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Archiver > BOARD > 2007-08 > 1188346339


From: "George Waller" <>
Subject: Re: [BOARD] Motion 07-20 - CC/LC Guidelines - DISCUSSION
Date: Tue, 28 Aug 2007 20:12:19 -0400
In-Reply-To: <00b401c7e99a$ee3effd0$7301a8c0@scott>


No discussion

On 28 Aug 2007 at 12:43, Scott Burow wrote:

> It has been moved by Mike Peterson and seconded by Linda Blum-Barton
> that the Local/County Coordinator Guidelines be approved and posted on
> the USGenWeb website replacing all current coordinator guidelines and
> help pages.
>
> The motion is numbered 07-20 and is now open for discussion.
>
> If you have no discussion, please advise by stating "no discussion".
>
> Motion 07-20 is as follows:
>
> "I move the below Local/County Coordinator Guidelines be approved and
> posted on the USGenWeb website replacing all current coordinator
> guidelines and help pages. Mike Peterson -----------------------
>
> I. PREFACE.
> The purpose of these guidelines is to provide the Local/County
> Coordinators with consolidated information to help them design and
> maintain their websites. Section II lists those items, with
> references, which are required of the Local/County Coordinator to be
> in compliance with Project policy. Section III lists those items
> strongly recommended as "best practices" which will enhance the
> experience of visitors to the websites.
>
> 2. USGenWeb Project Terms:
> (CC) = County Coordinator.
> (SC) = State Coordinator.
> (LC) = Local Coordinator (rarely used).
> XXGenWeb = Where XX represents a State Project, i.e., IAGenWeb = Iowa.
> County Website = Applies equally to parish and township websites.
> Project = The USGenWeb Project.
>
> 3. The Project's national website is at http://www.usgenweb.com/ and
> the specific section for volunteers is at
> http://www.usgenweb.com/volunteers/index.shtml . The Project's
> Election Committee website http://www.rootsweb.com/~usgwelections/
> will explain the Project's election process and how to register to
> vote. You will receive the Project's monthly Newsletter and prior
> issues of the Newsletter are posted at
> http://www.usgenweb.com/newsletter/index.shtml . The Project's Bylaws:
> http://www.usgenweb.com/volunteers/bylaws.shtml . The Project's
> Standard Rules:
> http://www.usgenweb.org/volunteers/standard-rules.shtml . The
> Project's Special Rules:
> http://www.usgenweb.org/volunteers/special-rules.shtml . The Project's
> Mailing Lists: http://www.usgenweb.org/volunteers/mail-lists.shtml
>
>
> 4. Your Website: As the owner of your website, you have the option of
> establishing your website on any server. Project websites are hosted
> by a variety of servers, most of them free of charge. Your SC is
> available to help. Check with your SC for any particular state
> requirements for county websites. If you are changing an existing
> website, check with your SC about any state guidelines for removing
> any information. Website design help can be found at
> http://www.usgenweb.com/volunteers/design.shtml . Additional
> information is available by subscribing to the email-list
> with the word "subscribe"
> (without quotes) in the subject line and the text body.
>
>
> II. REQUIRED.
>
> 1. USGenWeb Project Logo. (USGenWeb Bylaw Article IX, Section 1 -
> http://www.usgenweb.com/volunteers/bylaws.shtml ). All websites shall
> include a prominent display of a USGenWeb Project logo on the home
> page. See III STRONGLY RECOMMENDED, Paragraph 1, for suggested use.
> The logos are found at http://www.usgenweb.com/volunteers/logos.shtml.
> Some states may also require the display of a state logo.
>
> 2. Solicitation Of Funds Is Inappropriate. (USGenWeb Bylaw Article IX,
> Section 2 - http://www.usgenweb.com/volunteers/bylaws.shtml ). See the
> complete Bylaw reference for further information .
>
> 3. Adherence To Copyright Policy. (USGenWeb Bylaw Article X, Section 4
> - http://www.usgenweb.com/volunteers/bylaws.shtml ). All USGenWeb
> members are responsible for adhering to the Project's Copyright
> Policy. See the complete Bylaw reference for further information .
> Check with your SC for any particular state requirements for county
> websites. Further, although the Project Policy addresses specifically
> genealogy information it pertains also to all facets of the website,
> i.e., graphics, html coding, backgrounds, audios, videos, etc.
>
> 4. State Mailing List/Website Link (USGenWeb Bylaw Article XI,
> Sections 2/3 - http://www.usgenweb.com/volunteers/bylaws.shtml ). All
> County Coordinators shall be subscribed to the XXGenWeb mailing list
> and each website shall have a direct link to the state project .
>
> 5. Area For Researcher's Queries (USGenWeb Bylaw Article XI, Section 3
> - http://www.usgenweb.com/volunteers/bylaws.shtml ). County websites
> must include a means for a researcher to post a query. If the state
> does not have requirements, there are several options available. You
> may administrate a query page or message board system or provide a
> link to an existing message board related to your county. Queries are
