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From: "Jan Cortez" <>
Subject: Re: [ABChat] FYI: Draft of National Website Maintenance & WebmasterQualifications & Duties
Date: Mon, 20 Oct 2008 17:31:51 -0400
References: <48FC0806.7040002@saintclair.org>


Is there some particular reason that if we had an excellent webmaster that
worked well with the site and the AB, that we should have to rid ourselves
of them after four years? I don't understand the reasoning here.

I do look at this and find myself thinking that this is sort of a contract
to take over the website of some National Company for which one might earn
maybe a hundred grand a year. While I realize we need a job description and
some rules, this is still a volunteer organization. Kind of scary IMHO.

Jan Cortez
NENC SC Rep

----- Original Message -----
From: "Mike St. Clair/ST" <>
To: <>
Sent: Monday, October 20, 2008 12:24 AM
Subject: [ABChat] FYI: Draft of National Website Maintenance & Webmaster
Qualifications & Duties


> For the benefit of the Advisory Board, and any USGENWEB members who track
> activity on the ABChat list, I am posting a copy of a draft of the
> document the Webmaster Study Group is preparing for discussion and action
> by the Advisory Board. We plan to discuss and revise this a little more
> before we turn in our final document on this coming Thursday.
>
> DRAFT PROPOSAL - NATIONAL WEBSITE MAINTENANCE & WEBMASTER QUALIFICATIONS &
> DUTIES
>
> Section 1: The USGenWeb Advisory Board (AB) will appoint the webmaster and
> an assistant webmaster from the Project membership to maintain the
> USGenWeb
> National website. In addition, one AB member will be appointed to work
> with
> and act as a liaison between the AB and the webmaster and assistant, to
> ensure the National site is in compliance with the Project by-laws and
> that
> the duties outlined in this document are fulfilled. The National
> Coordinator
> (NC) will also work with the webmaster and assistant to ensure that their
> responsibility for day to day operational management of the project site
> is
> fulfilled.
>
> Section 2: Selection of the Webmaster - The USGenWeb Advisory Board (AB)
> will, at the beginning of each term, issue a call for interested
> individuals
> to serve as the webmaster of the National site. From this same call an
> assistant webmaster will also be selected. The AB shall determine if
> those
> currently in place shall continue, or if one or more of the new respondees
> shall be selected, if the current service has not exceeded 4 years. In
> that
> case, a new respondee shall be selected.
> The qualifications for both positions are:
> (a) The individual must have been a member in good standing of the
> USGenWeb Project for a minimum of 6 months.
> (b) The individual must have a strong demonstrated knowledge of
> HTML, CSS (cascading style sheets), SSI (server side includes), and FTP
> software.
> (c) The individual must be able to devote a total of at least 24
> hours per month to their duties as webmaster, spread out across the month.
> (d) The individual must respond to requests for updates in a timely
> manner. This is defined by responding to the request within 48 hours and
> completing the requested update within 72 hours.
> (e) Additional knowledge and/or skills such as php, databases and
> search engine optimization may be desirable but are not required.
>
> Section 3: Duties & Responsibilities of the Webmaster and Assistant
> Webmaster:
>
> (a) Makes website changes requested by the advisory board or the
> National Coordinator. Changes may include, but are not limited to adding
> additional or updated links, updating the identity of committee members
> and/or state SCs or ASCs and and formatting and posting of committee
> minutes.
> (b) Finding and correcting broken or erroneous links by running a
> link checker monthly.
> (c) Reviewing server logs for errors and taking any needed
> corrective action.
> (d) Keeping a log of all changes made to or other actions taken in
> regards to the National site. This log must be available for review by
> the
> AB members at all times.
> (e) Watching, reporting on and taking steps to improve the
> performance of the National site's performance.
> (f) Receiving reports on website problems from site visitors,
> pro-actively detecting problems that arise whenever practical and
> reporting
> the problems to the web host provider, either directly or through the
> designated process in place at the time, and work with their support
> organization to correct the problems.
> (g) Providing quarterly reports to the AB regarding the site and
> actions taken and changes made by the webmaster and/or assistant.
> (h) Notify the assistant/assistant webmaster, AB representative and
> NC if they will be unavailable for periods of more than 48 hours so that
> others can cover the duties and complete any necessary updates.
>
> Section 4: Responsibility of the NC:
>
> (a) Provide the codes/passwords to the webmaster, assistant
> webmaster and the AB representative so the stated responsibilities can be
> carried out.
> (b) At least weekly run and save site error logs and make them
> available to the webmaster and assistant to that their duties can be
> carried
> out.
> (c) Report problems to the web hosting service and works with their
> support organization to correct them.
>
> Section 5: General Requirements:
>
> (a) The website must be designed such that it is portable between
> web hosting services in the event that a move is necessary or desirable.
> (b) The ability to hand code a site in HTML format is not necessary.
> Pages may be created using website designing software, but the software
> must
>
> not be specific to the web host, causing the transfer of the site to be
> impossible, nor should the software insert scripts that are not portable
> between web design applications.
> (c) The webmaster and/or assistant webmaster may be replaced for
> failure to comply with Sections 2 and 3, above.
> (d) The webmaster and assistant webmaster will not be granted ftp
> access to any other portions of the National site, such as the websites of
> the grievance and election committees, for which they are not responsible.
> (e)The financial information of the account holder/owner must be
> protected at all times.
>
>
> -------------------------------
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