LDS-WARD-CONSULTANT-L Archives

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Subject: Lost Tracking sheets - further
Date: Fri, 2 Jul 2004 10:36:49 EDT

Here are some things we tell our patrons when tracking sheets and ordinance
cards are misplaced.
1. Another way to track lost sheets and cards is by using your TR backup and
reprinting your printout. This will give you the date the disk was generated,
but this may not be the same date that the cards were generated at the
Temple. However, by taking this printout to the Temple the family file workers can
help locate the original information.
2. If your patron has at least one of the ordinance cards from the same
batch the Temple can track the printout.
3. If the patron does have the ordinance cards reprinted, they will have the
word "duplicate" printed on the top of each card. This way if some of the
lost cards turn up you can avoid duplication.
4. It is also advisable to check the online IGI before ordinances are done
from the duplicated cards. This may also help avoid duplications in case some
of the lost cards have been found (such as in the Temple locker room, etc.)
and ordinances completed by someone else. (We had an individually who was
recently endowed and who found an ordinance card on their locker shelf. She thought
it was left there for her to use and so she completed the endowent.)
5. We encourage our patrons always to keep a copy of their tracking sheets
when sending ordinance cards to someone else to help with the Temple
Ordinances.
We had a patron whose cousins in another state had done all the ordinances
except the sealings, for a batch of individuals. Our patron had sent the
tracking sheet as well as the cards to the cousins. The cards were lost in the mail
coming back here. When the patron had the cards reprinted here at our Temple
(LA). All the duplicate cards had the completed ordinance dates printed on
them. HOWEVER, 3 of the 25 cards did NOT have the baptism and confirmation
dates on them, even though they did have the endowment dates on them and even
though all the baptisms and confirmations were completed at the same time.
We asked our Family Files coordinator what we should do and she told me
that the patron had to physically take the cards into the Temple where the
ordinances were completed (Mt. Timp). The Temple where the ordinances were
completed had to either update the cards as well as their Temple file OR ask the
patrons to redo the baptisms and confirmations. Our patron sent the cards back to
the cousin in Utah and they took the cards into the Temple and updated the
files and stamped the cards with the correct dates.
We always ask out patrons to check all the cards at the time they complete
the ordinances to be sure all the cards get stamped and scanned.
What an amazing and wonderful plan this is - those whom we love are blessed
eternally through service in the Holy Temples here.
Donna Cuillard
Simi Valley, California

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• Re: Lost tracking sheets & slips: Solution by
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  • Lost Tracking sheets - further by