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Archiver > USGENWEB-ALL > 2008-10 > 1225140922


From: "Tina S. Vickery" <>
Subject: Re: [ABChat] (no subject)
Date: Mon, 27 Oct 2008 16:55:22 -0400
References: <012501c9375d$e9dd9930$6a01a8c0@Sherri><019A1EA3093548118B9DA35CAB561AB3@TinaSVickeryPC><49062884.4000500@saintclair.org>
In-Reply-To: <49062884.4000500@saintclair.org>


Yes, please post a draft of the motion here.

Thank you.
Tina
----- Original Message -----
From: "Mike St. Clair/ST" <>
To: <>
Sent: Monday, October 27, 2008 4:45 PM
Subject: Re: [ABChat] (no subject)


>I think so. It appears all that want to say something at this stage
> have spoken. Is it okay if I move acceptance of the latest version over
> on Board?
>
> Would you like me to post here what that motion would look like?
>
> Mike
>
> Tina S. Vickery wrote:
>> Mike, are you all ready to move this document to the Board list?
>>
>> Tina
>>
>> ----- Original Message -----
>> From: "Sherri" <>
>> To: <>
>> Sent: Sunday, October 26, 2008 7:28 AM
>> Subject: [ABChat] (no subject)
>>
>>
>>
>>> Here is a minor modification of this document, based on input by our
>>> current
>>> webmaster. If AB members would let the rest of us know if they are
>>> either
>>> ready for this document to be considered for approval on Board, or
>>> whether
>>> they have further input they want considered before doing so, it would
>>> be
>>> greatly appreciated.
>>>
>>> Sherri
>>>
>>> Section 2 was changed from:
>>>
>>> Selection of the Webmaster - The USGenWeb Advisory Board (AB) will, at
>>> the
>>> beginning of each term, issue a call for interested individuals to serve
>>> as
>>> the webmaster of the National site. From this same call an assistant
>>> webmaster will also be selected. The AB shall determine if those
>>> currently
>>> in place shall continue, or if one or more of the new respondees shall
>>> be
>>> selected.
>>>
>>> to:
>>>
>>> Selection of the Webmaster - The USGenWeb Advisory Board (AB) will issue
>>> a
>>> call the last two weeks of August for interested individuals to serve as
>>> the
>>> webmaster and assistant webmaster of the National site. From this call,
>>> the
>>> newly seated AB will make their selections at the beginning of the term,
>>> at
>>> the same time the remainder of the appointments are made. The AB shall
>>> determine if those currently in place shall continue, or if one or more
>>> of
>>> the new respondees shall be selected.
>>>
>>> Section 5 was rearranged so that item (e) was moved up to (a) and the
>>> position was moved down one for the rest of the items. No other
>>> modifications were made to this section.
>>>
>>>
>>> DRAFT PROPOSAL (ABChat Revision 2) - NATIONAL WEBSITE MAINTENANCE &
>>> WEBMASTER QUALIFICATIONS & DUTIES
>>>
>>> Section 1: The USGenWeb Advisory Board (AB) will appoint the webmaster
>>> and
>>> an assistant webmaster from the Project membership to maintain the
>>> USGenWeb
>>> National website. The webmaster and assistant serve as trusted technical
>>> assistants to the Advisory Board. In addition, one AB member will be
>>> appointed to work with and act as a liaison between the AB and the
>>> webmaster
>>> and assistant, to ensure the National site is in compliance with the
>>> Project
>>> by-laws and that the duties outlined in this document are fulfilled. The
>>> National Coordinator (NC) will also work with the webmaster and
>>> assistant
>>> to
>>> ensure that their responsibility for day to day operational management
>>> of
>>> the project site is fulfilled.
>>>
>>> Section 2: Selection of the Webmaster - The USGenWeb Advisory Board (AB)
>>> will issue a call the last two weeks of September for interested
>>> individuals
>>> to serve as the webmaster and assistant webmaster of the National site.
>>> >From this call, the newly seated AB will make their selections at the
>>> beginning of the term, at the same time the remainder of the
>>> appointments
>>> are made. The AB shall determine if those currently in place shall
>>> continue, or if one or more of the new respondees shall be selected.
>>> The qualifications for both positions are:
>>> (a) The individual must have been a member in good standing of the
>>> USGenWeb Project for a minimum of 6 months.
>>> (b) The individual must have a strong demonstrated knowledge of HTML,
>>> CSS (cascading style sheets), SSI (server side includes), and FTP
>>> software.
>>> (c) The individual must be able to devote approximately 8 to 24 hours
