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Archiver > BOARD > 2007-08 > 1188393116


From: "Mike Peterson" <>
Subject: Re: [BOARD] [SPAM] Motion 07-20 - CC/LC Guidelines - DISCUSSION
Date: Wed, 29 Aug 2007 06:11:56 -0700
References: <00b401c7e99a$ee3effd0$7301a8c0@scott>
In-Reply-To: <00b401c7e99a$ee3effd0$7301a8c0@scott>


No discussion.
Mike

----- Original Message -----
From: "Scott Burow" <>
To: <>
Sent: Tuesday, August 28, 2007 10:43 AM
Subject: [SPAM][BOARD] Motion 07-20 - CC/LC Guidelines - DISCUSSION


> It has been moved by Mike Peterson and seconded by Linda Blum-Barton that
> the Local/County Coordinator Guidelines be approved and posted on the
> USGenWeb website replacing all current coordinator guidelines and help
> pages.
>
> The motion is numbered 07-20 and is now open for discussion.
>
> If you have no discussion, please advise by stating "no discussion".
>
> Motion 07-20 is as follows:
>
> "I move the below Local/County Coordinator Guidelines be approved and
> posted
> on the USGenWeb website replacing all current coordinator guidelines and
> help pages.
> Mike Peterson
> -----------------------
>
> I. PREFACE.
> The purpose of these guidelines is to provide the Local/County
> Coordinators
> with consolidated information to help them design and maintain their
> websites. Section II lists those items, with references, which are
> required of the Local/County Coordinator to be in compliance with Project
> policy. Section III lists those items strongly recommended as "best
> practices" which will enhance the experience of visitors to the websites.
>
> 2. USGenWeb Project Terms:
> (CC) = County Coordinator.
> (SC) = State Coordinator.
> (LC) = Local Coordinator (rarely used).
> XXGenWeb = Where XX represents a State Project, i.e., IAGenWeb = Iowa.
> County Website = Applies equally to parish and township websites.
> Project = The USGenWeb Project.
>
> 3. The Project's national website is at http://www.usgenweb.com/ and the
> specific section for volunteers is at
> http://www.usgenweb.com/volunteers/index.shtml .
> The Project's Election Committee website
> http://www.rootsweb.com/~usgwelections/ will explain the Project's
> election
> process and how to register to vote.
> You will receive the Project's monthly Newsletter and prior issues of the
> Newsletter are posted at http://www.usgenweb.com/newsletter/index.shtml .
> The Project's Bylaws:
> http://www.usgenweb.com/volunteers/bylaws.shtml .
> The Project's Standard Rules:
> http://www.usgenweb.org/volunteers/standard-rules.shtml .
> The Project's Special Rules:
> http://www.usgenweb.org/volunteers/special-rules.shtml .
> The Project's Mailing Lists:
> http://www.usgenweb.org/volunteers/mail-lists.shtml
>
>
> 4. Your Website: As the owner of your website, you have the option of
> establishing your website on any server. Project websites are hosted by a
> variety of servers, most of them free of charge. Your SC is available to
> help.
> Check with your SC for any particular state requirements for county
> websites. If
> you are changing an existing website, check with your SC about any state
> guidelines
> for removing any information. Website design help can be found at
> http://www.usgenweb.com/volunteers/design.shtml . Additional information
> is
> available by subscribing to the email-list
>
> with the word "subscribe" (without quotes) in the subject line and the
> text
> body.
>
>
> II. REQUIRED.
>
> 1. USGenWeb Project Logo. (USGenWeb Bylaw Article IX, Section 1 -
> http://www.usgenweb.com/volunteers/bylaws.shtml ). All websites shall
> include a prominent display of a USGenWeb Project logo on the home page.
> See III STRONGLY RECOMMENDED, Paragraph 1, for suggested use. The logos
> are
> found at http://www.usgenweb.com/volunteers/logos.shtml. Some states may
> also require the display of a state logo.
>
> 2. Solicitation Of Funds Is Inappropriate. (USGenWeb Bylaw Article IX,
> Section 2 - http://www.usgenweb.com/volunteers/bylaws.shtml ). See the
> complete Bylaw reference for further information .
>
> 3. Adherence To Copyright Policy. (USGenWeb Bylaw Article X, Section 4 -
> http://www.usgenweb.com/volunteers/bylaws.shtml ). All USGenWeb members
> are
> responsible for adhering to the Project's Copyright Policy. See the
> complete
> Bylaw reference for further information . Check with your SC for any
> particular state requirements for county websites. Further, although the
> Project Policy addresses specifically genealogy information it pertains
> also
> to all facets of the website, i.e., graphics, html coding, backgrounds,
> audios, videos, etc.
>
> 4. State Mailing List/Website Link (USGenWeb Bylaw Article XI, Sections
> 2/3 - http://www.usgenweb.com/volunteers/bylaws.shtml ). All County
> Coordinators shall be subscribed to the XXGenWeb mailing list and each
> website shall have a direct link to the state project .
>
> 5. Area For Researcher's Queries (USGenWeb Bylaw Article XI, Section 3 -
> http://www.usgenweb.com/volunteers/bylaws.shtml ). County websites must
> include a means for a researcher to post a query. If the state does not
> have
> requirements, there are several options available. You may administrate a
> query page or message board system or provide a link to an existing
