USGENWEB-ALL-L Archives

Archiver > USGENWEB-ALL > 2008-10 > 1225140356


From: "Mike St. Clair/ST" <>
Subject: Re: [ABChat] (no subject)
Date: Mon, 27 Oct 2008 14:45:56 -0600
References: <012501c9375d$e9dd9930$6a01a8c0@Sherri><019A1EA3093548118B9DA35CAB561AB3@TinaSVickeryPC>
In-Reply-To: <019A1EA3093548118B9DA35CAB561AB3@TinaSVickeryPC>


I think so. It appears all that want to say something at this stage
have spoken. Is it okay if I move acceptance of the latest version over
on Board?

Would you like me to post here what that motion would look like?

Mike

Tina S. Vickery wrote:
> Mike, are you all ready to move this document to the Board list?
>
> Tina
>
> ----- Original Message -----
> From: "Sherri" <>
> To: <>
> Sent: Sunday, October 26, 2008 7:28 AM
> Subject: [ABChat] (no subject)
>
>
>
>> Here is a minor modification of this document, based on input by our
>> current
>> webmaster. If AB members would let the rest of us know if they are either
>> ready for this document to be considered for approval on Board, or whether
>> they have further input they want considered before doing so, it would be
>> greatly appreciated.
>>
>> Sherri
>>
>> Section 2 was changed from:
>>
>> Selection of the Webmaster - The USGenWeb Advisory Board (AB) will, at the
>> beginning of each term, issue a call for interested individuals to serve
>> as
>> the webmaster of the National site. From this same call an assistant
>> webmaster will also be selected. The AB shall determine if those
>> currently
>> in place shall continue, or if one or more of the new respondees shall be
>> selected.
>>
>> to:
>>
>> Selection of the Webmaster - The USGenWeb Advisory Board (AB) will issue a
>> call the last two weeks of August for interested individuals to serve as
>> the
>> webmaster and assistant webmaster of the National site. From this call,
>> the
>> newly seated AB will make their selections at the beginning of the term,
>> at
>> the same time the remainder of the appointments are made. The AB shall
>> determine if those currently in place shall continue, or if one or more of
>> the new respondees shall be selected.
>>
>> Section 5 was rearranged so that item (e) was moved up to (a) and the
>> position was moved down one for the rest of the items. No other
>> modifications were made to this section.
>>
>>
>> DRAFT PROPOSAL (ABChat Revision 2) - NATIONAL WEBSITE MAINTENANCE &
>> WEBMASTER QUALIFICATIONS & DUTIES
>>
>> Section 1: The USGenWeb Advisory Board (AB) will appoint the webmaster and
>> an assistant webmaster from the Project membership to maintain the
>> USGenWeb
>> National website. The webmaster and assistant serve as trusted technical
>> assistants to the Advisory Board. In addition, one AB member will be
>> appointed to work with and act as a liaison between the AB and the
>> webmaster
>> and assistant, to ensure the National site is in compliance with the
>> Project
>> by-laws and that the duties outlined in this document are fulfilled. The
>> National Coordinator (NC) will also work with the webmaster and assistant
>> to
>> ensure that their responsibility for day to day operational management of
>> the project site is fulfilled.
>>
>> Section 2: Selection of the Webmaster - The USGenWeb Advisory Board (AB)
>> will issue a call the last two weeks of September for interested
>> individuals
>> to serve as the webmaster and assistant webmaster of the National site.
>> >From this call, the newly seated AB will make their selections at the
>> beginning of the term, at the same time the remainder of the appointments
>> are made. The AB shall determine if those currently in place shall
>> continue, or if one or more of the new respondees shall be selected.
>> The qualifications for both positions are:
>> (a) The individual must have been a member in good standing of the
>> USGenWeb Project for a minimum of 6 months.
>> (b) The individual must have a strong demonstrated knowledge of HTML,
>> CSS (cascading style sheets), SSI (server side includes), and FTP
>> software.
>> (c) The individual must be able to devote approximately 8 to 24 hours
>> per month to their duties as webmaster, spread out across the month.
>> (d) The individual must respond to requests for updates in a timely
>> manner. This is defined by responding to the request within 48 hours and
>> completing the requested update within one week. These time limits do not
>> apply if the webmaster and/or assistant have notified the board they will
>> be
>> unavailable for a period of time or if there are extenuating circumstances
>> such as a natural disaster in the area where the webmaster and/or
>> assistant
>> reside. The second limit does not apply if the scope of the change is
>> large
>> and if the webmaster or assistant have notified the board that it will
>> take
>> longer. If the webmaster or assistant have notified the board it will
>> take
>> longer than the stated week, they must provide an expected completion date
>> for the change.
>> (e) Additional knowledge and/or skills such as php, databases and
>> search engine optimization may be desirable but are not required.
>>
>> Section 3: Duties & Responsibilities of the Webmaster and Assistant
>> Webmaster:
>>
>> (a) Makes website changes requested by the advisory board or the
>> National Coordinator. Changes may include, but are not limited to adding
>> additional or updated links, updating the identity of committee members
>> and/or state SCs or ASCs and and formatting and posting of committee
>> minutes.
>> (b) Finding and correcting broken or erroneous links by running a link
>> checker monthly.
>> (c) Reviewing server logs for errors and taking any needed corrective
>> action.
>> (d) Keeping a log of all changes made to or other actions taken in
>> regards to the National site. This log must be available for review by
>> the
>> AB members at all times.
>> (e) Watching, reporting on and taking steps to improve the performance
>> of the National site's performance.
>> (f) Receiving reports on website problems from site visitors,
>> pro-actively detecting problems that arise whenever practical and
>> reporting
>> the problems to the web host provider, either directly or through the
>> designated process in place at the time, and work with their support
>> organization to correct the problems.
>> (g) Providing quarterly reports to the AB regarding the site and
>> actions
>> taken and changes made by the webmaster and/or assistant.
>> (h) Notify the assistant/assistant webmaster, AB representative and NC
>> if they will be unavailable for periods of more than 48 hours so that
>> others
>> can cover the duties and complete any necessary updates.
>>
>> Section 4: Responsibility of the NC or Designated Individual with Control
>> Panel Access:
>>
>> (a) Provide the codes/passwords to the webmaster, assistant webmaster
>> and the AB representative so the stated responsibilities can be carried
>> out.
>> (b) If the webmaster and assistant don't have direct access to site
>> error logs, do whatever is required to make them available to the
>> webmaster and assistant so that their duties can be carried out.
>> (c) If the webmaster and assistant don't have direct access to the
>> support organization of the webhosting service, serve as the interface to
>> report problems to the web hosting service and in working with their
>> support
>> organization to correct them.
>>
>> Section 5: General Requirements:
>>
>> (a) The financial information of the account holder must be protected
>> at
>> all times.
>> (b) The website must be designed such that it is portable between web
>> hosting services in the event that a move is necessary or desirable.
>> (c) The ability to hand code a site in HTML format is not necessary.
>> Pages may be created using website designing software, but the software
>> must
>> not be specific to the web host, causing the transfer of the site to be
>> impossible, nor should the software insert scripts that are not portable
>> between web design applications.
>> (d) The webmaster and/or assistant webmaster may be replaced for
>> failure
>> to comply with Sections 2 and 3, above.
>> (d) The webmaster and assistant webmaster will only be granted ftp
>> access to those portions of the National site for which the Advisory Board
>> have assigned them responsibility.
>>
>>
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