>>> per month to their duties as webmaster, spread out across the month.
>>> (d) The individual must respond to requests for updates in a timely
>>> manner. This is defined by responding to the request within 48 hours and
>>> completing the requested update within one week. These time limits do
>>> not
>>> apply if the webmaster and/or assistant have notified the board they
>>> will
>>> be
>>> unavailable for a period of time or if there are extenuating
>>> circumstances
>>> such as a natural disaster in the area where the webmaster and/or
>>> assistant
>>> reside. The second limit does not apply if the scope of the change is
>>> large
>>> and if the webmaster or assistant have notified the board that it will
>>> take
>>> longer. If the webmaster or assistant have notified the board it will
>>> take
>>> longer than the stated week, they must provide an expected completion
>>> date
>>> for the change.
>>> (e) Additional knowledge and/or skills such as php, databases and
>>> search engine optimization may be desirable but are not required.
>>>
>>> Section 3: Duties & Responsibilities of the Webmaster and Assistant
>>> Webmaster:
>>>
>>> (a) Makes website changes requested by the advisory board or the
>>> National Coordinator. Changes may include, but are not limited to
>>> adding
>>> additional or updated links, updating the identity of committee members
>>> and/or state SCs or ASCs and and formatting and posting of committee
>>> minutes.
>>> (b) Finding and correcting broken or erroneous links by running a
>>> link
>>> checker monthly.
>>> (c) Reviewing server logs for errors and taking any needed corrective
>>> action.
>>> (d) Keeping a log of all changes made to or other actions taken in
>>> regards to the National site. This log must be available for review by
>>> the
>>> AB members at all times.
>>> (e) Watching, reporting on and taking steps to improve the
>>> performance
>>> of the National site's performance.
>>> (f) Receiving reports on website problems from site visitors,
>>> pro-actively detecting problems that arise whenever practical and
>>> reporting
>>> the problems to the web host provider, either directly or through the
>>> designated process in place at the time, and work with their support
>>> organization to correct the problems.
>>> (g) Providing quarterly reports to the AB regarding the site and
>>> actions
>>> taken and changes made by the webmaster and/or assistant.
>>> (h) Notify the assistant/assistant webmaster, AB representative and
>>> NC
>>> if they will be unavailable for periods of more than 48 hours so that
>>> others
>>> can cover the duties and complete any necessary updates.
>>>
>>> Section 4: Responsibility of the NC or Designated Individual with
>>> Control
>>> Panel Access:
>>>
>>> (a) Provide the codes/passwords to the webmaster, assistant webmaster
>>> and the AB representative so the stated responsibilities can be carried
>>> out.
>>> (b) If the webmaster and assistant don't have direct access to site
>>> error logs, do whatever is required to make them available to the
>>> webmaster and assistant so that their duties can be carried out.
>>> (c) If the webmaster and assistant don't have direct access to the
>>> support organization of the webhosting service, serve as the interface
>>> to
>>> report problems to the web hosting service and in working with their
>>> support
>>> organization to correct them.
>>>
>>> Section 5: General Requirements:
>>>
>>> (a) The financial information of the account holder must be protected
>>> at
>>> all times.
>>> (b) The website must be designed such that it is portable between web
>>> hosting services in the event that a move is necessary or desirable.
>>> (c) The ability to hand code a site in HTML format is not necessary.
>>> Pages may be created using website designing software, but the software
>>> must
>>> not be specific to the web host, causing the transfer of the site to be
>>> impossible, nor should the software insert scripts that are not portable
>>> between web design applications.
>>> (d) The webmaster and/or assistant webmaster may be replaced for
>>> failure
>>> to comply with Sections 2 and 3, above.
>>> (d) The webmaster and assistant webmaster will only be granted ftp
>>> access to those portions of the National site for which the Advisory
>>> Board
>>> have assigned them responsibility.
>>>
>>>
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