TRANSITIONAL-GENEALOGISTS-FORUM-L ArchivesArchiver > TRANSITIONAL-GENEALOGISTS-FORUM > 2009-04 > 1239915747
Subject: Re: [TGF] Legal size binders?
Date: Thu, 16 Apr 2009 17:02:27 EDT
Janis L Gilmore <> wrote
>I would love to know how others file/store legal-sized documents, like
>I prefer to use archival sleeves for each document, then place it in an
archival quality binder. But what to do with, for instance, a 200-page
pension document on legal paper?
>I can scan it, but still need to store the paper somehow.
and Nicole La Rue wrote:
>Too funny, I was just going to post the same thing this morning!? I
started a blog this week and just?wrote a post about how I have a pile of
legal-sized records just sitting somewhere out of the way until I can figure out
what to do with them.? One of them is a 200+ page pension file and that in
particular needs to be filed properly.? Right now all of the legal-sized
documents are in their envelopes and are completely disjointed from the rest of the
records.? They're not doing me any good by being away from everything else
because if they're not easily accessible I may not think to look in the
pile?for answers.? I'd love to hear how others handle this.
Some of my archivist colleagues may look askance at the following approach,
but for both the small archives for which I am responsible and for my own
personal papers, I am constrained by both cost and space limitations.
Basically, I keep all retained documents in acid-free and lignin-free
archival containers. Most go into archival letter-size file folders and are
stored in letter-size "Hollinger" style flip-top document boxes, but with
original record material in separate boxes from reference or convenience copies.
Legal-size (and larger) original record documents that must be kept
indefinitely are placed in appropriate-size file folders and stored in legal-size
document boxes or flat storage boxes up to 24 x 36 inches in size. When
non-record reference copies are mostly legal-size, like a 200-page pension file
copy, they, too, go into legal-size folders and document boxes, Material that is
not permanently bound is removed from binders and its order preserved
through file folders.
Fragile original documents are encased between polyester sheets to provide
necessary support and relationship among fragments. Use of protective
sleeves for this type of material is usually inappropriate, because the documents
cannot take the stress of insertion. or removal when necessary.
However, when I am not dealing with the record copy of a document, I have
no compunction about folding in half the occasional legal-size photocopy,
off-set printed copy, or onion-skin carbon copy, and placing it in a
letter-size folder with other related material. This may be heresy, but it works for
Donn Devine, CG, CGL
CG, Certified Genealogist, CGL, and Certified Genealogical Lecturer are
service marks of the Board for Certification of Genealogists, used under
license by board certificants after periodic evaluation, and the board name is
registered in the US Patent & Trademark Office.
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