the Mediator a
> written statement of their position on the issues of the dispute. The
> mediator shall provide the position statements to the team members for
their
> review.
>
> The issues raised in the initial complaint and in the position statements
of
> the parties shall be the sole issues for discussion in either mediation or
> arbitration. Prior precedent may be considered, but issues not raised in
the
> complaint or in the position statements will not be considered.
>
> Mediation will continue until the matter is resolved, or until it is
> apparent to the mediator that there will be no resolution forthcoming, but
> for a period of no more than ten days once mediation has begun without
> approval of the Grievance Committee. The mediator may request additional
> time from the Grievance Committee if it is the opinion of the team that a
> resolution is at hand. If it is apparent that no resolution is forthcoming
> the mediator will notify the committee that the matter will be submitted
for
> arbitration.
>
> All discussion regarding the issues during the grievance process is to be
> considered privileged and private, and shall not be disclosed during or
> after the process by either the team or either party, except as allowed by
> these procedures.
>
> Section 6 - Mediation.
>
> Upon being opened for mediation, the volunteer arbitrators shall be
> unsubscribed from the discussion list during the mediation process.
>
> The mediator may meet with each party separately, discussing the issues
> raised and prompting suggestions for a solution, short of the party
> receiving their requested goal that would be acceptable. All
correspondence
> will be accessible to the permanent committee member.
>
> When, and if, the mediator is able to bring both parties close to a
> potential resolution, the parties may be brought together on the closed
list
> to try to finalize the compromise solution.
>
> If, after the mediator has worked with both parties for a reasonable
amount
> of time, and the mediator determines that the movement of one or both
> parties will not be sufficient to produce a mediated resolution, the
process
> is terminated. The mediator will make a final recommendation to the
> Grievance Coordinator as to whether the matter should proceed to
arbitration
> or whether the matter should be closed.
>
> If an amiable agreement is achieved between the parties in the mediation
> process, the members of the team shall retire to closed session to insure
> that the resolution is appropriate in view of the goals and requirements
of
> The USGenWeb Project. If no conflict is found, the resolution agreement
will
> be forwarded to the Grievance Coordinator with a recommendation for
> approval, and the parties so notified by the mediator. If the resolution
> agreement is not consistent with the goals and requirements of The
USGenWeb
> Project after review in closed session, the team will reconvene with the
> parties for further discussion.
>
> Failure of either party to proceed with mediation in good faith is grounds
> for terminating the process.
>
> The mediation process is confidential, and parties involved must agree to
> uphold that confidentiality unless ALL parties agree to the contrary.
>
> Section 7 - Arbitration.
>
> If the mediation process fails, and the grievant wishes to continue with
the
> complaint, the mediator will so advise the volunteer arbitrators. The
> mediator and the arbitrators, along with the overseeing committee member,
> will conduct the arbitration hearing, with the committee member acting as
a
> non-voting chair.
>
> The volunteer arbitrators will be resubscribed to the mail list and both
> parties to the grievance will remain subscribed to the list. Both parties
> will be given the opportunity to present statements or evidence. The
> volunteer arbitrators may request additional information if they feel it
is
> necessary, or may ask further questions of the parties involved.
>
> After hearing both sides of the issue, the parties shall be given an
> additional seventy-two (72) hours to provide to the chair a written
> summation of their position in view of the discussions held.
>
> The chair will provide these summations to each member of the team. The
team
> shall retire to closed session and come to a recommendation of the course
of
> action to be taken by the parties to resolve the dispute. The arbitrators
> may find for either party, or reach a decision that is a compromise
between
> the two positions. The arbitrators will make a recommendation as to what
> action, if any, should be taken.
>
> The burden of proof of a violation of the by-law, policy, or procedure
cited
> in the initial complaint is on the person making the allegation. The
> decision of the arbitration team will be based on the information and
> evidence submitted and applicable USGenWeb and XXGenweb Project by-laws.
> Failure of one party to participate in the arbitration process will result
> in the decision being made against the non-participating party in
accordance
> with the information presented.
>
> This recommendation shall be submitted to the Grievance Coordinator for
> approval of the Grievance Committee. Upon approval, a written decision
will
> detail to the parties the findings of the team and the actions to be taken
> by the parties in light of the findings.
>
> The decision of the Arbitration Committee becomes the final resolution of
> the dispute upon approval of the recommendation by the Grievance
Committee.
> Failure of any party or USGenWeb Project member to comply with the
decision
> is a violation of The USGenWeb Project standing policy and procedures and
> subject to action by the USGenWeb Advisory Board.
>
> The arbitration process is considered confidential, and parties involved
> must agree to uphold that confidentiality unless ALL parties (including
> volunteer arbitrators and witnesses) agree to the contrary.
>
> Section 8 - Appeal.
>
> A party aggrieved by a decision of the Grievance Committee may make an
> appeal to the USGenWeb Project Advisory Board. The Advisory Board will
> review the appeal to determine if the Grievance Procedures were followed
as
> set out herein. An appeal to the Advisory Board is not a rehearing of the
> issues and the outcome is either to affirm the determination made by the
> Grievance Committee, or a return to the Grievance Committee for
> reconsideration.
>
> SECTION VI. NUMBERING OF MOTIONS.
