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Archiver > TMG > 2002-01 > 1011659322

From: "Carol Simpson" <>
Subject: Re: [TMG] Filing system
Date: Mon, 21 Jan 2002 15:28:42 -0900
References: <002301c1a2c6$f7da7cc0$>


I am doing something similar to Andy, only using TMG source numbers rather
than ID#s. I was won over by the "Clooz" argument to file by ITEM rather
than PERSON, eliminating duplicates. I don't want multiple copies of
things, as I already have lots of paper. Don't want to make copies for each
person included.

I subdivided by "type" as this is easier for me. Categories (file boxes)
include: letters and e-mails, books, probate (legal-size files),
military/pension (also legal-size), birth/marriage/death certificates,
newspaper articles/obits, photos. (I think that's it for now.) As
categories get bigger, I can sub-divide further. Within each box, they are
filed by TMG source #. It is rather arbitrary, but since all of my work is
in TMG, if I refer to them again, I know what specific source # I am looking
for. The categories are unnecessary, but I like it that way, and I can
usually easily compare two obits on the same person or refer to an earlier
letter form someone or something similar without looking up the numbers. I
could make an inventory list for each box, cross-referenced by person, but I
have not yet found it necessary.

This may not be the best for you, but it is simple and works for me! :-)

Carol Simpson
Homer, Alaska

----- Original Message -----
From: Doug Gordon
Sent: Monday, January 21, 2002 12:59 PM
Subject: [TMG] Filing system

I realize that I'm opening a semi-OT can of worms here, but I am once again
in need of reorganizing my genealogy hard-copy records and still haven't
come up with a good "system" for organizing my files. What I'm looking for
is a good way to do the "top-level" dividing of my materials into file
folders. At times, doing it by surname seems to make sense, but then there
are so many side branches, spousal offshoots, etc. Doing it geographically
makes sense in a way, but then some states or counties will have the bulk of
the contents, and it doesn't always make sense to break up a family in this
way. Then I could do it by time period, but that makes it hard to look up
documents by surname or location!

So what is a good filing system hierarchy that I can use? Unfortunately,
hard copies can't be organized in a "relational database filing cabinet"!
Off-list replies are encouraged to avoid yet another OT discussion (although
I'll bet most TMG users have overflowing folders).

Doug Gordon

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