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Archiver > BOARD > 2008-10 > 1225247497


From: "Mike St. Clair/ST" <>
Subject: Re: [BOARD] Motion 2008/09-04: 'Webmaster Qualifications'
Date: Tue, 28 Oct 2008 20:31:37 -0600
References: <000325574d36fda968045a556d25@google.com>
In-Reply-To: <000325574d36fda968045a556d25@google.com>


I like your rewrite, but in the interest of moving ahead more quickly
I'm also okay with it remaining as is. It's much harder (that is more
complicated and time consuming) to make even a simple change like this
after a motion has been made here on Board than while in the ABChat phase.

Mike St. Clair

wrote:
> How about we go for a simpler version, like this:
>
> " (d) The individual must respond to requests for updates in a timely
> manner. This is defined by responding to the request within 48 hours and
> completing the requested update within one week unless the webmaster
> and/or assistant have notified the Board that there are extenuating
> circumstances
> such as unavailability due to vacation or illness, an intensive scope
> change, or
> server outages. Under such circumstances an expected completion date must
> be provided."
>
> That's much more like what a regular volunteer webmaster would see, and
> simplifies it to 6 lines from 11 and it makes the information more of a
> definition instead of a listing of responsibilities.
>
> Concetta
>
>
> On Oct 28, 2008 10:50am, "Mike St. Clair/ST" <> wrote:
>
>> I see what you are saying, but believe that the intent of those extra
>> sentences was to clarify what the first sentence means. For that reason
>> I'm comfortable with those extra sentences remaining where they are, but
>> would have no objection to their moving either.
>>
>> Mike St. Clair
>>
>> Concetta Phillipps wrote:
>>
>>
>>> Since Section 2 (d) was rewritten, it is no longer a listing of
>>>
> selection
>
>>> criteria but a listing of the responsibilities of the webmaster. It
>>>
> should
>
>>> be moved into the following section.
>>>
>>> The first sentence is the only portion of that article that relates to
>>> selection criteria. The rest list responsibilities.
>>>
>>>
>>
>>> Concetta
>>>
>>> On Mon, Oct 27, 2008 at 8:01 PM, Tina S. Vickery wrote:
>>>
>>>> Motion 2008/09-04: 'Webmaster Qualifications'
>>>> Presented by Sherri Bradley and seconded by Ann Allen Geoghegan,
>>>> 'Webmaster Qualifications' dated October 27, 2008, is numbered
>>>> Motion 2008/09-04.
>>>>
>>>> Motion reads:
>>>>
>>>> I move that the following webmaster qualifications and duties proposed
>>>>
> by
>
>>>> the Webmaster Study Group be approved and added to the Standard Rules
>>>>
> of
>
>>>> the
>>>> USGenWeb Project.
>>>>
>>>> Sherri [Bradley]
>>>>
>>>> -----
>>>>
>>>> NATIONAL WEBSITE MAINTENANCE & WEBMASTER QUALIFICATIONS & DUTIES
>>>>
>>>> Section 1: The USGenWeb Advisory Board (AB) will appoint the webmaster
>>>>
> and
>
>>>> an assistant webmaster from the Project membership to maintain the
>>>> USGenWeb
>>>> National website. The webmaster and assistant serve as trusted
>>>>
> technical
>
>>>> assistants to the Advisory Board. In addition, one AB member will be
>>>> appointed to work with and act as a liaison between the AB and the
>>>> webmaster
>>>> and assistant, to ensure the National site is in compliance with the
>>>> Project
>>>> by-laws and that the duties outlined in this document are fulfilled.
>>>>
> The
>
>>>> National Coordinator (NC) will also work with the webmaster and
>>>>
> assistant
>
>>>> to
>>>> ensure that their responsibility for day to day operational management
>>>>
> of
>
>>>> the project site is fulfilled.
>>>>
>>>> Section 2: Selection of the Webmaster - The USGenWeb Advisory Board
>>>>
> (AB)
>
>>>> will issue a call the last two weeks of September for interested
>>>> individuals
>>>> to serve as the webmaster and assistant webmaster of the National site.
>>>> >From this call, the newly seated AB will make their selections at the
>>>> beginning of the term, at the same time the remainder of the
>>>>
> appointments
>
>>>> are made. The AB shall determine if those currently in place shall
>>>> continue, or if one or more of the new respondees shall be selected.
>>>> The qualifications for both positions are:
>>>> (a) The individual must have been a member in good standing of the
>>>> USGenWeb Project for a minimum of 6 months.
>>>> (b) The individual must have a strong demonstrated knowledge of HTML,
>>>> CSS (cascading style sheets), SSI (server side includes), and FTP
>>>>
> software.
>
>>>> (c) The individual must be able to devote approximately 8 to 24 hours
>>>> per month to their duties as webmaster, spread out across the month.
>>>> (d) The individual must respond to requests for updates in a timely
>>>> manner. This is defined by responding to the request within 48 hours
>>>>
> and
>
>>>> completing the requested update within one week. These time limits do
>>>>
> not
>
>>>> apply if the webmaster and/or assistant have notified the board they
>>>>
> will
>
>>>> be
>>>> unavailable for a period of time or if there are extenuating
>>>>
> circumstances
>
>>>> such as a natural disaster in the area where the webmaster and/or
