BOARD-L ArchivesArchiver > BOARD > 2008-11 > 1225855429
From: "Sherri" <>
Subject: [BOARD] Call for Webmaster
Date: Tue, 4 Nov 2008 22:23:49 -0500
The USGenWeb Project is recruiting a web master and assistant webmaster to
maintain its USGenWeb Project National pages. You will fine an outline of
the qualifications and duties in sections 2, 3 and 5 of Motion 2008/09-04,
If you are interested, please send a short statement of your qualifications
and reference urls of sites you host for the Advisory Board to consider.
Please send your qualifications to Tina Vickery & any or
all of these AB members http://usgenweb.org/about/advisoryboard.shtml
Your statement will be shared with Advisory Board members.
Applications will remain open through Friday, November 14,2008.
NATIONAL WEBSITE MAINTENANCE & WEBMASTER QUALIFICATIONS & DUTIES
Section 1: The USGenWeb Advisory Board (AB) will appoint the webmaster and
an assistant webmaster from the Project membership to maintain the USGenWeb
National website. The webmaster and assistant serve as trusted technical
assistants to the Advisory Board. In addition, one AB member will be
appointed to work with and act as a liaison between the AB and the webmaster
and assistant, to ensure the National site is in compliance with the Project
by-laws and that the duties outlined in this document are fulfilled. The
National Coordinator (NC) will also work with the webmaster and assistant to
ensure that their responsibility for day to day operational management of
the project site is fulfilled.
Section 2: Selection of the Webmaster - The USGenWeb Advisory Board (AB)
will issue a call the last two weeks of September for interested individuals
to serve as the webmaster and assistant webmaster of the National site.
>From this call, the newly seated AB will make their selections at the
beginning of the term, at the same time the remainder of the appointments
are made. The AB shall determine if those currently in place shall continue,
or if one or more of the new respondees shall be selected.
The qualifications for both positions are:
(a) The individual must have been a member in good standing of the USGenWeb
Project for a minimum of 6 months.
(b) The individual must have a strong demonstrated knowledge of HTML, CSS
(cascading style sheets), SSI (server side includes), and FTP software.
(c) The individual must be able to devote approximately 8 to 24 hours per
month to their duties as webmaster, spread out across the month.
(d) The individual must respond to requests for updates in a timely manner.
This is defined by responding to the request within 48 hours and completing
the requested update within one week. These time limits do not apply if the
webmaster and/or assistant have notified the board they will be unavailable
for a period of time or if there are extenuating circumstances such as a
natural disaster in the area where the webmaster and/or assistant reside.
The second limit does not apply if the scope of the change is large and if
the webmaster or assistant have notified the board that it will take longer.
If the webmaster or assistant have notified the board it will take longer
than the stated week, they must provide an expected completion date for the
(e) Additional knowledge and/or skills such as php, databases and search
engine optimization may be desirable but are not required.
Section 3: Duties & Responsibilities of the Webmaster and Assistant
(a) Makes website changes requested by the advisory board or the National
Coordinator. Changes may include, but are not limited to adding additional
or updated links, updating the identity of committee members and/or state
SCs or ASCs and and formatting and posting of committee minutes.
(b) Finding and correcting broken or erroneous links by running a link
(c) Reviewing server logs for errors and taking any needed corrective
(d) Keeping a log of all changes made to or other actions taken in regards
to the National site. This log must be available for review by the AB
members at all times.
(e) Watching, reporting on and taking steps to improve the performance of
the National site's performance.
(f) Receiving reports on website problems from site visitors, pro-actively
detecting problems that arise whenever practical and reporting the problems
to the web host provider, either directly or through the designated process
in place at the time, and work with their support organization to correct
(g) Providing quarterly reports to the AB regarding the site and actions
taken and changes made by the webmaster and/or assistant.
(h) Notify the assistant/assistant webmaster, AB representative and NC if
they will be unavailable for periods of more than 48 hours so that others
can cover the duties and complete any necessary updates.
Section 4: Responsibility of the NC or Designated Individual with Control
(a) Provide the codes/passwords to the webmaster, assistant webmaster and
the AB representative so the stated responsibilities can be carried out.
(b) If the webmaster and assistant don't have direct access to site error
logs, do whatever is required to make them available to the webmaster and
assistant so that their duties can be carried out.
(c) If the webmaster and assistant don't have direct access to the support
organization of the webhosting service, serve as the interface to report
problems to the web hosting service and in working with their support
organization to correct them.
Section 5: General Requirements:
(a) The financial information of the account holder must be protected at all
(b) The website must be designed such that it is portable between web
hosting services in the event that a move is necessary or desirable.
(c) The ability to hand code a site in HTML format is not necessary.
Pages may be created using website designing software, but the software must
not be specific to the web host, causing the transfer of the site to be
impossible, nor should the software insert scripts that are not portable
between web design applications.
(d) The webmaster and/or assistant webmaster may be replaced for failure to
comply with Sections 2 and 3, above.
(e) The webmaster and assistant webmaster will only be granted ftp access to
those portions of the National site for which the Advisory Board have
assigned them responsibility.