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Archiver > TMG > 2008-04 > 1208019896


From: David Ball <>
Subject: Re: [TMG] Clean Checklist
Date: Sat, 12 Apr 2008 10:04:56 -0700
References: <mailman.2338.1207952486.29069.tmg@rootsweb.com><BAY109-W44603E4A8D5119B31FCD92CCEE0@phx.gbl>
In-Reply-To: <BAY109-W44603E4A8D5119B31FCD92CCEE0@phx.gbl>


While Teresa is working out a snappy response to Terry's gentle poke of fun
(which also applies to me <gasp>), I'll provide my list of clean-up tasks.

The ultimate clean-up task is to print a Journal Report and to carefully
proof-read start to end, including all of the sources and footnotes/endnotes
for flow, grammar and punctuation. For a large Project like mine this is a
huge (and mind-numbing) task, so I use a long list of first steps to catch
lots of the problems in bunches:

1. Run an Audit Report and review each "failure" (not all are wrong)
2. Review the Master Source List for "near duplicates", style, counties,
etc.
3. Review the Master Repository List for duplicates
4. Review the Master Source List for duplicates (and compliance with
"Evidence Explained")
5. Run List of People/List of Events reports with appropriate filters to
find:
a. Strays that have no parents, spouses, or children
b. Marriages with only one principal
c. Non-primary birth, marriage, or death events(I comment on date variance
in the memos)
d. Birth or death tags with no date or place (verify that the memo is best
in that sort of tag, rather than in a note or anecdote)
e. Irregular dates in all tags
f. Birth tags with only a year date where the source can only support a
year with "circa"
g. Burial tags with no date and no sort date (I enter a sort date to follow
the death date)
h. Multiple spouses for a person (to customize the sentence where clear to
add "first", "second", etc.)
i. A list of all of certain tag types (Note, Occupation, Military, etc.) to
check with the new TMG 7.0 "Sentence" button for grammar and content.
j. A list of unusual tag types that I normally do not use that may have
slipped in with a GEDCOM (e.g., Address, Education, Event-Misc, GEDCOM,
Person-Source, etc.)
k. Names containing punctuation (e.g. parentheses, commas, question marks),
as well as "Jr" or "Sr" or "III" in the GivenName, Surname, or Suffix area
(these can change when one generation dies, so I omit).
l. Names containing "Unknown" or "Living"
m. People with tags and/or flags relating to or containing "adopt",
"adoption", or "adopted" to verify the data will output clearly in a journal
report (my primary report)
6. Use TMG-Utilities to:
a. Set living flag to "N" as needed
b. Set MarriedName tag to have marriage date
c. Check for and change names to a standard upper/lower case format
d. Find names containing quotation marks (I put nicknames in a separate
tag)
7. Check the people with no first or last names (at beginning of Project
Explorer) with no useful tags to see if they can be disconnected and
deleted.

Would love to know if Terry's list has any that I have missed or whether
others have tests that I could also use to advantage.

Dave Ball
North Vancouver, BC, Canada

> -----Original Message-----
> From: [mailto:] On Behalf
> Of Roaminoz Crew
> Sent: April 11, 2008 6:02 PM
> To:
> Subject: [TMG] Clean Checklist
>
> Aside from the 9 checklists in Terry's new book, can anyone offer any
> other
> item I might have forgotten to add to the "cleaned checklist" ??

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