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Archiver > CUSTODIAN > 2003-04 > 1049919150


From: "John Causton" <>
Subject: Re: [CUST] Other Records/Sonia
Date: Wed, 9 Apr 2003 21:12:30 +0100
References: <JPEAKJIAFDMEJMFJGLKICEJLCFAA.fiona.hevey@btopenworld.com>


I agree with Fiona. Other records is an important category for me with
hundreds of text heavy documents that I really need indexed.

John
----- Original Message -----
From: "Fiona Hevey" <>
To: <>
Sent: Wednesday, April 09, 2003 4:05 PM
Subject: RE: [CUST] Other Records/Sonia


> Dear Sonja
>
> Thanks for replying to me on this. I suppose the issue here is whether a
> user is using 'Other Records' for structured records or unstructured data.
>
> I was under the misapprehension that the Other section was for similarly
> structured records not covered by the pre-defined formats and had missed
the
> point that is was designed for an entirely different type of record. I can
> really appreciate the power of the Document Text field for unstructured
> information.
>
> However, this doesn't help me with my 'Other records'. I have a great
number
> of structured record sets that don't fit the formats, and I could import
> into the Custodian 'Other records', but I lose the advantage of having the
> records copied into the Index, and building the Index is the most
important
> thing for me.
>
> What would happen if the Name, Date of Birth, Age, (Also Estimated Date of
> Birth to calculate from Age and date of record), fields were added to the
> Other Records form? Perhaps users could leave them blank if they were not
> applicable. Alternatively would it be possible to have another 'Other
> records' form for structured records?
>
> The Royal Irish Constabulary Records are a great source of very detailed
> information for anybody researching the poorly-documented Irish, but I
would
> certainly prefer to see a general purpose 'Other records' form as
described
> above before a form for the Police services.
>
> Thanks again
> Fiona
>
> -----Original Message-----
> From: [mailto:]
> Sent: 06 April 2003 23:30
> To:
> Subject: [CUST] Other Records/Fiona
>
>
> Hello Fiona
> The reason that the Other form doesn't have a name, age field etc in the
> grid
> part of the form is that it is not possible to know what people are going
to
> need the form for; you could have a list of a dozen names or more in a
> record
> and it's not practical to have more than one or two name fields in the
grid,
> along with the corresponding ages etc. Also, if you enter a piece of text
> from a record, word for word, you might want some of the names to go to
the
> Index, but not names of officials etc. It would be important to keep the
> text
> together for it's historical context, but if you used a grid for the names
> you would be duplicating typing and possible errors anyway. Hugh's
> suggestion
> for using the Other form for the adoption certificate is a very effective
> way
> of using the form.
> Regarding your Irish Constabulary record, perhaps there's a call for a
> Police
> Records form for v3.
> Does anyone else have any police records?
> Regards
> Sonja
>
>
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>
>
>
>
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