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Archiver > USGENWEB-ALL > 2008-10 > 1225015431


From: "Tina S. Vickery" <>
Subject: Re: [ABChat] Slight Modification of Webmaster Study Group Proposal
Date: Sun, 26 Oct 2008 06:03:51 -0400
References: <00f501c9370b$617d9d80$6a01a8c0@Sherri><01BB10312873445184C054DF7765F33F@TinaSVickeryPC>
In-Reply-To: <01BB10312873445184C054DF7765F33F@TinaSVickeryPC>


Sherri, please excuse me for mis-spelling you name .. not enough coffee yet
:-).
Tina
----- Original Message -----
From: "Tina S. Vickery" <>
To: <>
Sent: Sunday, October 26, 2008 5:46 AM
Subject: Re: [ABChat] Slight Modification of Webmaster Study Group Proposal


> Sherry, you mean last two weeks of August don't you?
>
> Tina
> ----- Original Message -----
> From: "Sherri" <>
> To: <>
> Sent: Saturday, October 25, 2008 9:37 PM
> Subject: Re: [ABChat] Slight Modification of Webmaster Study Group
> Proposal
>
>
>> One thing that Linda pointed out that we did not specify was when the
>> call
>> should go out for volunteers for the webmaster positions. If we want to
>> specify this, I'd suggest the call go out the last couple of weeks of
>> September, before the new board takes office. That way, the names would
>> be
>> available for the new board as soon as they take office so the
>> appointments
>> could be handled at the same time as the rest of the position
>> appointments.
>>
>>
>> The other thing would be to move 5 (e) up to the top of that section to
>> become 5 (a) and move the rest down one step.
>>
>> I'm fine with making either or both of these changes or leaving the
>> document
>> as it is.
>>
>> Sherri
>>
>> -----Original Message-----
>> From:
>> [mailto:] On Behalf Of Mike St. Clair/ST
>> Sent: Saturday, October 25, 2008 6:56 PM
>> To:
>> Subject: [ABChat] Slight Modification of Webmaster Study Group Proposal
>>
>> Here is a minor modification of this document, based on input by several
>> AB
>> members. I'd AB members letting the rest of us and the chair know if
>> they
>> are either ready for this document to be considered for approval on
>> Board,
>> or whether they have further input they want considered before doing so.
>>
>> Mike St. Clair
>>
>> Section 2 c was changed from:
>>
>> (c) The individual must be able to devote a total of at least 24 hours
>> per
>> month to their duties as webmaster, spread out across the month.
>>
>> to:
>>
>> (c) The individual must be able to devote approximately 8 to 24 hours per
>> month to their duties as webmaster, spread out across the month.
>>
>>
>> DRAFT PROPOSAL (ABChat Revision 1) - NATIONAL WEBSITE MAINTENANCE &
>> WEBMASTER QUALIFICATIONS & DUTIES
>>
>> Section 1: The USGenWeb Advisory Board (AB) will appoint the webmaster
>> and
>> an assistant webmaster from the Project membership to maintain the
>> USGenWeb
>> National website. The webmaster and assistant serve as trusted technical
>> assistants to the Advisory Board. In addition, one AB member will be
>> appointed to work with and act as a liaison between the AB and the
>> webmaster
>> and assistant, to ensure the National site is in compliance with the
>> Project
>> by-laws and that the duties outlined in this document are fulfilled. The
>> National Coordinator (NC) will also work with the webmaster and assistant
>> to
>> ensure that their responsibility for day to day operational management of
>> the project site is fulfilled.
>>
>> Section 2: Selection of the Webmaster - The USGenWeb Advisory Board (AB)
>> will, at the beginning of each term, issue a call for interested
>> individuals
>> to serve as the webmaster of the National site. From this same call an
>> assistant webmaster will also be selected. The AB shall determine if
>> those
>> currently in place shall continue, or if one or more of the new
>> respondees
>> shall be selected.
>> The qualifications for both positions are:
>> (a) The individual must have been a member in good standing of the
>> USGenWeb Project for a minimum of 6 months.
>> (b) The individual must have a strong demonstrated knowledge of HTML,
>> CSS (cascading style sheets), SSI (server side includes), and FTP
>> software.
>> (c) The individual must be able to devote approximately 8 to 24 hours
>> per month to their duties as webmaster, spread out across the month.
