Archiver > TRANSITIONAL-GENEALOGISTS-FORUM > 2011-12 > 1324947768

From: "Kathy Gunter Sullivan, CG" <>
Subject: [TGF] Question about Source Citations and My Rootsmagic Software
Date: Mon, 26 Dec 2011 20:02:48 -0500
References: <> <> <00a901ccc2b3$ccb01c90$661055b0$@com> <> <005301ccc333$4ae805d0$e0b81170$@com> <> <> <BAY145-ds2110AEE5F0D4A4BC5057AB92AE0@phx.gbl> <> <065201ccc421$a389be60$ea9d3b20$><>
In-Reply-To: <>

Could we Whoa and Re-group here for a minute?

25 December 2011, I wrote: "My citation is not per a RootsMagic
template, but here is how I footnote a North Carolina original will:
Randolph County Original Wills, Samuel Lewis (1823); box no.
C.R.[whatever], North Carolina State Archives, Raleigh."

Composition of the researcher's citation can be as simple or as
complicated as one might wish to report it. My /personal preference/ is
to cite the specific box number at the time I accessed the record. For
example, the previous editor of the /North Carolina Genealogical Society
Journal/ required this format. Preferences of the upcoming 2012 editor
are not yet known.

Please note that *I* did not say that a specific call record number is
required by the North Carolina State Archives when requesting a record.
Pattie, perhaps you mistook Ginger's description of "how to order
records" as coming from me?

Patti Hobbs in her 26 December message is absolutely correct that mail
orders to the North Carolina State Archives do not require that requests
cite a call record number. For original wills, the Archivist requires
only the name of the county and the name of the testator. When
researching on-site, a card index to the pertinent record group is
available. An on-site researcher is then able to complete an Archives
call request form with the current box number.

Elizabeth Mills was advised by the North Carolina State Archives that
call numbers and box numbers might change. That information corresponds
with my experience. From time-to-time, some records at the North
Carolina State Archives do move (let's stick to wills in this instance).
An example could be that John Bashore's Gaston County will is discovered
to be John Payshore's will. Another example could be that George
Dellinger's will previously filed as Person County is discovered to
instead be an Anson County will. Even so, I repeat that "my /personal
preference/ is to cite the specific box number at the time I accessed
the record."

The North Carolina State Archives does not notify me when they move a
document; all I can do is accurately cite where I located it at the
time. Michael, these adjustments do occur for appropriate reasons, and
as you suggest, I "cite the current C.R./box number." Thereafter, I do
not periodically revisit the record group in order to cite both the old
and the current numbers. The "old" numbers are not available once "new"
numbers are assigned.

There always will be change. Sorta like the genealogical maxim: "what we
know today is subject to what we learn tomorrow."


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