> designed to be posted so others are able to make contact. Coordinators
> may generate their own query systems on their websites or use
> established systems such as rootsweb.com, genforum.com, ancestry.com,
> etc. Coordinators are not required to research the queries.
>
> 6. Websites Must Meet USGenWeb Standards. State Coordinators have the
> responsibility to review county compliance with standards and to
> remove links for those failing to meet standards. (USGenWeb Bylaw
> Article XII, Sections 6 and 7 -
> http://www.usgenweb.com/volunteers/bylaws.shtml ). The Project
> Advisory Board has the responsibility to remove links from the Project
> national website to websites failing to meet standards. (USGenWeb
> Bylaw Article VI, Section 5 -
> http://www.usgenweb.com/volunteers/bylaws.shtml ).
>
> III STRONGLY RECOMMENDED.
>
> 1. Placement of USGenWeb Logo. II REQUIRED, Paragraph 1 requires a
> Project logo be displayed on the website. The Project logos are
> located at http://usgenweb.org/volunteers/logos.shtml . The logo
> should be only in the size provided and visible immediately when the
> opening (index, default, et.al) page of the website loads into the
> browser. Placement at or near the top of the page is important because
> different browsers render the pages differently, and all initially
> display a page with the top of the page in full view.
>
> 2. Contact Information. Local Coordinators should provide valid
> contact information (such as email, or contact form, or telephone,
> etc.) on the opening (index, default, et.al) page of the website.
> Clear and prominent information should be provided. The importance of
> acknowledging all emails, data submissions, and otherwise responding
> to visitors cannot be stressed enough.
>
> 3. Website Search Engine. The more information a website contains the
> greater consideration should be given to installing a search engine. A
> search engine is a powerful tool for the visiting researcher providing
> it includes all the files and subsets of the website. There are
> several free search engines available and all of them have perfected
> easy ways of acquiring, installing, using, and enhancing. Among
> several are: http://www.freefind.com/ and http://www.picosearch.com/ .
> Check with your SC as this is a requirement in some states.
>
> 4. Strongly Recommended Links.
> i. The USGenWeb Project - http://www.usgenweb.org.
> ii. The USGenWeb Project Archives Table of Contents page (sorted by
> state) - http://www.rootsweb.com/~usgenweb. >From this main page,
> follow the links to your state and county. iii. The archives search
> option - http://www.rootsweb.com/~usgenweb/newsearch.htm. iv. The
> WorldGenWeb Project - http://www.worldgenweb.org/ .
>
> 5. Disclaimer. Many websites link to websites that are not part of
> USGenWeb. Therefore we strongly recommend that you use the following,
> or similar, disclaimer on website home pages: "Links to websites that
> are not part of the USGenWeb Project are provided for your convenience
> and do not imply any endorsement of the websites or their contents by
> the USGenWeb Project or its members. Neither the USGenWeb Project nor
> its members are responsible for the contents of any "third party"
> website which you may access from a link on this website."
>
> 6. County Resource Page and Lookups: Websites should provide some
> basic research help. It is recommended the website provides contact
> information for the the county court clerk, library, and genealogical
> and/or historical societies. Also, provide a bibliography page showing
> the reference books available for their county. Lookups should be
> offered if you or your volunteers have received permission to do so
> from the book's author or publisher or if the reference books you have
> available meet the copyright policies of The USGenWeb Project.
>
> 7. USGenWeb Help Pages Mailing List. The purpose of this list is to
> provide a communication across state and project lines for members
> seeking and giving technical assistance in building and improving
> websites, as well as assistance in attracting and displaying
> submissions, meeting researcher needs, utilizing special projects, and
> so forth, in pursuance of the Project goals. To maintain a historical
> knowledge base, the discussions are archived. To post or respond to
> questions, subscribe by sending an email to
> with the word "subscribe"
> (without quotes) in the subject line and the text body.
>
> 8. URL/Link Checker. Periodically the webmaster should check that all
> links on the website are valid. There are several free URL/Link
> Checkers available and most are very easy to understand and use. Among
> them are Xenu's Link Sleuth -
> http://home.snafu.de/tilman/xenulink.html ; W3C Link Checker -
> http://validator.w3.org/checklink ; DeadLinks.com -
> http://www.dead-links.com/ - and more. USGenWeb Project information
> can be found at: http://www.usgenweb.com";
>
>
> Scott Burow
> NC - USGenWeb
>
> USGenWeb Project information can be found at: http://www.usgenweb.com
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