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From: "Linda Haas Davenport" <>
Subject: Recommended EC Procedure Changes
Date: Tue, 8 Nov 2005 06:58:45 -0600


----- Original Message -----
From: "Tina S. Vickery" <>
To: "Linda Haas Davenport" <>
Cc: "Election Committee" <>
Sent: Thursday, October 27, 2005 5:10 PM
Subject: Recommended EC Procedure Changes (Submission to Linda
Haas
Davenport: 10/27/2005)

> TO: The USGenWeb Advisory Board
> FROM: The USGenWeb Election Committee
> SUBJECT: Recommended EC Procedure Changes
>
>
> The EC has an inherent responsibility to insure that our
> elections are completely fair and proper, to the best of its
> ability. The EC must not only recognize voter fraud when it
> occurs, it also must be prepared to prevent it.
>
> Voter fraud through the use of alias names and email
> addresses is an ever-present possibility, given the nature
> of our virtual project. It has been attempted in the past.
>
> Generally speaking, it is of no concern to the EC how many
> names members use in other areas of the project. However,
> it is most definitely of concern to the EC when it involves
> the ballot box. Given the closeness of some races on both
> the national and local levels, it's not unreasonable to
> believe that even one or two well-placed aliases could throw
> an election one way or the other.
>
> Members register for the sole purpose of receiving a voting
> password. The act of registering multiple times in
> different names is clear intent to defraud, that's when the
> EC must become actively involved.
>
> In its attempt to spot and prevent voter fraud, the EC must
> act appropriately and responsibly. While the EC must
> develop internal administrative screening measures to assist
> in identifying fraud or attempted fraud, the EC recognizes
> that it must act only on those situations where there is
> reasonable cause to justify further investigation and
> eventual referral to the AB.
>
> Additionally, in keeping with the time-honored EC policy of
> *verifying* eligibility as opposed to *determining*
> eligibility, the EC feels that the final determination of
> fraud or attempted fraud, by a member, should be made by the
> AB.
>
> With the above in mind, the EC would respectfully like to
> submit for your consideration a few recommendations for
> changes in the EC Procedures. The EC feels that these
> changes would dictate clear instruction to the committee,
> and in turn to the Project, relative to the handling of
> probable fraudulent situations.
>
> The EC will be happy to answer any questions.
>
> Ref: Current EC Procedures
> http://www.rootsweb.com/~usgwelections/procedures.html
>
> Respectfully,
>
> Tina Vickery, Chair
> for USGenWeb Project Election Committee
>
> RECOMMEND CHANGES:
>
> B. Duties of the Subcommittee:
>
> 3.The EC shall also be responsible for maintaining an up-to-
> date Registered Voter List:
>
> III. Use of Registered Voter List;
>
> a. The confidentiality of the Registered Voter List shall be
> maintained by the EC at all times.
>
> b. Voting Passwords shall be sent to only those members on
> the Registered Voter List.
>
> c. Only registered voters will receive a password to vote.
> -REMOVE-
>
> c. Only registered voters will receive a password to vote.
> [redundant to b. above].
>
> -ADD-
>
> c. In order to insure a fair "one-member, one-vote" policy,
> members must register in their real names. Registering to
> vote under an alias is prohibited.
>
> (1) All names and E-Mail addresses used for registering are
> subject to screening by the EC for possible aliases.
>
> (2) In the event the EC discovers a possible alias, the AB
> shall be privately advised.
>
> (3) All suspected alias names, including the source
> registrant, shall be removed from the registered list until
> such time as the EC receives a final
> determination/disposition from the AB.
>
> -ADD-
>
> d. Registration is necessary for all elections conducted by
> the EC.
>
> (1). Item B. Duties of the Subcommittee, 3, II, c., ii will
> also apply.
> -REMOVE-
> e. Any discrepancy shall be directed to the appropriate
> local leadership or appointed contact person within the
> voter's state or special project, for resolution. In the
> event the appropriate person does not respond in a timely
> fashion, or resolution has not occurred, the matter shall be
> forwarded to the AB Regional Representative for resolution.
>
> -ADD-
>
> e. Any discrepancy shall be directed to the Advisory Board
> for resolution.
>
> -REMOVE-
>
> f. Other means as the EC shall deem necessary from time to
> time.




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