> message
> board related to your county. Queries are designed to be posted so others
> are able to make contact. Coordinators may generate their own query
> systems
> on their websites or use established systems such as rootsweb.com,
> genforum.com, ancestry.com, etc. Coordinators are not required to research
> the queries.
>
> 6. Websites Must Meet USGenWeb Standards. State Coordinators have
> the responsibility to review county compliance with standards and to
> remove
> links for those failing to meet standards. (USGenWeb Bylaw Article XII,
> Sections 6 and 7 - http://www.usgenweb.com/volunteers/bylaws.shtml ). The
> Project Advisory Board has the responsibility to remove links from the
> Project national website to websites failing to meet standards. (USGenWeb
> Bylaw Article VI, Section 5 -
> http://www.usgenweb.com/volunteers/bylaws.shtml ).
>
> III STRONGLY RECOMMENDED.
>
> 1. Placement of USGenWeb Logo. II REQUIRED, Paragraph 1 requires a Project
> logo be displayed on the website. The Project logos are located at
> http://usgenweb.org/volunteers/logos.shtml . The logo should be only in
> the
> size provided and visible immediately when the opening (index, default,
> et.al) page of the website loads into the browser. Placement at or near
> the
> top of the page is important because different browsers render the pages
> differently, and all initially display a page with the top of the page in
> full view.
>
> 2. Contact Information. Local Coordinators should provide valid contact
> information (such as email, or contact form, or telephone, etc.) on the
> opening (index, default, et.al) page of the website. Clear and prominent
> information should be provided. The importance of acknowledging all
> emails,
> data submissions, and otherwise responding to visitors cannot be stressed
> enough.
>
> 3. Website Search Engine. The more information a website contains the
> greater consideration should be given to installing a search engine. A
> search engine is a powerful tool for the visiting researcher providing it
> includes all the files and subsets of the website. There are several free
> search engines available and all of them have perfected easy ways of
> acquiring, installing, using, and enhancing. Among several are:
> http://www.freefind.com/ and http://www.picosearch.com/ . Check with your
> SC
> as this is a requirement in some states.
>
> 4. Strongly Recommended Links.
> i. The USGenWeb Project - http://www.usgenweb.org.
> ii. The USGenWeb Project Archives Table of Contents page (sorted by
> state) -
> http://www.rootsweb.com/~usgenweb. >From this main page, follow the links
> to
> your state and county.
> iii. The archives search option -
> http://www.rootsweb.com/~usgenweb/newsearch.htm.
> iv. The WorldGenWeb Project - http://www.worldgenweb.org/ .
>
> 5. Disclaimer. Many websites link to websites that are not part of
> USGenWeb.
> Therefore we strongly recommend that you use the following, or similar,
> disclaimer on website home pages: "Links to websites that are not part of
> the USGenWeb Project are provided for your convenience and do not imply
> any
> endorsement of the websites or their contents by the USGenWeb Project or
> its
> members. Neither the USGenWeb Project nor its members are responsible for
> the contents of any "third party" website which you may access from a link
> on this website."
>
> 6. County Resource Page and Lookups: Websites should provide some basic
> research help. It is recommended the website provides contact information
> for the the county court clerk, library, and genealogical and/or
> historical
> societies. Also, provide a bibliography page showing the reference books
> available for their county. Lookups should be offered if you or your
> volunteers have received permission to do so from the book's author or
> publisher or if the reference books you have available meet the copyright
> policies of The USGenWeb Project.
>
> 7. USGenWeb Help Pages Mailing List. The purpose of this list is to
> provide
> a communication across state and project lines for members seeking and
> giving technical assistance in building and improving websites, as well as
> assistance in attracting and displaying submissions, meeting researcher
> needs, utilizing special projects, and so forth, in pursuance of the
> Project
> goals. To maintain a historical knowledge base, the discussions are
> archived. To post or respond to questions, subscribe by
> sending an email to with the word
> "subscribe" (without quotes) in the subject line and the text body.
>
> 8. URL/Link Checker. Periodically the webmaster should check that all
> links
> on the website are valid. There are several free URL/Link Checkers
> available
> and most are very easy to understand and use. Among them are Xenu's Link
> Sleuth - http://home.snafu.de/tilman/xenulink.html ; W3C Link Checker -
> http://validator.w3.org/checklink ; DeadLinks.com -
> http://www.dead-links.com/ - and more.
> USGenWeb Project information can be found at: http://www.usgenweb.com";
>
>
> Scott Burow
> NC - USGenWeb
>
> USGenWeb Project information can be found at: http://www.usgenweb.com
> -------------------------------
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