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Archiver > TMG > 2002-02 > 1013482897


From: "Cheri Casper" <>
Subject: Re: [TMG] Citations vs Sources
Date: Mon, 11 Feb 2002 19:09:11 -0800
References: <FFEBLNNBNENFDKOPJEBPOEIHCDAA.paulharris@nc.rr.com> <5.1.0.14.0.20020211191854.025c9100@mail.fscv.net>


CD refers to Citation Detail -- those little elements of a source that vary
with each use of the source (such as a page number differs from one person
to another). You add the CD codes to your citation templates. You can add
more than one CD to your template (I can't remember how many. I personally
have never used more than 3 or 4). You will find more information either in
the Changes.txt file or in Help under Split Citations.

CheriC


----- Original Message -----
From: "Walt Flory" <>
To: <>
Sent: Monday, February 11, 2002 4:20 PM
Subject: Re: [TMG] Citations vs Sources


Full name and/or definition for "CD", please.

Walt


At 08:35 AM 2/11/02 -0800, you wrote:
>And when the MSL gets really big, just deactivate those sources that you
are
>not currently using on a frequent basis so shorten the appearance of the
>list.
>
>My approach is somewhat different because I have a CD dedicated to a
"shows"
>comment (this CD immediately follows variable info like page number, etc.
>and is always in parentheses) and one for an explanation (the very last CD
>in my template). In the CD dedicated to "shows" I would put something like
>this: (shows name, relationship to head of household, age, place of birth,
>whatever else you want to put here such as occupation, etc.). Or you can
be
>more specific as: (shows name as Mary E. Ward, aunt, age 66, keeping
house,
>born in Kentucky, father born in Tennessee, mother born in South Carolina).
>For the final CD element, I would use: There are three Mary E. Wards in
>this household identified as wife, aunt, and daughter. This individual's
>relationship to the head of household is that of aunt. If I used the more
>fully developed "shows" element detailed in example number 2, I would
>probably omit the last sentence of the final CD element.
>
>So my template would look something like this: Yada, yada, yada, enum
>dist/household/line/etc. variable here (shows name, relationship to head of
>household, age, place of birth, occupation, place of birth of both
parents).
>There are three Mary E. Wards in this household identified as wife, aunt,
>and daughter. This individual's relationship to the head of household is
>that of aunt.
>
>OR
>Yada, yada, yada, enum dist/household/line/etc. variable here (shows name
as
>Mary E. Ward, aunt, age 66, keeping house, born in Kentucky, father born in
>Tennessee, mother born in South Carolina). There are three Mary E. Wards
>in this household identified as wife, aunt, and daughter.
>
>
>CheriC
>
>
>----- Original Message -----
>From: "Paul J. Harris" <>
>To: <>
>Sent: Monday, February 11, 2002 7:32 AM
>Subject: RE: [TMG] Citations vs Sources
>
>
> >>The source citation is to tell you and anyone else to easily find where
> >>you found the information. If the HoH is on line 15 and the children on
> >>Lines 17 - 20, I would not make a separate CD for each child line.
>
>I used to use generic sources for census citations until I found a
household
>with three Mary E. Wards (wife, daughter, and aunt). It was then that I
>realized that it was imperative to cite the individual line entry, and you
>can see why.
>
>I have migrated from a generic source to a general philosophy that I should
>have a listing in the Master Source list for each File Reference Number I
>have in my personal document files. Since I retain photocopies of each
>census schedule page that I reference and file each one separately, I
define
>my source at that level and describe additional reference on that page in
>the CD.
>
>My file reference system is similar to one described on this list by Bill
>Dow. And, I might add, it is still evolving to meet my needs. I also will
>add that I have no fear of my source list becoming too big to be
manageable.
>That is why I use TMG!
>
>Example:
>
>U CenS-NY-SUF-1920-142-11A
>U-NY CenS-ALB-1915-33-6
>
>Since a copy of the page exists in my files with its own reference number,
I
>must uniquely describe that page and distinguish it from others. The coding
>separates all elements with hyphens except the separation between the
>location information and the agency creating the document, where a space is
>used. This causes the list to be sorted and by the location level at which
>the document was created and grouped with like documents.
>
>U Single letter country code (United States)
>Cen Three letter mixed case abbreviation of agency (Census Bureau)
>S One letter abbreviation for document type (Schedule)
>NY Two letter location code for next division of event (New York State)
>SUF Three letter location code for next division of event (Suffolk County)
>1920 Year of event
>142 Enumeration District number
>11A Page number
>
>In the second example, I know from the abbreviation that it is a state
>census record because the agency abbreviation appears after the state level
>of location has been described.
>
>Back to the point of the post, once I have used the source in TMG to
>describe the page, any further citation description must go in the CD, such
>as: "Entry for Mary E. Ward, line 16, family 125, dwelling 103". I have
>decided to divide the citation between the source and the CD at this point
>because there will be a lot of repetition at the page number level and
>variation in the information listed in the CD above. Previously, I would
>describe the family and dwelling number in the source description and only
>enter the line number in the CD. However, I began to find pages that
>contained multiple families for me to cite, so I moved my "dividing line"
>over and put family and dwelling numbers in the CD.
>
>I could use a more generic source, but I personally would have to file and
>group my documents differently to accommodate it. If my source described
>only the 1920 census, then I would need a binder for just 1920 census
>records. Within that binder I would need a separate section for each state
>and a separate tab for each county and ED number combination, then I could
>find the document there by the page number. A compromise would be a
separate
>binder for each state and county combination with tabs for the EDs. It
>really doesn't matter where you place the dividing line between what goes
in
>the source and what goes in the CD (if used) as long as it is compatible
>with the way you reference your documents. When it comes to BMD
>certificates, I don't even use the CD because each document is for one
>person and exists in my files as a stand alone entity. Yes, my master
source
>list is huge, and I'm proud of it! <g>
>
>Paul Harris
>
>
>-----Original Message-----
>From: bob gillis [mailto:]
>Sent: Saturday, February 09, 2002 9:33 AM
>To:
>Subject: Re: [TMG] Citations vs Sources
>
>
>R Shelton wrote:
> >
> > Thanks for your observations & those of the others. I can see that the
> > amount of info placed in the citation vs the source cannot be casually
> > elected. Perhaps the break point is different census page = different
> > source; must think some more on it.
> >
>What you put in your CD depends on how generic you have made your
>source.
>
>If you were to make your source "1860 US Census, Mass. Essex" then the
>CD would have the Enumeration District, ED; Sheet Number, Sh; and Line
>Number or Numbers, Line 15 or Lines 15 - 50.
>
>The source citation is to tell you and anyone else to easily find where
>you found the information. If the HoH is on line 15 and the children on
>Lines 17 - 20, I would not make a separate CD for each child line.
>
>For US Census I would not make the source finer than the county. From
>starting to use TMG back in 1994? I have made only one source for each
>year of the census. Since the location of the Census is included in the
>Census Tag: 100 Maplewood Avenue, Gloucester, Essex County MA, even if
>the citation is used for a child's birth and relationship tags, these
>tags are almost always sued i na context. I have not had any problem
>with my very generic census tags.
>
>bob gillis
>
>
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