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Archiver > USGENWEB-ALL > 2008-10 > 1224988106


From: "Mike St. Clair/ST" <>
Subject: Re: [ABChat] Slight Modification of Webmaster Study Group Proposal
Date: Sat, 25 Oct 2008 20:28:26 -0600
References: <00f501c9370b$617d9d80$6a01a8c0@Sherri>
In-Reply-To: <00f501c9370b$617d9d80$6a01a8c0@Sherri>


Would you post a revision 2 that incorporates those two changes and post
a copy here?

Mike

Sherri wrote:
> One thing that Linda pointed out that we did not specify was when the call
> should go out for volunteers for the webmaster positions. If we want to
> specify this, I'd suggest the call go out the last couple of weeks of
> September, before the new board takes office. That way, the names would be
> available for the new board as soon as they take office so the appointments
> could be handled at the same time as the rest of the position appointments.
>
>
> The other thing would be to move 5 (e) up to the top of that section to
> become 5 (a) and move the rest down one step.
>
> I'm fine with making either or both of these changes or leaving the document
> as it is.
>
> Sherri
>
> -----Original Message-----
> From:
> [mailto:] On Behalf Of Mike St. Clair/ST
> Sent: Saturday, October 25, 2008 6:56 PM
> To:
> Subject: [ABChat] Slight Modification of Webmaster Study Group Proposal
>
> Here is a minor modification of this document, based on input by several AB
> members. I'd AB members letting the rest of us and the chair know if they
> are either ready for this document to be considered for approval on Board,
> or whether they have further input they want considered before doing so.
>
> Mike St. Clair
>
> Section 2 c was changed from:
>
> (c) The individual must be able to devote a total of at least 24 hours per
> month to their duties as webmaster, spread out across the month.
>
> to:
>
> (c) The individual must be able to devote approximately 8 to 24 hours per
> month to their duties as webmaster, spread out across the month.
>
>
> DRAFT PROPOSAL (ABChat Revision 1) - NATIONAL WEBSITE MAINTENANCE &
> WEBMASTER QUALIFICATIONS & DUTIES
>
> Section 1: The USGenWeb Advisory Board (AB) will appoint the webmaster and
> an assistant webmaster from the Project membership to maintain the USGenWeb
> National website. The webmaster and assistant serve as trusted technical
> assistants to the Advisory Board. In addition, one AB member will be
> appointed to work with and act as a liaison between the AB and the webmaster
> and assistant, to ensure the National site is in compliance with the Project
> by-laws and that the duties outlined in this document are fulfilled. The
> National Coordinator (NC) will also work with the webmaster and assistant to
> ensure that their responsibility for day to day operational management of
> the project site is fulfilled.
>
> Section 2: Selection of the Webmaster - The USGenWeb Advisory Board (AB)
> will, at the beginning of each term, issue a call for interested individuals
> to serve as the webmaster of the National site. From this same call an
> assistant webmaster will also be selected. The AB shall determine if those
> currently in place shall continue, or if one or more of the new respondees
> shall be selected.
> The qualifications for both positions are:
> (a) The individual must have been a member in good standing of the
> USGenWeb Project for a minimum of 6 months.
> (b) The individual must have a strong demonstrated knowledge of HTML,
> CSS (cascading style sheets), SSI (server side includes), and FTP software.
> (c) The individual must be able to devote approximately 8 to 24 hours
> per month to their duties as webmaster, spread out across the month.
> (d) The individual must respond to requests for updates in a timely
> manner. This is defined by responding to the request within 48 hours and
> completing the requested update within one week. These time limits do not
> apply if the webmaster and/or assistant have notified the board they will be
> unavailable for a period of time or if there are extenuating circumstances
> such as a natural disaster in the area where the webmaster and/or assistant
> reside. The second limit does not apply if the scope of the change is large
> and if the webmaster or assistant have notified the board that it will take
> longer. If the webmaster or assistant have notified the board it will take
> longer than the stated week, they must provide an expected completion date
> for the change.
> (e) Additional knowledge and/or skills such as php, databases and
> search engine optimization may be desirable but are not required.
>
> Section 3: Duties & Responsibilities of the Webmaster and Assistant
> Webmaster:
>
> (a) Makes website changes requested by the advisory board or the
> National Coordinator. Changes may include, but are not limited to adding
> additional or updated links, updating the identity of committee members
> and/or state SCs or ASCs and and formatting and posting of committee
> minutes.
> (b) Finding and correcting broken or erroneous links by running a link
> checker monthly.
> (c) Reviewing server logs for errors and taking any needed corrective
> action.
> (d) Keeping a log of all changes made to or other actions taken in
> regards to the National site. This log must be available for review by the
> AB members at all times.
> (e) Watching, reporting on and taking steps to improve the performance
> of the National site's performance.
> (f) Receiving reports on website problems from site visitors,
> pro-actively detecting problems that arise whenever practical and reporting
> the problems to the web host provider, either directly or through the
> designated process in place at the time, and work with their support
> organization to correct the problems.
> (g) Providing quarterly reports to the AB regarding the site and actions
> taken and changes made by the webmaster and/or assistant.
> (h) Notify the assistant/assistant webmaster, AB representative and NC
> if they will be unavailable for periods of more than 48 hours so that others
> can cover the duties and complete any necessary updates.
>
> Section 4: Responsibility of the NC or Designated Individual with Control
> Panel Access:
>
> (a) Provide the codes/passwords to the webmaster, assistant webmaster
> and the AB representative so the stated responsibilities can be carried out.
> (b) If the webmaster and assistant don't have direct access to site
> error logs, do whatever is required to make them available to the
> webmaster and assistant so that their duties can be carried out.
> (c) If the webmaster and assistant don't have direct access to the
> support organization of the webhosting service, serve as the interface to
> report problems to the web hosting service and in working with their support
> organization to correct them.
>
> Section 5: General Requirements:
>
> (a) The website must be designed such that it is portable between web
> hosting services in the event that a move is necessary or desirable.
> (b) The ability to hand code a site in HTML format is not necessary.
> Pages may be created using website designing software, but the software must
> not be specific to the web host, causing the transfer of the site to be
> impossible, nor should the software insert scripts that are not portable
> between web design applications.
> (c) The webmaster and/or assistant webmaster may be replaced for failure
> to comply with Sections 2 and 3, above.
> (d) The webmaster and assistant webmaster will only be granted ftp
> access to those portions of the National site for which the Advisory Board
> have assigned them responsibility.
> (e)The financial information of the account holder must be protected at
> all times.
>
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