> (Adopted -------------)
>
> Effective with the Advisory Board term beginning 1 September 2007, when a
> motion is presented to the assembly by the Presiding Officer, the motion
> will be numbered in this format:
> a. Four Position Term Year Start, ex. 2007.
> b. Two Position Term Year End, ex. /08.
> c. Sequential number starting with -01.
> d. Example: 2007/08-12 represents term year beginning in September 2007
and
> ending in August 2008 and it's the 12th motion of the term.
>
> SECTION VII. MEMBERSHIP IN FEDERATION OF GENEALOGICAL SOCIETIES.
> (Adopted -----------------)
>
> In the event the Project is offered a donated membership in the Federation
> of Genealogical Societies (FGS), or other national professional non-profit
> genealogical organizations, the National Coordinator shall notify the
> Advisory Board of his/her intent to accept or reject the donation. Unless
> an objection is registered the National Coordinator's decision will
> stand.
>
> SECTION VIII - DESIGNATION OF ACTING PRESIDING OFFICER.
> (Adopted -----------------)
>
> In the temporary absence of the Presiding Officer/National Coordinator
(NC)
> for a period of less than ninety days the Representative at Large (RAL)
will
> act as the Presiding Officer. In the temporary absence of both the NC and
> the RAL, either the NC or the RAL will designate another member of the
> Advisory Board to be the Acting Presiding Officer.
>
> SECTION IX. VACANCY ON THE ADVISORY BOARD.
> (Adopted -------------------)
>
> When a vacancy occurs on the Advisory Board:
> 1. National Coordinator--USGenWeb Bylaws Article VI, Section 7 applies
along
> with the following:
> a. The vacancy shall be announced on the Board mailing list within two
days.
> b. If the vacancy occurs after September 1 and prior to the next annual
> election cycle beginning June 1:
> i. Within seven days the Advisory Board will elect from its membership, by
> 2/3 majority, an Acting National Coordinator.
> ii. The Advisory Board will direct the Election Committee to conduct a
> special election for a National Coordinator.
> c. If the vacancy occurs after June 1 and prior to the following September
> 1, within seven days the Advisory Board will elect from its membership, by
> 2/3 majority, an Acting National Coordinator to serve the remainder of the
> term.
>
> 2. All Other AB Positions--USGenWeb Bylaws Article VI, Section 8 applies
> along with the following:
> a. The vacancy will be announced on the Board mailing list and the
> appropriate regional mailing list(s) within two days.
> b. Within five days the Advisory Board will call for volunteers for the
> position. Volunteers must meet the eligibility requirements for the
> position.
> c. Within fifteen days of the call, volunteers must submit their names to
> the National Coordinator and/or the Representative At Large.
> d. Within 30 days of the announced vacancy, the Advisory Board will elect,
> by 2/3 majority, a replacement from the pool of volunteers.
>
> SECTION X. FRAUDULENT REGISTRATION PROCEDURES
> (Adopted ----------------)
>
> Introduction:
> It is the policy of the USGenWeb Project that a member, where duly
> qualified, may cast only one vote per office, or per question in polls. In
> the event a member registers to vote more than one time the procedures as
> outlined in the Election Committee (EC) guidelines will be followed.
>
> Section 1. In the event the EC, per its current standard
rules/procedures,
> reports a possible case of fraudulent registration to the National
> Coordinator (NC)/Advisory Board (AB), the following steps will be taken:
> a. The NC will assign a sequential number to the report and send it to the
> complete AB.
> b. The NC will notify the appropriate State/Assistant State Coordinators,
> Special Project Coordinators, and individual(s) named in the report.
>
> Section 2. The NC will seek a volunteer from the AB to lead the
> investigation. If there are no volunteers the NC will lead the
investigation
> or appoint an AB member. All parties involved will be given the
opportunity
> to provide input. All documentation will be collected by the leader only.
>
> Section 3. The person(s) being investigated will be accorded the benefit
of
> doubt if reasonable explanations are proffered, and they will be given the
> opportunity for review and comment at each point of the investigation.
>
> Section 4. Based on discussion of the findings the AB shall determine by
> vote whether or not to remove the individual(s) from the Registered Voter
> List and whether any additional action should be undertaken.
>
> Section 5. The NC shall advise, via e-mail, the parties involved of the
AB's
> determination with a copy to the Board-Exec mailing list.
>
> Section 6. In the event a possible case of Fraudulent Registrations or
> suspected case of aliases is reported to the NC or AB member by an
> individual (he/she being required to provide a convincing statement or
> sufficient documentation in support of the claim to justify the need for
> investigation) the following steps will be taken:
>
> a. The AB member receiving notification of a possible fraudulent
> registrations situation and/or suspected case of aliases will ask the
> notifying individual if he/she will agree to the disclosure of his/her
name.
> If so, the AB member will forward the eMail to the NC and Board-Exec
mailing
> list. If not. the AB member will remove all identification of the sender
> from the eMail and forward the eMail to the Board-Exec mailing list and
> forward a full copy of the eMail to the NC.
>
> b. The NC shall notify the EC of the situation and ask the EC to check its
> files for possible multiple voter registrations and for any information
the
> EC may have that has a bearing on the reported situation.
>
> c. Section 1.a. through Section 5. will be followed."
>
> USGenWeb Project information can be found at: http://www.usgenweb.com
> -------------------------------
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