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Archiver > TMG > 2010-02 > 1265240844


From: "Jim Byram" <>
Subject: Re: [TMG] Newbie Question about Exhibits
Date: Wed, 3 Feb 2010 18:47:24 -0500
References: <66374BF1093D4BF0B0CA5C628A08993B@aspire64>
In-Reply-To: <66374BF1093D4BF0B0CA5C628A08993B@aspire64>


Stan Mitchell wrote:

> The question I have is about how Exhibits are handled internally by TMG.

Each link of a focus (person, event, citation, source, repository, place) to
an exhibit results in a different exhibit record in the exhibit data table.

> I
> have a PDF file of a page of a census. It is referenced by many citations.
> When I use the camera icon on each citation to refer to this file it
> creates
> a new external link to the file.

Yes. That's correct.

> If the PDF is stored internally in the
> dataset, will each link require a new copy?

Yes. Each link will result in a new exhibit record with its internal copy of
the file. You don't want to do that.

> If I continue to use an external
> link, is there any way to create a single master exhibit that all the
> citations can reference?

No.

> My concern is that once I move or rename an exhibit
> file, it will be difficult to "clean up" all of the links.

Read the 'Moving Exhibits' or 'Missing Exhibits' help topics.

The external exhibits feature of Validate File Integrity allows you to
quickly and automatically update the links to moved external exhibit files.

Note that each external exhibit file should have a unique filename.

Note that while you can add PDF files as exhibits, they will not be output
in reports by TMG but can be used in web sites created by Second Site.

Note that if you keep your external exhibits in a folder tree, TMG can back
that up but cannot restore the tree and maintain the tree structure. You
should really manage exhibit trees outside of TMG.

And be sure to read the Data File Storage help topic if you haven't done so.

Welcome aboard!

Jim


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