>> (d) The individual must respond to requests for updates in a timely
>> manner. This is defined by responding to the request within 48 hours and
>> completing the requested update within one week. These time limits do
>> not
>> apply if the webmaster and/or assistant have notified the board they will
>> be
>> unavailable for a period of time or if there are extenuating
>> circumstances
>> such as a natural disaster in the area where the webmaster and/or
>> assistant
>> reside. The second limit does not apply if the scope of the change is
>> large
>> and if the webmaster or assistant have notified the board that it will
>> take
>> longer. If the webmaster or assistant have notified the board it will
>> take
>> longer than the stated week, they must provide an expected completion
>> date
>> for the change.
>> (e) Additional knowledge and/or skills such as php, databases and
>> search engine optimization may be desirable but are not required.
>>
>> Section 3: Duties & Responsibilities of the Webmaster and Assistant
>> Webmaster:
>>
>> (a) Makes website changes requested by the advisory board or the
>> National Coordinator. Changes may include, but are not limited to adding
>> additional or updated links, updating the identity of committee members
>> and/or state SCs or ASCs and and formatting and posting of committee
>> minutes.
>> (b) Finding and correcting broken or erroneous links by running a link
>> checker monthly.
>> (c) Reviewing server logs for errors and taking any needed corrective
>> action.
>> (d) Keeping a log of all changes made to or other actions taken in
>> regards to the National site. This log must be available for review by
>> the
>> AB members at all times.
>> (e) Watching, reporting on and taking steps to improve the performance
>> of the National site's performance.
>> (f) Receiving reports on website problems from site visitors,
>> pro-actively detecting problems that arise whenever practical and
>> reporting
>> the problems to the web host provider, either directly or through the
>> designated process in place at the time, and work with their support
>> organization to correct the problems.
>> (g) Providing quarterly reports to the AB regarding the site and
>> actions
>> taken and changes made by the webmaster and/or assistant.
>> (h) Notify the assistant/assistant webmaster, AB representative and NC
>> if they will be unavailable for periods of more than 48 hours so that
>> others
>> can cover the duties and complete any necessary updates.
>>
>> Section 4: Responsibility of the NC or Designated Individual with Control
>> Panel Access:
>>
>> (a) Provide the codes/passwords to the webmaster, assistant webmaster
>> and the AB representative so the stated responsibilities can be carried
>> out.
>> (b) If the webmaster and assistant don't have direct access to site
>> error logs, do whatever is required to make them available to the
>> webmaster and assistant so that their duties can be carried out.
>> (c) If the webmaster and assistant don't have direct access to the
>> support organization of the webhosting service, serve as the interface to
>> report problems to the web hosting service and in working with their
>> support
>> organization to correct them.
>>
>> Section 5: General Requirements:
>>
>> (a) The website must be designed such that it is portable between web
>> hosting services in the event that a move is necessary or desirable.
>> (b) The ability to hand code a site in HTML format is not necessary.
>> Pages may be created using website designing software, but the software
>> must
>> not be specific to the web host, causing the transfer of the site to be
>> impossible, nor should the software insert scripts that are not portable
>> between web design applications.
>> (c) The webmaster and/or assistant webmaster may be replaced for
>> failure
>> to comply with Sections 2 and 3, above.
>> (d) The webmaster and assistant webmaster will only be granted ftp
>> access to those portions of the National site for which the Advisory
>> Board
>> have assigned them responsibility.
>> (e)The financial information of the account holder must be protected
>> at
>> all times.
>>
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