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From: "Tina S. Vickery" <>
Subject: [ABChat] Fw: Fw: Advisory Board Representative to theElectionCommittee.
Date: Wed, 15 Oct 2008 12:38:56 -0400


Forwarded on behalf of Shirley Cullum, EC Chair.

Tina

----- Original Message -----
From: Shirley Cullum
To: Tina S. Vickery
Sent: Wednesday, October 15, 2008 9:38 AM
Subject: Re: Fw: [ABChat] Advisory Board Representative to the ElectionCommittee.



Tina,
My answer is the same as yours.

1) the AB Rep acts as the AB's contact person for the EC and handles all communications between the AB and the EC.

2) The AB Rep and the NC, as the Ex-officio member to the Advisory Board, conduct the election of the Election Committee Chair and the Publicist/Secretary.

Shirley


--- On Tue, 10/14/08, Tina S. Vickery <> wrote:

From: Tina S. Vickery <>
Subject: Fw: [ABChat] Advisory Board Representative to the ElectionCommittee.
To: "Shirley Cullum" <>
Date: Tuesday, October 14, 2008, 3:41 PM


Hi Shirley, I am forwarding to to you to answer .. The Board has on it's
agenda to discuss the Advisory Board Representative's role to the EC. Mike

has some questions for you. State at the bottom to see the context of the
discussion. I will share your answer with AB-CHAT. (usgenweb-all)

Thanks!
Tina
----- Original Message -----
From: "Mike St. Clair/ST" <>
To: <>
Sent: Tuesday, October 14, 2008 1:26 PM
Subject: Re: [ABChat] Advisory Board Representative to the
ElectionCommittee.


