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Archiver > USGENWEB-ALL > 2008-10 > 1224985033


From: "Sherri" <>
Subject: Re: [ABChat] Slight Modification of Webmaster Study Group Proposal
Date: Sat, 25 Oct 2008 21:37:17 -0400
In-Reply-To: <4903A410.5060305@saintclair.org>


One thing that Linda pointed out that we did not specify was when the call
should go out for volunteers for the webmaster positions. If we want to
specify this, I'd suggest the call go out the last couple of weeks of
September, before the new board takes office. That way, the names would be
available for the new board as soon as they take office so the appointments
could be handled at the same time as the rest of the position appointments.


The other thing would be to move 5 (e) up to the top of that section to
become 5 (a) and move the rest down one step.

I'm fine with making either or both of these changes or leaving the document
as it is.

Sherri

-----Original Message-----
From:
[mailto:] On Behalf Of Mike St. Clair/ST
Sent: Saturday, October 25, 2008 6:56 PM
To:
Subject: [ABChat] Slight Modification of Webmaster Study Group Proposal

Here is a minor modification of this document, based on input by several AB
members. I'd AB members letting the rest of us and the chair know if they
are either ready for this document to be considered for approval on Board,
or whether they have further input they want considered before doing so.

Mike St. Clair

Section 2 c was changed from:

(c) The individual must be able to devote a total of at least 24 hours per
month to their duties as webmaster, spread out across the month.

to:

(c) The individual must be able to devote approximately 8 to 24 hours per
month to their duties as webmaster, spread out across the month.


DRAFT PROPOSAL (ABChat Revision 1) - NATIONAL WEBSITE MAINTENANCE &
WEBMASTER QUALIFICATIONS & DUTIES

Section 1: The USGenWeb Advisory Board (AB) will appoint the webmaster and
an assistant webmaster from the Project membership to maintain the USGenWeb
National website. The webmaster and assistant serve as trusted technical
assistants to the Advisory Board. In addition, one AB member will be
appointed to work with and act as a liaison between the AB and the webmaster
and assistant, to ensure the National site is in compliance with the Project
by-laws and that the duties outlined in this document are fulfilled. The
National Coordinator (NC) will also work with the webmaster and assistant to
ensure that their responsibility for day to day operational management of
the project site is fulfilled.

Section 2: Selection of the Webmaster - The USGenWeb Advisory Board (AB)
will, at the beginning of each term, issue a call for interested individuals
to serve as the webmaster of the National site. From this same call an
assistant webmaster will also be selected. The AB shall determine if those
currently in place shall continue, or if one or more of the new respondees
shall be selected.
The qualifications for both positions are:
(a) The individual must have been a member in good standing of the
USGenWeb Project for a minimum of 6 months.
(b) The individual must have a strong demonstrated knowledge of HTML,
CSS (cascading style sheets), SSI (server side includes), and FTP software.
(c) The individual must be able to devote approximately 8 to 24 hours
per month to their duties as webmaster, spread out across the month.
(d) The individual must respond to requests for updates in a timely
manner. This is defined by responding to the request within 48 hours and
completing the requested update within one week. These time limits do not
apply if the webmaster and/or assistant have notified the board they will be
unavailable for a period of time or if there are extenuating circumstances
such as a natural disaster in the area where the webmaster and/or assistant
reside. The second limit does not apply if the scope of the change is large
and if the webmaster or assistant have notified the board that it will take
longer. If the webmaster or assistant have notified the board it will take
longer than the stated week, they must provide an expected completion date
for the change.
(e) Additional knowledge and/or skills such as php, databases and
search engine optimization may be desirable but are not required.

Section 3: Duties & Responsibilities of the Webmaster and Assistant
Webmaster:

(a) Makes website changes requested by the advisory board or the
National Coordinator. Changes may include, but are not limited to adding
additional or updated links, updating the identity of committee members
and/or state SCs or ASCs and and formatting and posting of committee
minutes.
(b) Finding and correcting broken or erroneous links by running a link
checker monthly.
(c) Reviewing server logs for errors and taking any needed corrective
action.
(d) Keeping a log of all changes made to or other actions taken in
regards to the National site. This log must be available for review by the
AB members at all times.
(e) Watching, reporting on and taking steps to improve the performance
of the National site's performance.
(f) Receiving reports on website problems from site visitors,
pro-actively detecting problems that arise whenever practical and reporting
the problems to the web host provider, either directly or through the
designated process in place at the time, and work with their support
organization to correct the problems.
(g) Providing quarterly reports to the AB regarding the site and actions
taken and changes made by the webmaster and/or assistant.
(h) Notify the assistant/assistant webmaster, AB representative and NC
if they will be unavailable for periods of more than 48 hours so that others
can cover the duties and complete any necessary updates.

Section 4: Responsibility of the NC or Designated Individual with Control
Panel Access:

(a) Provide the codes/passwords to the webmaster, assistant webmaster
and the AB representative so the stated responsibilities can be carried out.
(b) If the webmaster and assistant don't have direct access to site
error logs, do whatever is required to make them available to the
webmaster and assistant so that their duties can be carried out.
(c) If the webmaster and assistant don't have direct access to the
support organization of the webhosting service, serve as the interface to
report problems to the web hosting service and in working with their support
organization to correct them.

Section 5: General Requirements:

(a) The website must be designed such that it is portable between web
hosting services in the event that a move is necessary or desirable.
(b) The ability to hand code a site in HTML format is not necessary.
Pages may be created using website designing software, but the software must
not be specific to the web host, causing the transfer of the site to be
impossible, nor should the software insert scripts that are not portable
between web design applications.
(c) The webmaster and/or assistant webmaster may be replaced for failure
to comply with Sections 2 and 3, above.
(d) The webmaster and assistant webmaster will only be granted ftp
access to those portions of the National site for which the Advisory Board
have assigned them responsibility.
(e)The financial information of the account holder must be protected at
all times.

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