GENBOX-L Archives

Archiver > GENBOX > 2003-09 > 1063407611


From: "s.lloyd9" <>
Subject: Re: [GENBOX] Media, Links and View. Help needed
Date: Sat, 13 Sep 2003 00:00:11 +0100
References: <FFEBLNNBNENFDKOPJEBPAEAIEAAA.paulharris@nc.rr.com>


Thanks Paul and Cheri,
This has really been a thinking out loud process for me. Yes, I have been
using the Evidence Tab for Sources, it's one of my favourite features of GB.
I have not only linked the file location to an Event but also to the Source.
Cheri, it was more out of curiosity that I asked why one can't include Word
Docs in reports on the Media Tab, when one can include them in the picture
library.
I'm part of a fairly active group of researchers ( spread all over the
world) of one branch of my family. We exchange e-mails which may have
attachments of Word Docs., scans of certificates etc coming from a variety
Repositories. The e-mails normally contain an explanation of 'what, where
and why'. It's getting to the point where I'm having difficulty finding what
I've stored where on my computer. I'm trying to think of a system which
would act as a filing system as well as showing links to Events, Sources,
correspondence and researchers etc. Perhaps I'm asking too much?
Paul, why do you copy the contents of your Word Document to the Clip Board
and then to the Evidence Tab? Why not straight from the Word Document, I've
never used the Clip Board, so I expect there is a good technical reason for
doing it your way.
I always have a problem joining in the discussions on this List, when
most of you are online it is late in the evening here and my brain has
normally gone into sleep mode, so I hope this e-mail makes sense <g>

Sally
----- Original Message -----
From: "Paul J. Harris" <>
To: <>
Sent: Thursday, September 11, 2003 11:48 PM
Subject: RE: [GENBOX] Media, Links and View. Help needed


> Sally,
>
> I wonder if you may be duplicating your effort. Are any of these document
> files ACTUALLY sources? The Source Citation view is the link between
Sources
> and Assertions in your database. If one of these documents is actually a
> source, wouldn't you want to attach it to its Source Record in Genbox and
> then cite it with Citations. I guess we just need to ask WHERE are you
> attaching these files and WHAT do you want to accomplish by linking them
> where you are?
>
> I may be way off base, but I'm getting the impression that if you have a
> transcription of a letter that supports several assertions in your
database,
> that you are linking the letter's Word file to each event that it
supports.
> If THAT is the case (and it may not be) then you would be missing one of
the
> great FEATURES of Genbox. If I have a letter transcription (and I do) in a
> Word document, I create a Source record for the letter, then, instead of
> linking the Word file to the Source, I select all of the text in the Word
> document and copy it to the clipboard. Then I open the Source record and
> select the Evidence Tab where I paste the contents of the clipboard. Now
the
> entire transcription of the letter is IN the Source record and becomes
> accessible for review OR marking text for an Excerpt when the Source is
> linked to a Citation record. If you are not familiar with this capability,
> select online help when on this tab.
>
> Paul
>
> -----Original Message-----
> From: s.lloyd9 [mailto:]
> Sent: Thursday, September 11, 2003 6:18 PM
> To:
> Subject: Re: [GENBOX] Media, Links and View. Help needed
>
>
> Paul and Wim,
> Many thanks for your help. I would never have found the way to delete
the
> link to a Doc. not very obvious is it!
> I hope that Bill can think of a way to show which Doc is the focus when
one
> clicks the small arrow buttons., working blind is a bit difficult <g>
> What I'm trying to do is to use GB to link to all the family files that
I
> have stored on my computer, perhaps I'm not going about it the best way?
If
> I use the Media Link am I going to run into problems in Reports? I've
> noticed that there isn't a choice for including Docs on the Media Tab, I
> wonder why.
> If it turns out that I can't use the Media Link, I think another Tab on
> the different Views for recording a link to files and folders would be
very
> useful. What do others think?
>
> Sally
>
> ----- Original Message -----
> From: "Paul J. Harris" <>
> To: <>
> Sent: Thursday, September 11, 2003 8:02 PM
> Subject: RE: [GENBOX] Media, Links and View. Help needed
>
>
> > Sally wrote:
> >
> > >>1. If I want to add another link for another individual to the same
Word
> > Doc ( with or without a different Caption) how do I do it?
> >
> > When you want to add a media link to a media area on any view, just
click
> on
> > the small blue asterisk button in the media area. This opens the Media
> View
> > or Library. If you want to link something that is already in the Media
> > Library, as in the case of your Word document, simply select the entry
> from
> > the list. If it is a recent addition, clicking on the ID number header
> will
> > sort the list by reverse ID, bringing the most recent addition to the
top.
> > You can link an item in the library as many times as you wish. However,
I
> > believe that if you want a DIFFERENT caption with the record, you will
> have
> > to add the item to a new record in the Library. Make sense? Just
remember,
> > once you have linked a media it is in the Library, available for
> additional
> > linking. If it is an item that has not yet been linked, it will have to
be
> > ADDED to the Library. This addition and creating the first link happen
at
> > the same time. Additional links can be selected right from the Library.
> >
> >
> > >>2. I can't see any way of removing a link from an individual to a
> > >>file once it's made?
> >
> > Right click in the Media Area, where a picture would appear when your
Word
> > Doc is showing its icon, and an option to delete the link to the media
> will
> > appear in the context menu. This will delete the LINK between the
Library
> > and your current focus, but NOT delete the Media Record from the
Library.
> It
> > is still available for linking. To delete IT, open the Media View,
select
> > the record, and delete it.
> >
> > >>3. If I click on the little page symbol at the bottom right hand side
of
> > the
> > Individuals Event Window, it opens my Word Doc. and I get the message '
Do
> > you want to save in original format' or something like that. Or least I
> was
> > but now when I click it just open the document. What was the original
> > message about?
> >
> > This message may have been from Word and is usually encountered when you
> > open a document that was created by an earlier version of Word. If you
> save
> > it in the current version, the message will no longer appear.
> >
> > >>4. What are the two little arrows beside the add Media button on the
> Event
> > Tab for? I presume they are for stepping through any media that is
> linked
> > to that event, but how can you see what you are stepping through?
> >
> > That is exactly what they are for, particularly useful for pictures. As
> you
> > 'scroll' with these buttons, the selected picture thumbnail changes in
the
> > Media Viewing area above the buttons. Until you brought it up, I had
never
> > tried linking a Word doc. I see that it shows a document icon below the
> > viewing area, but nothing in the viewing area. I suppose if you have
> > multiple doc files linked to one place, you could scroll them with the
> arrow
> > buttons, but would have no idea of which one was selected. Anyone else
> have
> > anything to offer on this?
> >
> > >>5. If I want to move my Census Word Doc. to another folder how do I
> update
> > the entry on View > Media?
> >
> > If you move a media file on your hard drive, you will have to update the
> > location in the Media Record in Genbox. View>Media>General Tab - the
first
> > field is Filename, which includes the path to the file. You can edit the
> > path in this field, or you can 'browse' for it by clicking on the open
> > folder icon to the right of this field. This will allow you to search
for
> > the file in the new location. When it is found and selected, the path
will
> > be updated in the Filename field. The picture will not appear right
away,
> as
> > the record is only updated when the focus changes. Move to the next
> record,
> > then back, again, and you should see the thumbnail.
> >
> > Hope this helps a little.
> >
> > Paul
> >
> >
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> >
> > ==============================
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> go to:
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>
>
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go
> to:
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>
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> To join this list, send an email to with the
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>
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go to:
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>


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