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From: "Suzanne Shephard" <>
Subject: Re: [BOARD] Motion 2008/09-04: 'Webmaster Qualifications'
Date: Tue, 28 Oct 2008 09:20:20 -0400
References: <024a01c938da$9f8661e0$6a01a8c0@Sherri>


No discussion.

Suzanne
SEMA CC Rep

----- Original Message -----
From: "Sherri" <>
To: <>
Sent: Tuesday, October 28, 2008 4:53 AM
Subject: Re: [BOARD] Motion 2008/09-04: 'Webmaster Qualifications'


> No discussion.
>
> Sherri Bradley
> SEMA SC Representative
>
> -----Original Message-----
> From: [mailto:] On
> Behalf Of Tina S. Vickery
> Sent: Monday, October 27, 2008 9:01 PM
> To:
> Subject: [BOARD] Motion 2008/09-04: 'Webmaster Qualifications'
>
> Motion 2008/09-04: 'Webmaster Qualifications'
>
> Presented by Sherri Bradley and seconded by Ann Allen Geoghegan,
> 'Webmaster
> Qualifications' dated October 27, 2008, is numbered Motion 2008/09-04.
>
> Motion reads:
>
> I move that the following webmaster qualifications and duties proposed by
> the Webmaster Study Group be approved and added to the Standard Rules of
> the
> USGenWeb Project.
>
> Sherri [Bradley]
>
> -----
>
> NATIONAL WEBSITE MAINTENANCE & WEBMASTER QUALIFICATIONS & DUTIES
>
> Section 1: The USGenWeb Advisory Board (AB) will appoint the webmaster and
> an assistant webmaster from the Project membership to maintain the
> USGenWeb
> National website. The webmaster and assistant serve as trusted technical
> assistants to the Advisory Board. In addition, one AB member will be
> appointed to work with and act as a liaison between the AB and the
> webmaster
> and assistant, to ensure the National site is in compliance with the
> Project
> by-laws and that the duties outlined in this document are fulfilled. The
> National Coordinator (NC) will also work with the webmaster and assistant
> to
> ensure that their responsibility for day to day operational management of
> the project site is fulfilled.
>
> Section 2: Selection of the Webmaster - The USGenWeb Advisory Board (AB)
> will issue a call the last two weeks of September for interested
> individuals
> to serve as the webmaster and assistant webmaster of the National site.
>>From this call, the newly seated AB will make their selections at the
> beginning of the term, at the same time the remainder of the appointments
> are made. The AB shall determine if those currently in place shall
> continue, or if one or more of the new respondees shall be selected.
> The qualifications for both positions are:
> (a) The individual must have been a member in good standing of the
> USGenWeb Project for a minimum of 6 months.
> (b) The individual must have a strong demonstrated knowledge of HTML,
> CSS (cascading style sheets), SSI (server side includes), and FTP
> software.
> (c) The individual must be able to devote approximately 8 to 24 hours
> per month to their duties as webmaster, spread out across the month.
> (d) The individual must respond to requests for updates in a timely
> manner. This is defined by responding to the request within 48 hours and
> completing the requested update within one week. These time limits do not
> apply if the webmaster and/or assistant have notified the board they will
> be
> unavailable for a period of time or if there are extenuating circumstances
> such as a natural disaster in the area where the webmaster and/or
> assistant
> reside. The second limit does not apply if the scope of the change is
> large
> and if the webmaster or assistant have notified the board that it will
> take
> longer. If the webmaster or assistant have notified the board it will
> take
> longer than the stated week, they must provide an expected completion date
> for the change.
> (e) Additional knowledge and/or skills such as php, databases and
> search engine optimization may be desirable but are not required.
>
> Section 3: Duties & Responsibilities of the Webmaster and Assistant
> Webmaster:
>
> (a) Makes website changes requested by the advisory board or the
> National Coordinator. Changes may include, but are not limited to adding
> additional or updated links, updating the identity of committee members
> and/or state SCs or ASCs and and formatting and posting of committee
> minutes.
> (b) Finding and correcting broken or erroneous links by running a link
> checker monthly.
> (c) Reviewing server logs for errors and taking any needed corrective
> action.
> (d) Keeping a log of all changes made to or other actions taken in
> regards to the National site. This log must be available for review by
> the
> AB members at all times.
> (e) Watching, reporting on and taking steps to improve the performance
> of the National site's performance.
> (f) Receiving reports on website problems from site visitors,
> pro-actively detecting problems that arise whenever practical and
> reporting
> the problems to the web host provider, either directly or through the
> designated process in place at the time, and work with their support
> organization to correct the problems.
> (g) Providing quarterly reports to the AB regarding the site and
> actions
> taken and changes made by the webmaster and/or assistant.
> (h) Notify the assistant/assistant webmaster, AB representative and NC
> if they will be unavailable for periods of more than 48 hours so that
> others
> can cover the duties and complete any necessary updates.
>
> Section 4: Responsibility of the NC or Designated Individual with Control
> Panel Access:
>
> (a) Provide the codes/passwords to the webmaster, assistant webmaster
> and the AB representative so the stated responsibilities can be carried
> out.
> (b) If the webmaster and assistant don't have direct access to site
> error logs, do whatever is required to make them available to the
> webmaster and assistant so that their duties can be carried out.
> (c) If the webmaster and assistant don't have direct access to the
> support organization of the webhosting service, serve as the interface to
> report problems to the web hosting service and in working with their
> support
> organization to correct them.
>
> Section 5: General Requirements:
>
> (a) The financial information of the account holder must be protected
> at
> all times.
> (b) The website must be designed such that it is portable between web
> hosting services in the event that a move is necessary or desirable.
> (c) The ability to hand code a site in HTML format is not necessary.
> Pages may be created using website designing software, but the software
> must
> not be specific to the web host, causing the transfer of the site to be
> impossible, nor should the software insert scripts that are not portable
> between web design applications.
> (d) The webmaster and/or assistant webmaster may be replaced for
> failure
> to comply with Sections 2 and 3, above.
> (e) The webmaster and assistant webmaster will only be granted ftp
> access to those portions of the National site for which the Advisory Board
> have assigned them responsibility.
>
> _____
>
> Discussion is now open. If you have no discussion, please indicate "No
> Discussion".
>
> Tina Vickery
> National Coordinator
> USGenWeb Project
> USGenWeb Project information can be found at: http://www.usgenweb.com
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> USGenWeb Project information can be found at: http://www.usgenweb.com
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