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Archiver > BOARD > 2008-10 > 1225164913


From: "Gail Kilgore" <>
Subject: Re: [BOARD] Motion 2008/09-04: 'Webmaster Qualifications'
Date: Mon, 27 Oct 2008 20:35:13 -0700
References: <E10E7015F5BA442CB2DF3CAEAAAB60F0@TinaSVickeryPC><1f42c6740810271953p1efa0ddahea4034f0015175c9@mail.gmail.com>
In-Reply-To: <1f42c6740810271953p1efa0ddahea4034f0015175c9@mail.gmail.com>


Thanks Mike,

No further discussion...

Gail

On Mon, Oct 27, 2008 at 7:53 PM, Concetta Phillipps <>wrote:

> Since Section 2 (d) was rewritten, it is no longer a listing of selection
> criteria but a listing of the responsibilities of the webmaster. It should
> be moved into the following section.
>
> The first sentence is the only portion of that article that relates to
> selection criteria. The rest list responsibilities.
>
> Concetta
>
> On Mon, Oct 27, 2008 at 8:01 PM, Tina S. Vickery <
> >wrote:
>
> > Motion 2008/09-04: 'Webmaster Qualifications'
> >
> > Presented by Sherri Bradley and seconded by Ann Allen Geoghegan,
> > 'Webmaster Qualifications' dated October 27, 2008, is numbered
> > Motion 2008/09-04.
> >
> > Motion reads:
> >
> > I move that the following webmaster qualifications and duties proposed by
> > the Webmaster Study Group be approved and added to the Standard Rules of
> > the
> > USGenWeb Project.
> >
> > Sherri [Bradley]
> >
> > -----
> >
> > NATIONAL WEBSITE MAINTENANCE & WEBMASTER QUALIFICATIONS & DUTIES
> >
> > Section 1: The USGenWeb Advisory Board (AB) will appoint the webmaster
> and
> > an assistant webmaster from the Project membership to maintain the
> > USGenWeb
> > National website. The webmaster and assistant serve as trusted technical
> > assistants to the Advisory Board. In addition, one AB member will be
> > appointed to work with and act as a liaison between the AB and the
> > webmaster
> > and assistant, to ensure the National site is in compliance with the
> > Project
> > by-laws and that the duties outlined in this document are fulfilled. The
> > National Coordinator (NC) will also work with the webmaster and assistant
> > to
> > ensure that their responsibility for day to day operational management of
> > the project site is fulfilled.
> >
> > Section 2: Selection of the Webmaster - The USGenWeb Advisory Board (AB)
> > will issue a call the last two weeks of September for interested
> > individuals
> > to serve as the webmaster and assistant webmaster of the National site.
> > >From this call, the newly seated AB will make their selections at the
> > beginning of the term, at the same time the remainder of the appointments
> > are made. The AB shall determine if those currently in place shall
> > continue, or if one or more of the new respondees shall be selected.
> > The qualifications for both positions are:
> > (a) The individual must have been a member in good standing of the
> > USGenWeb Project for a minimum of 6 months.
> > (b) The individual must have a strong demonstrated knowledge of HTML,
> > CSS (cascading style sheets), SSI (server side includes), and FTP
> software.
> > (c) The individual must be able to devote approximately 8 to 24 hours
> > per month to their duties as webmaster, spread out across the month.
> > (d) The individual must respond to requests for updates in a timely
> > manner. This is defined by responding to the request within 48 hours and
> > completing the requested update within one week. These time limits do
> not
> > apply if the webmaster and/or assistant have notified the board they will
> > be
> > unavailable for a period of time or if there are extenuating
> circumstances
> > such as a natural disaster in the area where the webmaster and/or
> assistant
> > reside. The second limit does not apply if the scope of the change is
> large
> > and if the webmaster or assistant have notified the board that it will
> take
> > longer. If the webmaster or assistant have notified the board it will
> take
> > longer than the stated week, they must provide an expected completion
> date
> > for the change.
> > (e) Additional knowledge and/or skills such as php, databases and
> > search engine optimization may be desirable but are not required.
> >
> > Section 3: Duties & Responsibilities of the Webmaster and Assistant
> > Webmaster:
> >
> > (a) Makes website changes requested by the advisory board or the
> > National Coordinator. Changes may include, but are not limited to adding
> > additional or updated links, updating the identity of committee members
> > and/or state SCs or ASCs and and formatting and posting of committee
> > minutes.
> > (b) Finding and correcting broken or erroneous links by running a link
> > checker monthly.
> > (c) Reviewing server logs for errors and taking any needed corrective
> > action.
> > (d) Keeping a log of all changes made to or other actions taken in
> > regards to the National site. This log must be available for review by
> the
> > AB members at all times.
> > (e) Watching, reporting on and taking steps to improve the performance
> > of the National site's performance.
> > (f) Receiving reports on website problems from site visitors,
> > pro-actively detecting problems that arise whenever practical and
> > reporting
> > the problems to the web host provider, either directly or through the
> > designated process in place at the time, and work with their support
> > organization to correct the problems.
> > (g) Providing quarterly reports to the AB regarding the site and
> actions
> > taken and changes made by the webmaster and/or assistant.
> > (h) Notify the assistant/assistant webmaster, AB representative and NC
> > if they will be unavailable for periods of more than 48 hours so that
> > others
> > can cover the duties and complete any necessary updates.
> >
> > Section 4: Responsibility of the NC or Designated Individual with Control
> > Panel Access:
> >
> > (a) Provide the codes/passwords to the webmaster, assistant webmaster
> > and the AB representative so the stated responsibilities can be carried
> > out.
> > (b) If the webmaster and assistant don't have direct access to site
> > error logs, do whatever is required to make them available to the
> > webmaster and assistant so that their duties can be carried out.
> > (c) If the webmaster and assistant don't have direct access to the
> > support organization of the webhosting service, serve as the interface to
> > report problems to the web hosting service and in working with their
> > support
> > organization to correct them.
> >
> > Section 5: General Requirements:
> >
> > (a) The financial information of the account holder must be protected
> at
> > all times.
> > (b) The website must be designed such that it is portable between web
> > hosting services in the event that a move is necessary or desirable.
> > (c) The ability to hand code a site in HTML format is not necessary.
> > Pages may be created using website designing software, but the software
> > must
> > not be specific to the web host, causing the transfer of the site to be
> > impossible, nor should the software insert scripts that are not portable
> > between web design applications.
> > (d) The webmaster and/or assistant webmaster may be replaced for
> failure
> > to comply with Sections 2 and 3, above.
> > (e) The webmaster and assistant webmaster will only be granted ftp
> > access to those portions of the National site for which the Advisory
> Board
> > have assigned them responsibility.
> >
> > _____
> >
> > Discussion is now open. If you have no discussion, please
> > indicate "No Discussion".
> >
> > Tina Vickery
> > National Coordinator
> > USGenWeb Project
> > USGenWeb Project information can be found at: http://www.usgenweb.com
> > -------------------------------
> > To unsubscribe from the list, please send an email to
> > with the word 'unsubscribe' without the
> quotes
> > in the subject and the body of the message
> >
> USGenWeb Project information can be found at: http://www.usgenweb.com
> -------------------------------
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> in the subject and the body of the message
>

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