> Thanks, Tina. And you have my permission to forward.
>
> Mike
>
> Tina S. Vickery wrote:
>> I have served as both AB Representative to the Election
>> Committee and later as Election Committee Chair.
>>
>> My role when the Advisory Board Representative was to bring
>> questions from the Election Committee to the Advisory Board and
>> visa versa. The Advisory Board Representative and the Ex-
>> officio member to the Advisory Board conduct the election of
>> the Election Committee Chair and the Publicist/Secretary.
>>
>> Really as simple as that.
>>
>> Mike, with your permission, I will forward your question to
>> Shirley Cullum the Election Committee Chair and post her reply
>> here to the list.
>>
>> Tina
>> ----- Original Message -----
>> From: "Mike St. Clair/ST" <>
>> To: <>
>> Sent: Tuesday, October 14, 2008 11:44 AM
>> Subject: Re: [ABChat] Advisory Board Representative to the
>> ElectionCommittee.
>>
>>
>>
>>> I think a "scope of position" is very desirable. In my
opinion it
>>> should specifically include:
>>>
>>> Understanding what the bylaws say about the EC responsibilities
>>> Understanding any internal procedures the EC has in place
>>> Ensuring that internal procedures are consistent with the bylaws
>>> Ensuring that discussions/actions by the EC are consistent with
the
>>> bylaws and EC procedures
>>> Bringing any election related problems that surface to the
attention of
>>> the AB
>>> Seeking input from the EC on AB discussions that relate to
elections
>>> Seeking input from the AB on any current EC matters
>>>
>>> Since our NC has served as EC chair, I'd like to hear what she
believes
>>> this liason should do. I'd also like to hear what the current
EC chair,
>>> Shirley Cullum believe the AB representative should be doing.
>>>
>>> Mike St. Clair
>>>
>>>
>>> wrote:
>>>
>>>> Tina,
>>>>
>>>> There was only one response to this topic, so I'd have to
assume that
>>>> the
>>>> AB is uninterested in doing so.
>>>>
>>>> Cyndie
>>>> SP Rep.
>>>>
>>>> -----Original Message-----
>>>> From:
>>>> [mailto:] On Behalf Of Tina
S. Vickery
>>>> Sent: Monday, October 13, 2008 11:52 AM
>>>> To:
>>>> Subject: Re: [ABChat] Advisory Board Representative to the
>>>> ElectionCommittee.
>>>>
>>>> Is there any more discussion on this agenda item?
>>>>
>>>> Cyndie and/or Jan would you present to Board a finalized
"scope of
>>>> position"
>>>> for the AB Rep to the Election Committee.
>>>>
>>>> Thanks,
>>>> Tina
>>>>
>>>> ----- Original Message -----
>>>> From: "Jan Cortez" <>
>>>> To: <>
>>>> Sent: Thursday, October 02, 2008 1:02 PM
>>>> Subject: Re: [ABChat] Advisory Board Representative to the
>>>> ElectionCommittee.
>>>>
>>>>
>>>>
>>>>
>>>>> I also served in this capacity at one time. I also worked
with the
>>>>> states
>>>>> while on board. The objective, as I see it is to be
advisory to the
>>>>> EC
>>>>> and
>>>>> work with both the AB and EC to remedy any unforeseen
problems that
>>>>> may
>>>>> occur. To make sure that the bylaws and rules of procedure
are
>>>>> followed,
>>>>> as
>>>>> well.
>>>>>
>>>>> jic
>>>>> NENC SC Rep
>>>>>
>>>>>
>>>>> ----- Original Message -----
>>>>> From: "Cyndie" <>
>>>>>
>>>>>
>>>>>
>>>>>
>>>>>> Each term a member of the AB serves as a
representative to the
>>>>>> Election
>>>>>> Committee. What that person believes they should do
as the EC Rep.
>>>>>> has
>>>>>> varied from year to year and it may be beneficial to
both the
>>>>>> Election
>>>>>> Committee and the Advisory Board (especially the
person serving in
>>>>>> that
>>>>>> position) if they understood that position's
scope.
>>>>>>
>>>>>> I served in that position for a year and during that
time I mainly
>>>>>> served
>>>>>> as
>>>>>> a liaison between the Advisory Board and the Election
Committee. I
>>>>>> was
>>>>>> subscribed to their mailing list, but did not
participate as an
>>>>>> active
>>>>>> member of the EC. I brought questions to the EC from
the AB and vice
>>>>>> versa
>>>>>> that needed to be addressed. Others that have served
in this
>>>>>> position
>>>>>> have
>>>>>> taken a more active role with the Election Committee
(for example,
>>>>>> they've
>>>>>> helped with communications between the EC and project
members).
>>>>>>
>>>>>> When a new person serves in this position, they
don't always know
>>>>>> what
>>>>>> they
>>>>>> are supposed to do. I was just subbed to the list
with little to no
>>>>>> instruction, so I think it would be beneficial to have
a brief scope
>>>>>> for
>>>>>> this position.
>>>>>>
>>>>>> Thanks,
>>>>>> Cyndie
>>>>>> SP Rep.
>>>>>>
>>>>>> -----Original Message-----
>>>>>> From:
>>>>>> [mailto:] On Behalf
Of Tina S.
>>>>>> Vickery
>>>>>> Sent: Wednesday, October 01, 2008 11:21 AM
>>>>>> To:
>>>>>> Subject: [ABChat] Advisory Board Representative to the
Election
>>>>>> Committee.
>>>>>>
>>>>>> Advisory Board Representative to the Election
Committee.
>>>>>>
>>>>>> -- Define the scope of the Advisory Board
Representative to the
>>>>>> Election
>>>>>> Committee [Discussion opened by Chair on August 23,
2008. Re-opened
>>>>>> by
>>>>>> Chair 9/1/2008]
>>>>>>
>>>>>> Cyndie Enfinger added this item to the agenda so if
you would like to
>>>>>> begin
>>>>>> the discussion Cyndie, that would be terrific.
>>>>>>
>>>>>> I open this agenda item up for discussion.
>>>>>>
>>>>>> Tina Vickery
>>>>>> National Coordinator
>>>>>> USGenWeb Project
>>>>>>
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