>>>>
> assistant
>
>>>> reside. The second limit does not apply if the scope of the change is
>>>>
> large
>
>>>> and if the webmaster or assistant have notified the board that it will
>>>>
> take
>
>>>> longer. If the webmaster or assistant have notified the board it will
>>>>
> take
>
>>>> longer than the stated week, they must provide an expected completion
>>>>
> date
>
>>>> for the change.
>>>> (e) Additional knowledge and/or skills such as php, databases and
>>>> search engine optimization may be desirable but are not required.
>>>>
>>>> Section 3: Duties & Responsibilities of the Webmaster and Assistant
>>>> Webmaster:
>>>>
>>>> (a) Makes website changes requested by the advisory board or the
>>>> National Coordinator. Changes may include, but are not limited to
>>>>
> adding
>
>>>> additional or updated links, updating the identity of committee members
>>>> and/or state SCs or ASCs and and formatting and posting of committee
>>>> minutes.
>>>> (b) Finding and correcting broken or erroneous links by running a link
>>>> checker monthly.
>>>> (c) Reviewing server logs for errors and taking any needed corrective
>>>> action.
>>>> (d) Keeping a log of all changes made to or other actions taken in
>>>> regards to the National site. This log must be available for review by
>>>>
> the
>
>>>> AB members at all times.
>>>> (e) Watching, reporting on and taking steps to improve the performance
>>>> of the National site's performance.
>>>> (f) Receiving reports on website problems from site visitors,
>>>> pro-actively detecting problems that arise whenever practical and
>>>> reporting
>>>> the problems to the web host provider, either directly or through the
>>>> designated process in place at the time, and work with their support
>>>> organization to correct the problems.
>>>> (g) Providing quarterly reports to the AB regarding the site and
>>>>
> actions
>
>>>> taken and changes made by the webmaster and/or assistant.
>>>> (h) Notify the assistant/assistant webmaster, AB representative and NC
>>>>
>>
>>>> if they will be unavailable for periods of more than 48 hours so that
>>>> others
>>>> can cover the duties and complete any necessary updates.
>>>>
>>>> Section 4: Responsibility of the NC or Designated Individual with
>>>>
> Control
>
>>>> Panel Access:
>>>>
>>>> (a) Provide the codes/passwords to the webmaster, assistant webmaster
>>>> and the AB representative so the stated responsibilities can be carried
>>>> out.
>>>> (b) If the webmaster and assistant don't have direct access to site
>>>> error logs, do whatever is required to make them available to the
>>>> webmaster and assistant so that their duties can be carried out.
>>>> (c) If the webmaster and assistant don't have direct access to the
>>>> support organization of the webhosting service, serve as the interface
>>>>
> to
>
>>>> report problems to the web hosting service and in working with their
>>>> support
>>>> organization to correct them.
>>>>
>>>> Section 5: General Requirements:
>>>>
>>>> (a) The financial information of the account holder must be protected
>>>>
> at
>
>>>> all times.
>>>> (b) The website must be designed such that it is portable between web
>>>> hosting services in the event that a move is necessary or desirable.
>>>> (c) The ability to hand code a site in HTML format is not necessary.
>>>> Pages may be created using website designing software, but the software
>>>> must
>>>> not be specific to the web host, causing the transfer of the site to be
>>>> impossible, nor should the software insert scripts that are not
>>>>
> portable
>
>>>> between web design applications.
>>>> (d) The webmaster and/or assistant webmaster may be replaced for
>>>>
> failure
>
>>>> to comply with Sections 2 and 3, above.
>>>> (e) The webmaster and assistant webmaster will only be granted ftp
>>>> access to those portions of the National site for which the Advisory
>>>>
> Board
>
>>>> have assigned them responsibility.
>>>>
>>>> _____
>>>>
>>>> Discussion is now open. If you have no discussion, please
>>>> indicate "No Discussion".
>>>>
>>>> Tina Vickery
>>>> National Coordinator
>>>> USGenWeb Project
>>>> USGenWeb Project information can be found at: http://www.usgenweb.com
>>>> -------------------------------
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>>>> with the word 'unsubscribe' without the
>>>>
> quotes
>
>>>> in the subject and the body of the message
>>>>
>>>>
>>>>
>>> USGenWeb Project information can be found at: http://www.usgenweb.com
>>> -------------------------------
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>>>
> with the word 'unsubscribe' without the quotes
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>
>>>
>> USGenWeb Project information can be found at: http://www.usgenweb.com
>> -------------------------------
>> To unsubscribe from the list, please send an email to
>>
> with the word 'unsubscribe' without the quotes
> in the subject and the body of the message
> USGenWeb Project information can be found at: http://www.usgenweb.com
> -------------------------------
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>
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