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Archiver > USGENWEB-ALL > 2008-10 > 1224976270


From: "Jan Cortez" <>
Subject: Re: [ABChat] Slight Modification of Webmaster Study Group Proposal
Date: Sat, 25 Oct 2008 19:11:10 -0400
References: <4903A410.5060305@saintclair.org>


No further input, I've had my say.

Jan Cortez
NENC SC REP

----- Original Message -----
From: "Mike St. Clair/ST" <>


> Here is a minor modification of this document, based on input by several
> AB members. I'd AB members letting the rest of us and the chair know
> if they are either ready for this document to be considered for approval
> on Board, or whether they have further input they want considered before
> doing so.
>
> Mike St. Clair
>
> Section 2 c was changed from:
>
> (c) The individual must be able to devote a total of at least 24
> hours per month to their duties as webmaster, spread out across the month.
>
> to:
>
> (c) The individual must be able to devote approximately 8 to 24
> hours per month to their duties as webmaster, spread out across the month.
>
>
> DRAFT PROPOSAL (ABChat Revision 1) - NATIONAL WEBSITE MAINTENANCE &
> WEBMASTER QUALIFICATIONS & DUTIES
>
> Section 1: The USGenWeb Advisory Board (AB) will appoint the webmaster
> and an assistant webmaster from the Project membership to maintain the
> USGenWeb National website. The webmaster and assistant serve as trusted
> technical assistants to the Advisory Board. In addition, one AB member
> will be appointed to work with and act as a liaison between the AB and
> the webmaster and assistant, to ensure the National site is in
> compliance with the Project by-laws and that the duties outlined in this
> document are fulfilled. The National Coordinator (NC) will also work
> with the webmaster and assistant to ensure that their responsibility for
> day to day operational management of the project site is fulfilled.
>
> Section 2: Selection of the Webmaster - The USGenWeb Advisory Board (AB)
> will, at the beginning of each term, issue a call for interested
> individuals to serve as the webmaster of the National site. From this
> same call an assistant webmaster will also be selected. The AB shall
> determine if those currently in place shall continue, or if one or more
> of the new respondees shall be selected.
> The qualifications for both positions are:
> (a) The individual must have been a member in good standing of the
> USGenWeb Project for a minimum of 6 months.
> (b) The individual must have a strong demonstrated knowledge of
> HTML, CSS (cascading style sheets), SSI (server side includes), and FTP
> software.
> (c) The individual must be able to devote approximately 8 to 24
> hours per month to their duties as webmaster, spread out across the month.
> (d) The individual must respond to requests for updates in a timely
> manner. This is defined by responding to the request within 48 hours and
> completing the requested update within one week. These time limits do
> not apply if the webmaster and/or assistant have notified the board they
> will be unavailable for a period of time or if there are extenuating
> circumstances such as a natural disaster in the area where the webmaster
> and/or assistant reside. The second limit does not apply if the scope of
> the change is large and if the webmaster or assistant have notified the
> board that it will take longer. If the webmaster or assistant have
> notified the board it will take longer than the stated week, they must
> provide an expected completion date for the change.
> (e) Additional knowledge and/or skills such as php, databases and
> search engine optimization may be desirable but are not required.
>
> Section 3: Duties & Responsibilities of the Webmaster and Assistant
> Webmaster:
>
> (a) Makes website changes requested by the advisory board or the
> National Coordinator. Changes may include, but are not limited to
> adding additional or updated links, updating the identity of committee
> members and/or state SCs or ASCs and and formatting and posting of
> committee minutes.
> (b) Finding and correcting broken or erroneous links by running a
> link checker monthly.
> (c) Reviewing server logs for errors and taking any needed
> corrective action.
> (d) Keeping a log of all changes made to or other actions taken in
> regards to the National site. This log must be available for review by
> the AB members at all times.
> (e) Watching, reporting on and taking steps to improve the
> performance of the National site's performance.
> (f) Receiving reports on website problems from site visitors,
> pro-actively detecting problems that arise whenever practical and
> reporting the problems to the web host provider, either directly or
> through the designated process in place at the time, and work with their
> support organization to correct the problems.
> (g) Providing quarterly reports to the AB regarding the site and
> actions taken and changes made by the webmaster and/or assistant.
> (h) Notify the assistant/assistant webmaster, AB representative and
> NC if they will be unavailable for periods of more than 48 hours so that
> others can cover the duties and complete any necessary updates.
>
> Section 4: Responsibility of the NC or Designated Individual with
> Control Panel Access:
>
> (a) Provide the codes/passwords to the webmaster, assistant
> webmaster and the AB representative so the stated responsibilities can
> be carried out.
> (b) If the webmaster and assistant don't have direct access to site
> error logs, do whatever is required to make them available to the
> webmaster and assistant so that their duties can be carried out.
> (c) If the webmaster and assistant don't have direct access to the
> support organization of the webhosting service, serve as the interface
> to report problems to the web hosting service and in working with their
> support organization to correct them.
>
> Section 5: General Requirements:
>
> (a) The website must be designed such that it is portable between
> web hosting services in the event that a move is necessary or desirable.
> (b) The ability to hand code a site in HTML format is not
> necessary. Pages may be created using website designing software, but
> the software must
> not be specific to the web host, causing the transfer of the site to be
> impossible, nor should the software insert scripts that are not portable
> between web design applications.
> (c) The webmaster and/or assistant webmaster may be replaced for
> failure to comply with Sections 2 and 3, above.
> (d) The webmaster and assistant webmaster will only be granted ftp
> access to those portions of the National site for which the Advisory
> Board have assigned them responsibility.
> (e)The financial information of the account holder must be protected
> at all times.
>
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